Accounting Coordinator

ExplorUS; Yuma (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

Imperial Sand Dunes is seeking an Accounting Administrative Coordinator to perform a variety of accounting and moorage tasks in a timely, accurate manner, supporting both accounting and moorage teams while complying with company policies.

This role requires a high school diploma, at least two years of accounting experience (GL entries, bank reconciliations, petty cash), proficiency in Excel, and a valid driver's license.

Qualifications

• High school diploma or equivalent.
• Minimum of two years of accounting experience, including GL entries, bank reconciliations, petty cash, and cash receipts.
• Proficient in Microsoft Excel.
• Must possess a valid Driver's License and be insurable through our auto carrier.
• Some college-level accounting education is preferred.
• AR, AP, and payroll experience is desired.

Responsibilities

• Verify vault counts daily and report inconsistencies.
• Manage cash receipts from multiple locations and formats.
• Run and upload daily reports to the shared drive and prepare worksheets.
• Assist with Month-end tasks, ATM reports, petty cash, and cash deposits.
• Track moorage payments, registrations, and prepare related letters.
• Provide back-up accounting support and answer phones as needed.
• Maintain data confidentiality and ensure procedures comply with policy.

Skills

Two years accounting experience

A.R./A.P./Payroll experience

Attention to detail

Education

High school diploma or equivalent

Some college-level accounting education

Tools

Microsoft Excel

Job description

California Time Hospitality LLC, dba Imperial Sand Dunes— Joining our team at Imperial Sand Dunes will provide a unique experience amidst vast, sweeping desert landscapes, where employees can immerse themselves in the region’s iconic off-road culture and natural beauty. The remote setting offers a chance to engage with both recreational visitors and environmental conservation efforts in one of California's most distinctive desert ecosystems.

Title: Accounting Administrative Coordinator

Reports To: Accounting Supervisor

Department: Accounting

Summary:

Perform a variety of accounting and moorage tasks in a timely and accurate manner, function effectively as part of an accounting and moorage teams by demonstrating the ability and willingness to achieve department goals while remaining in compliance with all policies and procedures.

RESPONSIBILITIES:

• Verify vault counts daily, reporting any inconsistencies to the Accounting Supervisor.
• Provide change and department keys to opening cashiers.
• Manage cash receipts from a variety of locations and in a variety of reporting formats.
• Run and upload daily reports to the shared drive and prepare accounting worksheets.
• Assist with Month-end; ATM report, Petty Cash, Daily Deposit log, and Cashier Audits.
• Prepare Daily Revenue Report when needed.
• Assist with aging accounts, collection calls, and letters.
• Track KL vessels, vehicles and trailers, keeping info in spreadsheet for insurance and registration purposes.
• Count and work up deposit for campground money and laundry coin.
• Provide back up to company accounting tasks as required by supervisor.

Moorage:

• Assist Moorage with calls, slip rentals, insurance and registration needs.
• Processes moorage payments when needed.
• Monitor Trailer Village and Moorage accounts and ensure everyone has the proper documentation and signed contracts.
• Send violation letters/emails, as directed by the Moorage Supervisor, to Trailer Village and Moorage guests.

Both Accounting and Moorage:

• Ensure that procedures are compliant and updated at all times, with approval from your Supervisor.
• Maintain and protect the confidentiality of all data information related to specific job assignments and Vista Recreation in general.
• Routinely assist with answering the phones.
• Have a "go-getter," friendly, helpful attitude to both guests and employees.
• Perform all other duties as assigned.

REQUIREMENTS:

• High school diploma or equivalent.
• Minimum of two years of accounting experience, which includes G.L. entries, bank reconciliations, petty cash, and cash receipts.
• Proficient in Microsoft Excel.
• Must possess a valid Driver's License and be insurable through our auto carrier.
• Some college-level accounting education is preferred.
• A.R., A.P., and or payroll experience is desired.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.