Accounting Clerk

Pro Job; Gregory (TX); On-site; USD 32,000 - 48,000; Full time

Job summary

Sterling Personnel Inc. seeks an Accounting Clerk to support daily finance operations, handling clerical tasks, data entry, invoicing, payroll and reporting. You will prepare and maintain accounting documents and records, posting and reconciling data to keep financials up to date.

The role emphasizes accuracy, organization, and collaboration with the accounting team. Proficiency in MS Excel, QuickBooks, and ADP is preferred; Texas location requires compliance and reliability.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree preferred or equivalent experience.
• Valid Texas Driver’s License required.
• Minimum of 5 years’ accounting experience.
• MS Excel experience required.

Responsibilities

• Scan, file and organize records.
• Attach documents in the accounting software.
• Data entry for reporting
• Research and track contracts.
• Accurately review, code and post vendor invoices, process disbursements.
• Compile monthly payment report and review AP aging report.
• Maintain vendor accounts, reconcile statements and discrepancies.
• Process payroll, post in accounting system and prepare related reports.
• Prepare month budget data and submit to management.
• Reconcile credit card statements, bank, and GL accounts.
• Submit monthly direct pay sales tax filing.
• Pull records for audits and department research.

Skills

Data entry

Attention to detail

Team player

Regulatory compliance

Education

Associate's or Bachelor's degree in related field

Tools

MS Excel

QuickBooks

ADP Workforce Now

Job description

POSITION SUMMARY:

Sterling Personnel Inc. Is seeking an Accounting Clerk to assist in daily operations of the Finance Department by supporting the Accounting Team in performing clerical and data entry duties. Prepare and maintain accounting documents and records. Perform routine calculating, posting and verifying to obtain primary financial data for use in maintaining accounting records.

RESPONSIBILITIES/ACCOUNTABILITY:

• Scan, file and organize records.
• Attach documents in the accounting software.
• Data entry for reporting
• Research and track contracts.
• Accurately review, code and post vendor invoices, process disbursements.
• Compile monthly payment report and review AP aging report.
• Maintain vendor accounts, compare vendors' monthly statements with accounting system, request copies of invoices and reconcile discrepancies.
• Process payroll, post in accounting system and prepare related reports.
• Compile data for current month budget report, compile results from previous month's department budget performance and submit to management.
• Prepare check disbursements for bank upload file.
• Reconciliations (credit card statement, bank, general ledger accounts and miscellaneous)
• Compile and submit monthly direct pay sales tax filing.
• Pull accounting records and assist with department research, audits and evaluations.

QUALIFICATIONS:

• High school diploma or GED required; Associate's or Bachelor's degree in related field of study or equivalent years of experience preferred
• Valid Texas Driver’s License required
• A minimum of 5 years’ experience in accounting required.
• MS Excel experience required.
• QuickBooks experience preferred.
• ADP Workforce Now experience preferred.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to effectively deal with other people, especially other Company personnel, to enlist needed cooperation in implementing regulatory requirements.
• Must have a team player attitude and have a commitment to SAFETY.
• Able to exercises independent judgment in the course of carrying out overall responsibilities.
• Accepts responsibility for the direction, control, planning and implementation of tasks.
• Ability to effectively use a computer for data entry, reporting, word processing and to perform filing for record keeping.
• Well organized, maintains a high level of accuracy with great attention to detail and has an aptitude for numbers.
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