Accounts Payable & Receiving Coordinator

Logan Services A/C, Heat & Plumbing; Dayton (OH); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Short-term and long-term disability

Voluntary life insurance

Company-paid life insurance and AD&D

Traditional 401(k) with 4% company K+

Paid time off and paid holidays

Profit-sharing opportunities

Ongoing training and professional dev.

Advancement opportunities

Job summary

Logan Services Inc. in Dayton, OH, is seeking an Accounts Payable & Receiving Coordinator to ensure invoices, receiving, and vendor transactions are processed accurately and on time.

You will work with Accounting, Logistics, Purchasing, and Operations to manage POs, receiving, vendor invoices, rebates, and refunds. The role emphasizes attention to detail, process improvement, and cross-department collaboration in a fast-paced environment.

Qualifications

• Associate degree or equivalent combination of education and experience.
• 1–3 years of experience in Accounts Payable, Receiving, Accounting, or related administrative role.
• Experience with ERP or CRM systems; ServiceTitan and Sage Intacct experience a plus.
• Experience processing invoices, vendor statements, purchase orders, or inventory transactions.

Responsibilities

• Review purchase orders, receiving documents, and vendor invoices for accuracy and policy compliance.
• Coordinate with managers to ensure invoices are authorized and processed
• Receive inventory into CRM and maintain electronic records
• Verify receipts against invoices and resolve discrepancies
• Maintain GL coding knowledge and communicate corrections
• Process daily deposits and coordinate posting in Sage Intacct
• Apply rebates to customer accounts and ensure timely reimbursement
• Process customer refunds accurately
• Monitor warranty credits and vendor returns
• Conduct bi-weekly AR audits
• Coordinate AP vendor correspondence via phone and email
• Manage NSF processes for outstanding balances
• Identify opportunities to improve AP/receiving processes
• Maintain confidential financial records with professionalism
• Perform other duties as assigned

Skills

Attention to detail

Organizational skills

Time management

Analytical thinking

Communication skills

Excel proficiency

Independent work

Cross-department collaboration

Confidentiality

Problem-solving

Education

Associate degree in Accounting, Finance, or equivalent

Tools

Sage Intacct

ServiceTitan

ERP/CRM systems

Job description

Accounts Payable & Receiving Coordinator

Help keep our financial operations running smoothly by ensuring invoices, receiving, and vendor transactions are processed accurately and on time. Logan Services is seeking a detail-oriented, organized Accounts Payable & Receiving Coordinator to join our Finance team. This position is ideal for someone who enjoys working with numbers, solving discrepancies, improving processes, and collaborating across departments to keep financial operations running efficiently. In this role, you'll work closely with Accounting, Logistics, Purchasing, and Operations to manage purchase orders, receiving, vendor invoices, customer refunds, manufacturer rebates, and other essential accounting functions. If you thrive in a fast-paced environment and enjoy ensuring every detail is accurate, we'd love to meet you.

Why Join Logan Services?

Since 1969, Logan Services has proudly served homeowners throughout Ohio by investing in great people and delivering exceptional customer service. As a family-owned company, we believe our employees are our greatest asset and provide opportunities for professional growth, collaboration, and long-term career success.

What We Offer:

• Medical, dental, and vision insurance
• Short-term and long-term disability insurance
• Voluntary life insurance
• 100% company-paid life insurance and AD&D
• Traditional 401(k) with a 4% company match plus Roth contribution option
• Paid time off and paid holidays
• Profit-sharing opportunities
• Ongoing training and professional development
• Opportunities for advancement within a growing company

What You'll Do:

As an Accounts Payable & Receiving Coordinator, you'll help ensure vendor invoices, purchase orders, receipts, and customer transactions are processed accurately while supporting the day-to-day financial operations of the business.

Responsibilities:

• Review purchase orders, receiving documents, and vendor invoices to ensure accuracy and compliance with company policies
• Work with managers and department leaders to ensure invoices are properly authorized and processed
• Receive inventory and materials into our CRM while maintaining accurate electronic documentation
• Verify receipts match vendor invoices and statements, investigating and resolving discrepancies as needed
• Maintain a working knowledge of General Ledger (GL) coding and communicate coding corrections when necessary
• Process daily consumer finance company deposits and coordinate with Finance for posting in Sage Intacct
• Apply manufacturer rebates to customer accounts while ensuring timely reimbursement from manufacturers
• Process customer refunds accurately and efficiently
• Monitor warranty credits and vendor returns to ensure vendor statements remain accurate
• Conduct bi-weekly customer open Accounts Receivable audits
• Manage vendor correspondence related to Accounts Payable via phone and email
• Coordinate the Non-Sufficient Funds (NSF) process to ensure timely collection of outstanding balances
• Identify opportunities to improve receiving and Accounts Payable processes and increase operational efficiency
• Maintain accurate financial records while handling confidential information with professionalism
• Perform other duties as assigned

What We Are Looking For:

Preferred Qualifications

• Associate degree in Accounting, Finance, or equivalent combination of education and experience
• 1-3 years of experience in Accounts Payable, Receiving, Accounting, or a related administrative role
• Working knowledge of General Ledger (GL) coding principles
• Experience with ERP or CRM systems; ServiceTitan and Sage Intacct experience is a plus
• Experience processing invoices, vendor statements, purchase orders, or inventory transactions

Skills and Abilities

• Strong attention to detail and commitment to accuracy
• Excellent organizational and time management skills
• Ability to manage multiple priorities and meet deadlines
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Excel and Microsoft Office applications
• Ability to work independently while collaborating across departments
• Strong follow-up skills and commitment to seeing issues through to resolution
• Ability to maintain confidentiality when handling financial information
• Positive attitude with a continuous improvement mindset

Our Core Values

People First – We respect and support one another because people are the foundation of our success.

Agile – We embrace change and continuously improve our processes.

Radical Ownership – We take responsibility, solve problems, and follow through.

Teamwork – We work together across departments to achieve shared goals.

Excellence – We strive for accuracy, efficiency, and continuous improvement in everything we do.

Build Your Career with Logan Services

This role offers the opportunity to make a meaningful impact by supporting the financial processes that keep our business running efficiently. You'll collaborate with multiple departments, work with industry-leading business systems, and play an important role in maintaining the accuracy and integrity of our accounting operations.

If you're detail-oriented, organized, enjoy problem-solving, and are passionate about delivering accurate financial support, we'd love to hear from you.

Logan Services, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable law.