Accounting Coordinator

AltaPointe Health; Mobile (AL); On-site; USD 42,000 - 66,000; Full time

Job summary

AltaPointe Health Systems in Mobile, AL is seeking an Accountant/Accounts Payable specialist to support the general ledger, accounts payable and related books for AHS and affiliated entities.

This role handles journal entries, reconciliations, invoice validation, cash disbursements, grant draws, and periodic financial reporting, requiring accuracy, strong communication, and a team-oriented approach within a healthcare accounting environment.

Qualifications

• Bachelor’s degree in Accounting or Business.
• Two years of accounting experience preferred.
• Proficiency with Windows applications; MS Office: Excel, Word.

Responsibilities

• Assist in preparation and reconciliation of the general ledger.
• Prepare journal entries and reconcile ledgers.
• Prepare bank reconciliations and monitor cash activity.
• Maintain fixed asset records and depreciation entries.
• Review invoices for proper coding and post invoices.
• Assist with accounts payable distributions and cash disbursements.
• Assist with grant draw downs and payments.
• Prepare quarterly and annual reports for government payment programs.
• Participate in performance improvement activities.
• Follow organizational policies and procedures.
• Respond promptly to billing inquiries.

Skills

MS Office proficiency

Verbal communication

Written communication

Education

Bachelor’s degree in Accounting or Business

Tools

Excel

Word

Job description

Overview

AltaPointe Health Systems is a comprehensive behavioral healthcare and psychiatric hospital system. Our continuum of care includes two psychiatric hospitals, multiple behavioral health, and primary care outpatient locations, and residential services. This position is responsible for accounting and accounts payable tasks.

Responsibilities

Primary Job Functions:

Assist in the preparation and reconciliation of the general ledger and related books of entry of AltaPointe Health Systems, Inc. (AHS) and entities controlled by AHS (Mobile Community Homes, Inc.).

• Prepare work sheets and lead schedules supporting entries to ledgers and journals.
• Prepare journal entries to accurately reflect transactions in the original books of entry.
• As needed, prepare monthly reconciliations of general ledger accounts including, but not limited to:
  • Bank reconciliations
    • Prepare bank reconciliations using Premier for AHS accounts
    • Prepare bank reconciliations for all 310 Board accounts, Mobile Community Homes, Sylacauga Specialized Housing, and MARC Group Homes accounts
  • Fixed asset accounts
    • Assist in the establishment and maintenance of a fixed asset system using Fixed Asset CS software
    • Review invoices for appropriate coding
    • Propose journal entries to record depreciation expense to the various departments.
  • Notes payable and long-term debt
  • Accounts payable distributions
    • Review invoices for validity
    • Ensure that appropriate procedures were followed prior to cash disbursement
    • Review checks for appropriate coding
    • Upload/Post invoices as needed to appropriate distribution accounts.
• Assist in the preparation of checks and deposits.
• Assist in grant draw downs and payment distributions.
• Prepare quarterly and annual report to the Division of Payment Management (federal government).

Supervision and Consultation

• Seeks supervision and consultation as needed
• Accepts and employs suggestions for improvement
• Actively works to enhance skills

Courteous and respectful towards consumers, visitors, and co-workers

• Treat consumers with care, dignity, and compassion
• Respect consumers’ privacy and confidentiality
• Is pleasant and cooperative with others
• Assist consumers and visitors as needed
• Personal values don’t inhibit the ability to relate and care for others
• Is sensitive to the consumer’s needs, expectations, and individual differences
• Is gentle and calm with consumers, families, and others as appropriate

Administrative and Other Related Duties as assigned:

• Actively participate in Performance Improvement activities
• Actively participate in AHS committees as requested
• Complete assigned tasks in a timely manner
• Follow AHS policies and procedures
• Receive and respond to inquiries of billing matters promptly and courteously.
• Assist with performance of duties of other staff in periods of absence.
• Perform other duties as assigned.

Qualifications

Minimum Qualifications:

Bachelor’s degree in Accounting or Business; two years of accounting experience preferred; proficiency with Windows applications. Applicant must have a working knowledge of MS Office: Excel, Word, etc. Applicant must have excellent verbal and written communication skills.