Accounting Coordinator-AP/AR

EEA Companies; Greensboro (NC); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Training & development

Vision insurance

Wellness resources

401(k)

401(k) matching

Dental insurance

Employee discounts

Job summary

EEA Companies is seeking an Accounting Coordinator-AP/AR to manage centralized AP/AR processing for its multi-entity portfolio. The role includes software billing support, and day-to-day accounting for real estate entities, with close collaboration with the Controller and accounting team.

The ideal candidate has bookkeeping background, high accuracy with routine volumes, and can support special projects and cross-functional initiatives as business needs arise.

Qualifications

• Requires associate's or bachelor's degree in accounting, business or related field, or equivalent experience.
• 2–4 years in accounts payable/receivable in multi-entity environment.
• Proficiency with Excel for reconciliation and tracking.

Responsibilities

• Process AP across all entities, review invoices, code to COA, obtain approvals and post in NetSuite.
• Process vendor payments (ACH, check, wire) and manage payment run schedule.
• Create and distribute client invoices; record payments to open balances.
• Monitor AR aging and escalate overdue balances.
• Respond to vendor/customer inquiries and resolve discrepancies.
• Maintain organized digital records of invoices and payments.
• Prepare 1099s across entities in coordination with Controller.
• Reconcile recurring subscriptions and align billing with NetSuite AR.

Skills

Detail-oriented

Multi-entity experience

Excel proficiency

Communication skills

Time management

Data entry accuracy

Education

Associate's or Bachelor's degree in Accounting/Business

Tools

NetSuite

QuickBooks

Sage Intacct

Yardi

Job description

Benefits

• Health insurance
• Paid time off
• Training & development
• Vision insurance
• Wellness resources
• 401(k)
• 401(k) matching
• Dental insurance
• Employee discounts

TITLE: Accounting Coordinator-AP/AR

REPORT TO: Accounting Manager

FLSA STATUS: Non-Exempt

JOB LOCATION: Greensboro, NC Office (On-site)

HOURS: Normal business hours (8:30 a.m. - 5:30 p.m.), Monday - Friday, with extended hours as necessary, particularly at month-end and year-end close.

POSITION SUMMARY

EEA Companies is seeking a detail-oriented Accounting Coordinator-AP/AR to serve as the centralized accounts payable and accounts receivable processor for its multi-entity portfolio, while also providing billing support for the software business and day-to-day accounting support for the real estate division. This consolidated role supports accounting operations across EEA's family office, hospitality, software, and real estate businesses.

The software billing component includes recurring subscription invoicing, new customer billing setup, collections follow-up, and monthly reconciliation of the billing system to NetSuite. The real estate accounting component is intentionally lean because a third-party property manager handles day-to-day property operations and monthly reporting.

This position imports those summaries into the accounting system, performs investor-level bank reconciliations for the real estate entities, and maintains accurate records. The balance of the role is focused on accurate, timely AP/AR processing across all entities.

The ideal candidate has a genuine background in bookkeeping or accounting, is highly accurate at routine volumes, and takes ownership of recurring accounting processes. This role reports to the Controller, works closely with the accounting team, and may support special projects and cross-functional initiatives as business needs arise.

ESSENTIAL DUTIES & RESPONSIBILITIES

Accounts Payable & Receivable (Primary Function)

• Process accounts payable across all EEA entities: receive and review invoices, verify vendor compliance and coding against the chart of accounts, obtain required approvals, and post payables in NetSuite.
• Prepare and process timely vendor payments via ACH, check, or wire; maintain the payment run schedule aligned with vendor terms and cash management priorities.
• Create and distribute client invoices in accordance with contract specifications across applicable entities; record payments received and apply them to open balances.
• Monitor accounts receivable aging for all entities; elevate overdue balances to the relevant staff accountant or Controller.
• Respond to vendor and customer invoice inquiries promptly and professionally; resolve coding and payment discrepancies in coordination with the responsible accountant.
• Maintain organized digital records of invoices, payment confirmations, and vendor documentation in accordance with established filing protocols.
• Generate customer fund transfers and maintain new customer and vendor profiles in NetSuite.
• Prepare annual IRS Form 1099s across entities in coordination with the Controller.

Software Company Billing

• Generate and distribute recurring subscription invoices for the software entity's customer base; post to NetSuite AR upon issuance and record payments received against open balances.
• Process new customer billing setup in coordination with the Software Accountant, including plan and tier changes, upgrades, downgrades, and cancellations; maintain accurate customer billing records.
• Monitor software entity AR aging; execute collections follow-up on past-due subscription accounts per established protocol, and elevate unresolved balances to the Software Accountant.
• Reconcile the billing system to the NetSuite AR subledger monthly; document and elevate unresolved variances to the Software Accountant or Controller.
• Maintain billing records, customer agreements, and cancellation documentation in accordance with established retention policies.

Real Estate Accounting Support

• Import monthly financial summary packages from the third-party property management firm into NetSuite; verify that data is complete and correctly mapped before posting.
• Perform monthly investor-level bank reconciliations for real estate entities; identify and elevate unexplained variances to the Controller.
• Record recurring journal entries for real estate entities, including prepaid amortizations, depreciation entries as provided, and intercompany allocations, as directed by the Controller.
• Maintain organized records for real estate entity activity, including tenant payment documentation, vendor invoices, and bank statements.
• Coordinate with the third-party property manager on outstanding invoices, missing documentation, and month-end cut-off items.

Office & Administrative Support

• Retrieve, sort, and distribute incoming mail and packages; coordinate outgoing mail and shipments as needed.
• Maintain the kitchen and common office areas, including dishes, supplies, and general organization.
• Coordinate team lunches, office events, and employee gatherings, including ordering, scheduling, setup, and other related logistics.

General & Administrative

• Prepare weekly and monthly bank reconciliations as assigned.
• Support the month-end and year-end close by completing assigned tasks on schedule and flagging open items to the Accounting Manager before closing deadlines.
• Assist with special projects, process improvement initiatives, and ad hoc requests as directed by the Controller or CFO.

REQUIRED QUALIFICATIONS

• Associate's or Bachelor's degree in Accounting, Business, or a related field; or equivalent experience demonstrating bookkeeping competency.
• 2-4 years of direct accounts payable and/or accounts receivable experience in a multi-entity or multi-location environment.
• Demonstrated accuracy under routine volume; candidates may be assessed on practical data entry and coding accuracy during the hiring process.
• Proficiency with Microsoft Office Suite, including comfort using Excel for reconciliation support and invoice tracking.
• Ability to manage recurring deadlines, prioritize work, and follow through without close supervision.
• Clear written and verbal communication skills; comfortable following up with vendors, tenants, customers, and internal staff to resolve discrepancies.

PREFERRED QUALIFICATIONS

• Experience with NetSuite or a comparable ERP system such as QuickBooks, Sage Intacct, or Yardi.
• Real estate or property accounting experience.
• Experience with subscription billing platforms such as Stripe, Recurly, Chargebee, or a similar system.
• Experience working in a multi-entity or multi-business environment.

KNOWLEDGE, SKILLS, AND ABILITIES

• Detail-oriented and highly accurate when working with recurring transaction volume and financial data.
• Organized, reliable, and self-directed, with the ability to maintain consistent processes and recurring deadlines.
• Comfortable working across multiple business entities and coordinating with different internal accounting partners.
• Able to identify discrepancies, communicate clearly, and elevate unresolved issues appropriately.
• Comfortably balancing routine accounting responsibilities with occasional office support, special projects, and changing business priorities.

SUPERVISORY RESPONSIBILITY

This position has no direct supervisory responsibilities.

AFFIRMATIVE ACTION/EEO STATEMENT

EEA Companies is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. EEA Companies is proud to be a drug-free workplace. However, screening tests for alcohol and illegal drugs may be performed on applicants and employees as a condition of employment.

OTHER DUTIES

This job description is not intended to contain a complete listing of all activities, duties, and responsibilities required of the employee. Duties, responsibilities, and activities may change at any time based on business needs.