Accounting Clerk- FT

Boys & Girls Clubs of the Northern Indiana Corridor; South Bend (IN); On-site; USD 45,000 - 55,000; Full time

Job summary

Boys & Girls Clubs of the Northern Indiana Corridor is seeking an Accounting Clerk to support daily financial operations across its 30+ sites. The role emphasizes accurate data entry, expense processing, transaction coding, and strong internal controls to ensure properly supported, approved, and categorized expenses by GL account, location, program, and grant where applicable.

The ideal candidate has an accounting background, proficiency in Excel, and experience with nonprofit finance workflows.

Qualifications

• Bachelor’s or associate degree in Accounting or related field.
• Strong attention to detail and commitment to accuracy.
• Proficiency with Microsoft Excel and standard office applications.
• Strong organizational, time management, and follow-up skills.
• Ability to handle confidential information with discretion.
• Experience with bookkeeping or AP preferred.

Responsibilities

• Process vendor invoices, credit card transactions, and other accounting entries.
• Review transactions for completeness, accuracy, cut-off, and approvals.
• Code transactions to the correct GL account, location, program, and grant.
• Maintain organized electronic financial records and supporting documentation.
• Assist with account reconciliations and routine accounting tasks.
• Identify discrepancies and resolve them with appropriate personnel.
• Maintain vendor records and support timely payment processing.
• Follow established policies and internal control procedures.
• Maintain confidentiality of financial information.
• Support audit preparation with accurate records.
• Identify opportunities to improve accounting processes.

Skills

Attention to detail

Excel proficiency

Organizational skills

Time management

Written and verbal communication

Education

Accounting degree

Tools

Sage Intacct

BILL Spend & Expense

BILL Accounts Payable

Paycor

Job description

Summary

Boys & Girls Clubs of the Northern Indiana Corridor is seeking a detail-oriented and organized Accounting Clerk to support the organization’s day-to-day accounting operations. This position is responsible for accurate financial data entry, expense processing, transaction coding, and maintaining complete and well-documented financial records. This position works collaboratively with the finance team and staff across the organization’s locations and programs.

Boys & Girls Clubs of the Northern Indiana Corridor is seeking a detail-oriented and organized Accounting Clerk to support the organization’s day-to-day accounting operations. This position is responsible for accurate financial data entry, expense processing, transaction coding, and maintaining complete and well-documented financial records. This position works collaboratively with the finance team and staff across the organization’s locations and programs. The Accounting Clerk plays a vital role in maintaining strong internal controls and ensuring expenses are properly supported, approved, and accurately categorized by general ledger account, location, program, and grant, as applicable. The ideal candidate is organized, thorough, comfortable working with financial systems, and committed to accuracy, accountability, and following established procedures. BGCNIC serves 3,000 children ages 5-18 at 30+ sites across northern Indiana through summer and before and after-care programming, with a strong focus on social and emotional learning, college and workforce readiness, and academic enrichment to ensure every child has a chance to meet his or her potential.

ESSENTIAL FUNCTIONS

• Process vendor invoices, credit card transactions, and other accounting transactions in accordance with established procedures.
• Review transactions for completeness, accuracy, cut-off, appropriate documentation, and required approvals before processing.
• Code transactions to the correct general ledger account, location, program, and grant, when applicable.
• Maintain organized and complete electronic financial records and supporting documentation.
• Assist with account reconciliations and other routine accounting tasks as assigned.
• Identify discrepancies, missing information, duplicate transactions, or unusual transactions and follow up with the appropriate individuals to resolve them.
• Assist with maintaining accurate vendor records and supporting timely payment processing.
• Follow established accounting policies, approval workflows, and internal control procedures.
• Maintain confidentiality of financial, employee, vendor, and organizational information.
• Support audit preparation by maintaining accurate records and readily accessible supporting documentation.
• Help identify opportunities to improve the accuracy, efficiency, and consistency of accounting processes.

QUALIFICATIONS

Required

• Bachelor’s or associate degree in Accounting or related field.
• Strong attention to detail and commitment to accuracy.
• Basic understanding of accounting principles, financial transactions, and expense documentation.
• Proficiency with Microsoft Excel and other standard office applications.
• Strong organizational, time management, and follow-up skills.
• Ability to manage recurring tasks, meet deadlines, and maintain accurate records.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.

Preferred

• Previous experience in bookkeeping, accounts payable, accounting support, or a similar administrative finance role.
• Experience with Sage Intacct.
• Experience with BILL Spend & Expense and BILL Accounts Payable.
• Experience with Paycor.
• Familiarity with departmental or program-based accounting and grant-funded expenditures.
• Experience working in a nonprofit organization or a multi-location environment.

Skills and Abilities

Must be self-motivated, competitive, creative, personable, and detail-oriented with excellent written and verbal skills. Strong emphasis on solution-based thinking, positivity, and ability to execute. Team player who is ethical, transparent in communication, and treats colleagues, Club members, and their families with the highest level of respect. Must be able to pass any and all required background screens and drug screens at any time.

Salary Range

Starting at $50,000

DISCLAIMER

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.