Accounting Coordinator

Legends Global; Abilene (TX); On-site; USD 40,000 - 54,000; Full time

Job summary

Legends Global is seeking an Accounting Coordinator at the Abilene Convention Center to provide essential accounting support for events. Responsibilities include invoice processing, payable management, and maintaining accurate financial records to ensure smooth operations.

Responsibilities extend to posting daily journal entries in D365, reconciling accounts, and assisting with budgeting and reporting. This on-site role requires attention to detail and strong communication with venue staff and

Qualifications

• Associates degree or equivalent in accounting/finance
• 1-2 years in accounting/finance environment
• Proficiency with MS Office and basic accounting software
• Proficiency with D365 or similar ERP is a plus

Responsibilities

• Process and review debit and credit reconciliations; resolve variances
• Post daily journal entries to Microsoft D365
• Assist in preparation, processing, and maintenance of financial documents
• Code receipts and disbursements with Finance Team
• Maintain and audit sales, parking, and exhibitor deposits for events
• Code and process invoices accurately
• Support venue staff with purchasing system guidance
• Track and manage expenses and maintain financial records
• Assist the Finance Manager with special projects as needed
• Collaborate with department heads to meet reporting and budgeting needs
• Perform other duties as required

Skills

Microsoft D365

Microsoft Excel

Microsoft Outlook

Microsoft Word

Attention To Detail

Confidentiality

Problem-Solving

Communication

Teamwork

Multitasking

Education

Associates Degree in Accounting, Finance or related field

1-2 years Accounting/Finance experience

Job description

Legends Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Accounting Coordinator at the Abilene Convention Center. The Accounting Coordinator plays a pivotal role in providing comprehensive support within the realm of accounting. This includes adeptly managing tasks such as invoice processing and maintaining meticulously organized payable lists. A keen diligence is imperative to facilitate seamless operations in all accounting processes.

Essential Duties And Responsibilities

• Performing and reviewing debit and credit reconciliations with the ability to resolve variances
• Post daily journal entries to Microsoft D365
• Assist in the preparation, processing, and maintenance of financial documents
• Assist Finance Team with coding of receipts and disbursements
• Maintain and audit sales reports, parking sales, and exhibitor deposits for events
• Correctly code and process invoices
• Support venue employees with purchasing system including guidance with vendor information, coding, receiving, etc.
• Assist in tracking and managing expenses
• Maintain accurate and up-to-date financial records by recording transactions, and updating ledgers
• Manage various administrative duties related to the finance department
• Assist and be on site for all major events to help ensure before, during, and after the event is executed seamlessly
• Assist in Balance Sheet Reconciliations
• Assist in Food & Beverage Accounting
• Assist Food & Beverage with inventory tracking / keying
• Assist the Finance Manager in special projects as required
• Working with Finance team and various department heads to meet reporting and budgeting needs
• Other duties may be assigned.

Supervisory Responsibilities

No supervisory responsibilities

Qualifications

• Can multi-task under high deadline pressure
• Thorough knowledge of financial and cost accounting
• Demonstrate excellent math skills and be meticulous
• Demonstrate knowledge of spreadsheets and word processing software and be willing to learn and use accounting and financial reporting software
• Ability to input data into a computer to record sales transactions
• Must have a professional attitude and appearance
• Ability to listen, follow instructions and ask for clarification
• Ability to respond well to questions
• Demonstrate good interpersonal and communications skills
• Ability to interact with all levels of staff including management and clients
• Ability to read and interpret written information
• Exhibit good critical thinking skills and organizational ability
• Ability to work independently and as a member of the team

Education and/or Experience

• Associates Degree in Accounting, Finance or related field or equivalent combination of education and experience.
• 1-2 years in Accounting or Finance environment.

Skills And Abilities

• Proficient in Microsoft D365, Microsoft Excel, Outlook, Word, and other relevant tools
• Organizational Skills: Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities
• Attention To Detail Skills: Accuracy and attention to detail in handling records and documentation
• Confidentiality Skills: Ability to manage sensitive information with discretion
• Problem-Solving Skills: Ability to identify and resolve basic issues
• Communication skills: Efficient communication skills, both written and verbal
• Team Player: Capable of collaborating with the accounting team and other department
• Perform other duties as needed

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events.

Note

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages women, minorities, individuals with disabilities, and protected veterans to apply. VEVRAA Federal Contractor.