Accounting Coordinator - AP/AR

Engelsma Homes; Grand Rapids (MI); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation

Company profit sharing

Medical insurance

Vision insurance

Dental insurance

Employee assistance program

401(k) with company match

Paid time off

7 paid holidays

Employee events

Job summary

Engelsma Homes, a custom luxury homebuilder serving West Michigan, seeks an accounting professional to own day-to-day AP/AR operations, maintain financial records, and support project administration. Partner with the Director of Finance to ensure accurate costing, reporting, and timely invoicing across multiple projects.

You will manage vendor onboarding, payroll support, documentation, and general admin tasks while upholding our culture of excellence and teamwork in a fast-paced environment.

Qualifications

• Experience in accounts payable and accounts receivable operations.
• Strong attention to detail and organizational skills.
• Proficiency with accounting software (QuickBooks, BuilderTrend).
• Ability to manage multiple priorities in a deadline-driven environment.

Responsibilities

• Process accounts payable transactions, including vendor invoices and expenses.
• Reconcile project costing and reporting in QuickBooks and BuilderTrend.
• Track customer payments and maintain accounts receivable records.
• Manage vendor onboarding, including W-9 collection and 1099 tracking.
• Oversee construction financial documentation such as sworn statements and lien waivers.
• Monitor outstanding balances and follow up on missing documentation.
• Generate monthly invoices, margin invoices, and change order reports.
• Assist with job closeouts and year-end 1099 review processes.
• Maintain organized electronic financial records across multiple projects.
• Provide general administrative support including backup reception coverage.

Skills

Accounts payable

Accounts receivable

Vendor management

Tools

QuickBooks

BuilderTrend

Job description

About Us:

Engelsma Homes is a custom luxury homebuilder serving West Michigan for over 20 years. We transform lives and landscapes by creating extraordinary homes where every detail reflects our commitment to excellence, innovation, and meaningful connection. Our office and production area are tucked back in the woods where we can be inspired by the beauty of the landscapes around us. We know that much our success is due to our talented staff that appreciate our drive, supportive culture, and core values:

• Get it Done
• Right Thing
• Improve Every Day (Find the Good)
• Team First

We feel the combination of great people and culture are a key factor in creating beautiful spaces our clients love.

Who You Are:

You're an accounting professional with a strong foundation in accounts payable and accounts receivable processes, who has a passion for keeping operations running smoothly. Partnering closely with the Director of Finance, you will take ownership of the day-to-day accounting activities that support the organization. Success in this role requires attention to detail, strong organizational skills, proficiency with accounting software, and the ability to manage multiple priorities at once. If you enjoy being the go-to person for accounting operations, take pride in accuracy, and thrive in a role where you can make a meaningful impact, we'd love to hear from you!

What You\'ll Do:

You will manage the organization\'s accounts payable and accounts receivable processes, maintain accurate financial records, coordinate documentation, and provide administrative support to the organization. Specifically, you\'ll:

• Process accounts payable transactions, including vendor invoices, credit card expenses, utility bills, and check runs
• Reconcile job-related financial data in QuickBooks and BuilderTrend to ensure accurate project costing and reporting
• Track customer and lender payments while maintaining accurate accounts receivable records
• Manage vendor onboarding, including W-9 collection, 1099 tracking, ACH setup, and insurance certificate administration
• Oversee construction financial documentation, including sworn statements, lien waivers, client affidavits, and draw approvals
• Monitor outstanding balances, track returned lien waivers, and follow up on missing documentation to support timely project funding
• Generate monthly invoices, margin invoices, and change order reports to support project billing activities
• Assist with job closeouts, financial reconciliations, and year-end 1099 review processes
• Maintain organized electronic financial records and support accurate reporting across multiple projects
• Provide general administrative support, including backup reception coverage, payroll support, company communications, and event coordination assistance

In addition to working within our strong employee-focused culture, you will get:

• Competitive compensation
• Company profit sharing
• Medical, vison, and dental insurance
• Employee assistance program
• 401(k) with a company match
• Paid time off
• 7 paid holidays
• Enjoy employee events throughout the year (picnics, sledding, holiday dinner, etc.)

If you like a company that’s big enough to provide stability yet small enough where you can have autonomy within your work and move fast, Engelsma Homes is the place for you.

We\'re proud to be an Equal Opportunity Employer