Accounting Coordinator

Oecgroup; Santa Ana (CA); Hybrid; USD 30,000 - 39,000; Full time

Benefits offered by this job

Hybrid work schedule

PTO (Paid Time Off)

Full Health Insurance

401K with company match

Annual performance bonus

Job summary

OEC Group, based in Santa Ana, CA, seeks an Accounting Coordinator to support the accounting team with billing, payments, and reporting. The role involves reviewing invoices, remittance, and financial data while coordinating with customers, overseas offices, and vendors.

The position emphasizes accuracy, process discipline, and collaboration, offering a hybrid work arrangement, comprehensive benefits, and opportunities for professional growth.

Qualifications

• 1-2 years’ experience in an accounting role.
• Preferred: experience in logistics and freight forwarding.
• Experience with CargoWise One ERP.
• Strong Excel and Power BI data analysis skills.
• Proficient in Microsoft Office (Outlook, Teams, Word).
• Excellent communication skills.

Responsibilities

• Enter charges, refunds, invoices, and related financial transactions into CargoWise One.
• Review Original Bill of Ladings (BOLs), legal documents, and payments to facilitate shipments and vendor payments.
• Serve as a point of contact for customers, overseas offices, and vendors via phone and email.
• Investigate and resolve billing and payment disputes with a process-driven approach.
• Monitor aging transactions with overseas agents and support collections.
• Assist with reconciliations and prepare detailed reports.
• Process a high volume of vendor invoices and payments and ensure policy compliance.
• Identify process improvements with stakeholders to boost efficiency.

Skills

Data analysis

Communication skills

Education

Bachelor’s degree or higher

Tools

CargoWise One

Microsoft Excel

Power BI

Microsoft Outlook

Microsoft Teams

Microsoft Word

Job description

We offer competitive salary, full benefits package, Paid Time Off, and opportunities for professional growth.

Established in 1981, Orient Express Container (OEC)Group is one of thetop freight forwarders in thetransportation industry.We provide freight transportation, logistics, and information services to over 50,000 customers through a network of global offices.

Our employees recognize the impact we makein theglobal supply chain through stayingon top of the ever-changing logistics industry with the goal of delivering quality information and services to our clients.

As an Accounting Coordinator, you will play a key role in supporting the Accounting department by providing accounting, administrative, and analytical support across a variety of functions. Responsibilities include reviewing and resolving billing discrepancies, processing payments, preparing financial and operational reports, and partnering with internal and external stakeholders to ensure the accuracy and efficiency of daily operations. This position supports areas in accounts payable, accounts receivable, remittance, freight releases, and other general accounting activities, contributing to the overall success of the department.

Requirements:

• 1-2 years’ experience in an accounting role.
• Previous work experience in the Logistics and Transportation industry, notably in freight forwarding, is highly preferred.
• Previous experience using the ERP system, CargoWise One, is preferred.
• Advanced proficiency with data analysis tools such as Microsoft Excel and Power BI are highly preferred.
• Proficiency with Microsoft Office including Outlook, Teams, and Word.
• Clear and effective communication skills.

Responsibilities:

• Accurately enter charges, refunds, invoices, checks, and related financial transactions into the ERP system, CargoWise One.
• Review Original Bill of Ladings (BOLs), legal documents, and payments received to facilitate timely shipment releases and vendor payments.
• Serve as a point of contact for customers, overseas offices, and vendors, providing shipment updates and resolving inquiries via phone and email.
• Investigate and resolve billing and payment disputes using a process-driven and solution-oriented approach.
• Monitor and manage aging transactions associated with overseas agents to ensure timely resolution and collection.
• Assist with managing a large portfolio of past-due accounts, proactively following up to reduce outstanding balances.
• Support monthly reconciliations with overseas agents and prepare detailed reports.
• Research, track, and resolve accounting discrepancies.
• Process a high volume of vendor invoices and payments while maintaining compliance with company policies and deadlines.
• Partner with internal and external stakeholders to identify process improvements and enhance operational efficiency

Salary:

• $22-$28/hour dependent on transferable experienceand education level.

Benefits:

• Hybrid work schedule (1-day a week working from home); laptop provided by OEC Group.
• 10-days PTO (Paid Time Off), Employee Appreciation Days, Paid Holidays, Sick/Flextime.
• Full Health Insurancecoverage includingmedical, dental, vision, term life, and accident insurance.
• 401K retirement planwith 3% company match.
• Discounted pet insurance - woof! woof! meow!
• Annual performance bonusand mid-year reviews for salary increases.

Education:

• Bachelor’s degree or higher preferred.

OEC Group is an Equal Opportunity Employer