Accounting Clerk - Accounts Receivable

The Health Plan of West Virginia Inc; Wheeling (WV); On-site; USD 32,000 - 46,000; Full time

Job summary

The Health Plan of West Virginia Inc. is seeking an Accounting Clerk - Accounts Receivable to manage invoicing, posting, and timely collections for employer groups and members in Wheeling, WV.

The role requires strong Excel/Office skills, data accuracy, and the ability to coordinate with Enrollment Services and Marketing to verify member eligibility. You will handle daily AR duties, prepare reports, and support audits while maintaining reliable records and communications with providers and

Qualifications

• High school diploma or equivalent.
• Proficient with spreadsheets and MS Office (Word, Excel, Outlook).
• Strong analytical, organizational and customer skills.
• Ability to multi-task.
• Excellent telephone skills.

Responsibilities

• Invoicing, collecting, and posting premiums for employer groups/members.
• Research, balance, and post lockbox/payments and kickouts.
• Process refunds.
• Coordinate with Enrollment Services and Marketing on member eligibility.
• Obtain funding approvals for self-funded, ASO group check runs.
• Provide monthly cash disbursements for self-funded, ASO groups.
• NSF collections.
• Pend/Unpend COBRA premiums when paid.
• Maintain billing files and AR system accuracy.
• Work actiongrams and workflow notifications in Heart.
• Notify members about payment issues by letter/phone.
• Save, balance, and distribute month-end reports.
• Maintain billing copies in the Document Repository.
• Provide Form 5500 information when requested.
• Prepare medical certificates for housing when requested.
• Distribute department mail to staff.
• Invoice reconciliations.
• MEWA invoicing.
• Invoicing, collecting and posting for Benefits Administration.
• Provide self-funded groups with specialized reports.
• Monitor self-funded bank accounts for funding and payments.
• Gather information and assist with AR audits.
• Reconcile self-funded group bank statements.
• Assist AR Manager with high-level tasks and special reporting.
• Complete weekly worksheets as requested by Manager.

Skills

High school diploma

Analytical skills

Organizational skills

Customer service skills

MS Office proficiency

Education

Associates degree in Accounting

Tools

Excel

Word

Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounting Clerk - Accounts Receivable

Full Time Clerical Wheeling, WV, US

25 days ago Requisition ID: 1601

POSITION SUMMARY:

The Accounts Receivable Representative’s primary responsibility is producing accurate billings statements, maintaining accurate accounts receivable records, and assuring controlled and timely collections and documentation.

QUALIFICATIONS REQUIRED: (Education, Experience, Skills)

• 1. High school diploma or equivalent;
• 2. Effective computer, analytical, organizational and customer skills;
• 3. Experience with computer spreadsheets and Microsoft Office Programs (Word, Excel, Outlook);
• 4. Ability to multi-task;
• 5. Excellent telephone skills.

QUALIFICATIONS DESIRED: (Education, Experience, Skills)

• 1. Associates Degree in Accounting preferred;
• 2. Experience in billing or account receivable preferred.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• 1. Responsible for invoicing, collecting, and posting premiums from assigned employer groups and/or members.
• 2. Research, balance and post any lockbox or direct pay payments and payment kickouts.
• 3. Process refunds
• 4. Coordinating with Enrollment Services and Marketing representatives to ensure member eligibility.
• 5. Obtain funding approvals for self-funded, administrative services only (ASO) group check runs.
• 6. Provide select self-funded, ASO groups with monthly cash disbursements.
• 7. NSF collections
• 8. Pend/Unpend Cobra members when the employer sends verification that COBRA premium have been paid.
• 9. Maintaining employer group billing files and the accuracy of the accounts receivable system.
• 10. Responsible for working actiongrams and work flow notifications in Heart.
• 11. Notify members regularly by letter/phone regarding any payment related issues.
• 12. Save, balance, and distribute month end reports.
• 13. Maintain billing copies in the Document Repository.
• 14. Provide Form 5500 information for employer groups when requested.
• 15. Prepare Medical certifications for members' housing when requested.
• 16. Distribute department mail to the correct staff.
• 17. Invoice reconciliations.
• 18. Multiple Employer Welfare Arrangements (MEWA) Invoicing
• 20. Responsible for invoicing, collecting and posting for Benefits Administration business.
• 21. Provide self-funded groups with specialized reports.
• 22. Monitor self-funded bank accounts to track funding and payments related to self-funded group activity.
• 23. Gather information and assist with A/R audits.
• 24. Reconcile self-funded group bank statements
• 25. Assist A/R Manager with high level tasks including special reporting under strict timelines.
• 26. Complete various worksheets on a weekly basis as request by Manager.