Accounting Coordinator (3706046)

Wetalentia; Wheeling (IL); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

80% employer-paid premiums

401(k) with 3% employer contribution

20 days PTO annually

12 paid holidays

Life and AD&D insurance

Short- and long-term disability

Job summary

Wetalentia is seeking an Accounts Payable and Accounts Receivable Coordinator in Wheeling, IL, to support our finance team with precise processing of vendor invoices, customer invoices, and day-to-day accounting tasks.

The role includes reception and administrative duties, with an on-site work setup. The ideal candidate has an associate degree in accounting and 2+ years in AP/AR, proficiency in Excel, and familiarity with Infor Visual or Dynamics 365.

Qualifications

• Associate degree in accounting or equivalent experience.
• 2+ years in accounts payable and/or accounts receivable roles.
• Experience with Infor Visual and Microsoft Dynamics 365 is a strong plus.
• Proficiency in Microsoft Excel and Office applications.

Responsibilities

• Process vendor invoices and ensure timely payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate records of all AP transactions.
• Assist with month-end closing and reporting.
• Generate and send customer invoices.
• Monitor incoming payments and follow up on outstanding balances.
• Apply payments to customer accounts and reconcile discrepancies.
• Support collections efforts as needed.
• Greet and assist visitors in a friendly and professional manner.
• Answer and direct phone calls promptly and accurately.
• Manage incoming and outgoing mail and deliveries.
• Provide general administrative support to staff as needed.
• Provide backup coverage for AP/AR team members during absences or peak periods.
• Assist with audits and financial reporting.
• Maintain organized and up-to-date documentation.
• Collaborate with internal departments to resolve billing and payment issues.

Skills

Attention to detail

Organizational skills

Independent worker

Team collaboration

Education

Associate degree in accounting or equivalent experience

Tools

Infor Visual

Microsoft Dynamics 365

Microsoft Excel

Job description

Job Title: Accounts Payable and Accounts Receivable Coordinator

Location: Wheeling, IL

Department: Administration

Reports To: Controller

Employment Type: Full Time On-Site

Hourly: $26.00 - $28.00

Position Summary:

Our client is seeking a detail-oriented and reliable Accounts Payable and Accounts Receivable Coordinator to provide support and backup to our existing finance team. This role is essential in ensuring the accuracy and timeliness of financial transactions, maintaining vendor and customer relationships, and assisting with day-to-day accounting operations. This position includes Receptionist and administrative support duties.

Key Responsibilities:

Accounts Payable:

• Process vendor invoices and ensure timely payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate records of all AP transactions.
• Assist with month-end closing and reporting.

Accounts Receivable:

• Generate and send customer invoices.
• Monitor incoming payments and follow up on outstanding balances.
• Apply payments to customer accounts and reconcile discrepancies.
• Support collections efforts as needed.

Reception:

• Greet and assist visitors in a friendly and professional manner.
• Answer and direct phone calls promptly and accurately.
• Manage incoming and outgoing mail and deliveries.
• Maintain a clean and organized reception area.
• Provide general administrative support to staff as needed.

General Support:

• Provide backup coverage for AP/AR team members during absences or peak periods.
• Assist with audits and financial reporting.
• Maintain organized and up-to-date documentation.
• Collaborate with internal departments to resolve billing and payment issues.

Qualifications:

• Education: Associate degree in accounting or equivalent experience.
• Experience: 2+ years in accounts payable and/or accounts receivable roles.

Technical Skills:

• Experience with Infor Visual and Microsoft Dynamics 365 is a strong plus.
• Proficiency in Microsoft Excel and other Office applications.

Soft Skills:

• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to work independently and as part of a team.

Preferred Attributes:

• Familiarity with manufacturing or distribution environments.
• Ability to manage multiple tasks and meet deadlines.
• Commitment to continuous improvement and learning.
• Medical insurance with 80% employer-paid premiums, plus an employer-funded HRA.
• Dental and vision insurance.
• 401(k) with a 3% employer contribution, fully vested; eligibility after one year, subject to plan enrollment dates.
• 20 days of PTO annually to start, prorated for new hires and increasing with tenure.
• 12 paid holidays annually.
• Company-paid life and AD&D insurance.
• Company-paid short- and long-term disability coverage.
• Healthcare and dependent care flexible spending accounts.
• Optional supplemental insurance coverage.