Accounting Clerk/Administrative Assistant

BBSI; Canby (OR); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid training

Health, Dental, Vision benefits

Paid time off

Retirement plan

Job summary

BBSI in Canby, Oregon is seeking a detail-oriented Accounting Clerk / Administrative Assistant to support accounting, purchasing, and administrative operations. You will manage vendor transactions, customer invoicing, and coordinate workflows tied to equipment sales.

You will work inside an ERP system (Zoho), handle multi-vendor purchase orders, track freight, and ensure accuracy from quote to order to invoice.

Qualifications

• 1-3 years of accounting, bookkeeping experience.
• Experience with ERP/accounting software (Zoho preferred; e.g., Zoho Books).
• Strong understanding of purchase orders and vendor workflows.
• Proficiency in Microsoft Excel, Word, and Outlook.
• High attention to detail and accuracy.
• Strong organizational and communication skills.

Responsibilities

• Process accounts payable (bills & notices).
• Process accounts receivable, invoicing, and collections follow-up.
• Reconcile expenses, credit cards, and bank accounts.
• Support month-end close and reporting.
• Maintain accurate financial and vendor records.
• Convert sales orders into invoices.
• Review orders for pricing, freight, and special requirements.
• Ensure accuracy and completeness of invoices.
• Maintain linkage between sales orders and purchase orders.
• Communicate with vendors on order status, lead times, and confirmations.
• Answer phones and route inquiries.
• Sales prep & organization for trade shows.
• Maintain organized digital records (quotes, POs, invoices).

Skills

Accounting experience

Excel

Vendor management

Communication

Tools

Zoho Books

Zoho

Job description

We ar seeking a detail-oriented Accounting Clerk / Administrative Assistant to support our accounting, purchasing, and administrative operations. This role plays a key part in managing vendor transactions, customer invoicing, and coordinating internal workflows tied to equipment sales.

This position requires someone comfortable working inside an ERP system (We currently us Zoho), handling multi-vendor purchase orders, tracking freight, and ensuring accuracy from quote sales order purchase order invoice.

OPE specializes in heavy-duty pumps and wastewater equipment. We do not sell to the general public-our focus is supporting professional operators, engineers, and public works departments.

Key Responsibilities

Accounting & Finance

• Process accounts payable (bills & notices)
• Process accounts receivable, invoicing, and collections follow-up
• Reconcile expenses, credit cards, and bank accounts
• Support month-end close and reporting
• Maintain accurate financial and vendor records

Sales Order & Purchasing Workflow

• Convert sales orders into invoices
• Review orders for pricing, freight, and special requirements
• Ensure accuracy and completeness of invoices
• Maintain clear linkage between sales orders and purchase orders
• Communicate with vendors on order status, lead times, and confirmations

Administrative Support

• Answer phones and route inquiries
• Sales prep & organization for trade shows
• Maintain organized digital records (quotes, POs, invoices)

Qualifications

• 1-3 years of accounting, bookkeeping experience
• Experience with ERP/accounting software (Zoho preferred; e.g., Zoho Books)
• Strong understanding of purchase orders and vendor workflows
• Proficiency in Microsoft Excel, Word, and Outlook
• High attention to detail and accuracy
• Strong organizational and communication skills

Employment Details

• Position: Full-Time
• Training: Paid training provided
• Benefits: Available to full-time employees (waiting period may apply)
• Reports To: Branch Manager

Compensation & Benefits

• Competitive pay (based on experience)
• Paid time off and holidays
• Health, Dental, Vision and more benefits (available to the employee)
• Retirement plan (available after waiting period)