Accounting Clerk

MacEwen Agricentre Inc.; Town of Maxville (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

MacEwen Agricentre Inc. is seeking a detail-oriented accounting professional to manage accounts payable and receivable, process EFT payments, and distribute supplier cheques. You will maintain accruals, reconcile statements, and resolve discrepancies while supporting fleet and utility tracking systems.

The role requires strong Excel skills, experience with Prosoft/Agvance/Samsara, and the ability to work independently in a deadline-driven environment. Bilingual English/French is a valued asset.

Qualifications

• Accounting/bookkeeping experience required.
• Experience with AP/AR and reconciliations.
• Proficient in Microsoft Office; Excel advanced skills.
• Bilingual English/French is a strong asset.

Responsibilities

• Process accounts payable data entry accurately and in a timely manner.
• Prepare and process EFT payments.
• Issue and distribute supplier cheques and payments.
• Record and maintain A/P accruals in Agvance.
• Reconcile accounts payable statements and investigate discrepancies.
• Contact suppliers regarding inquiries and payment status.
• Process and record deposits.
• Respond to customer AR inquiries and balances.
• Generate and distribute customer statements using Prosoft.
• Maintain and update Samsara fleet data.

Skills

Excel proficiency

Data entry

Attention to detail

Analytical thinking

Communication skills

Time management

Team collaboration

Education

High School Diploma

Accounting diploma or related post-secondary

Tools

Prosoft

Agvance

Samsara

Job description

Description

Roles and Responsibilities

Accounts Payable & Receivable

• Process accounts payable data entry accurately and in a timely manner.
• Prepare and process Electronic Funds Transfer (EFT) payments.
• Issue and distribute supplier cheques and payments.
• Record and maintain A/P accruals in Agvance.
• Reconcile accounts payable statements and investigate discrepancies.
• Contact suppliers regarding account inquiries, payment status, and statement discrepancies.
• Process and record deposits.
• Respond to customer inquiries regarding accounts receivable and account balances.
• Generate and distribute customer statements using Prosoft.

Fleet Management & Operational Support

• Maintain and update the Samsara fleet management system.
• Prepare and maintain work orders as required.
• Ensure operational data is accurate and up to date.

Utility Tracking & Reporting

• Maintain spreadsheets for energy tracking and reporting, including hydro, propane, and natural gas usage.
• Compile and monitor utility consumption and cost data for management reporting purposes.

General Accounting & Administrative Support

• Maintain accurate financial records and supporting documentation.
• Assist with month-end accounting activities and reporting requirements.
• Provide support to the Accounting Supervisor with accounting, reporting, reconciliations, audits, and special projects as required.
• Maintain organized electronic and physical filing systems.
• Ensure confidentiality of financial information and adherence to company policies and procedures.

Required Education and Qualifications

• High School Diploma required.
• Accounting Diploma or related post-secondary education considered a strong asset.
• Previous accounting or bookkeeping experience required.
• Experience with accounts payable, accounts receivable, and account reconciliations.
• Experience with accounting, ERP, or financial management systems preferred.
• Experience with Prosoft, Agvance, and/or Samsara is considered an asset.
• Bilingualism (English and French) is considered a strong asset.

Skills and Abilities

• Proficient in Microsoft Office Suite, including intermediate Microsoft Excel skills.
• Strong data entry, organizational, and record-keeping abilities.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively within a team environment.
• Professional, dependable, and committed to maintaining confidentiality.
• Ability to adapt to changing priorities and support multiple departments as required.