Accounting Clerk - Hilton de Santa Fe

Remington Hospitality; Santa Fe (NM); On-site; USD 35,000 - 50,000; Full time

Job summary

Remington Hospitality in Santa Fe, NM seeks a detail-oriented billing clerk to manage daily statements and city ledger postings. Responsibilities include processing payments, logging deposits, and preparing accurate reports for events and group billing.

The role requires timely correspondence with guests, accurate invoicing, and diligent reconciliation of catering/sales breakdowns. Join a hospitality team focused on precision and guest satisfaction.

Responsibilities

• Print daily statements and mail with statements as necessary.
• Accurately post City ledger payments daily and process returned checks.
• Clear comp accounts daily and verify division/account numbers.
• Print weekly reports.
• Log advance deposits accurately and promptly.
• Answer guest inquiries courteously and within 2–4 days of receipt.
• Post all charges and rebates accurately and promptly.
• Write up banquet check log.
• Calculate and log Catering/Sales breakdowns.
• Audit missing banquet checks and inform supervisor of discrepancies.

Job description

• Print daily statements, copy all related back-up and mail with statements as necessary.
• Accurately post City ledger payments daily. Process returned checks through City Ledger and accurately complete check requisition to reimburse bank.
• Clear "comp" accounts daily. Verify division/account numbers on all departments.
• Print weekly reports.
• Promptly sign for, set up account for, and accurately log advance deposits.
• Promptly research and courteously answer guest inquiries. Respond to guest inquiries with 2-4 days of receipt.
• Promptly and accurately post all charges and rebates.
• Write up banquet check log.
• Accurately calculate and log Catering/Sales breakdowns.
• Promptly audit and log missing banquet checks, immediately informing supervisor of any discrepancies.
• Accurately review and complete all credit verifications for direct bill accounts. Maintain and organize accurate direct billing file.
• Complete all no-show invoices within one (1) week of event, ensuring accounts are written off if not paid within thirty (30) days.
• Ensure all invoices and group billings over $1,000 are sent by certified mail within one (1) week of the event.
• Complete all invoicing to customers within one (1) week of event including daily statements, delinquency statements every thirty (30) days and correspondence letter.