Accounting Clerk

K. Singh & Associates, Inc.; Milwaukee (WI); On-site; USD 42,000 - 59,000; Full time

Job summary

K. Singh & Associates, Inc. is seeking an Accounting Clerk to support the accounting department. You will process, record, update, and reconcile fiscal data in line with policies; provide accounting guidance to staff as needed.

Responsibilities include invoicing, payroll coordination, budgeting support, and maintaining records. A BS/AS in Accounting and 2–5 years of experience are preferred. Proficiency in Ajera and MS Office is required.

Qualifications

• BS/AS in Accounting is required.
• 2–5 years of accounting experience is preferred.
• Excellent verbal and written communication skills are required.
• Proficiency in Ajera and Microsoft Office Suite.
• Knowledge of budget preparation, monitoring, and controlling is expected.
• Familiarity with applicable laws, codes, regulations, and procedures to ensure compliance.

Responsibilities

• Handle invoicing and billing.
• Track accounts receivable and communicate with accounts payable when needed.
• Prepare monthly project budget reports from financial data.
• Maintain and organize financial records and documents.
• Reconcile financial data to ensure accurate balances.
• Investigate discrepancies in financial information or documentation.
• Respond to payroll and expense report inquiries.
• Oversee expense check distribution.
• Serve as super-user for accounting software (Deltek Ajera).
• Issue and track purchase orders and classify costs by account number.

Skills

Verbal communication

Written communication

Attention to detail

Education

BS/AS in Accounting

Tools

Ajera

Microsoft Office Suite

Job description

Purpose of Position

The Accounting Clerk is responsible for providing support to the accounting department including processing, recording, updating and reconciling fiscal information in compliance with established policies; providing instructions, recommendations and/or accounting support to other personnel.

Purpose of Position

The Accounting Clerk is responsible for providing support to the accounting department including processing, recording, updating and reconciling fiscal information in compliance with established policies; providing instructions, recommendations and/or accounting support to other personnel.

Essential Functions

2. Assist in performing general ledger accounting functions, as assigned and/or approved by the CFO, for the purpose of ensuring that the department functions are completed in an accurate and timely manner during short periods of need.12. Oversees all employee time entries and prepare payroll package for review by CFO.

• Handle all invoicing/billing
• Track Accounts Receivable
• Communicate with client Accounts Payable if necessary
• Compile financial information related to work assignments for the purpose of producing project budget reports on a monthly basis.
• Inform other staff regarding procedural requirements for the purpose of facilitating financial compliance within established practices.
• Maintain financial information, files, and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Reconcile a wide variety of financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
• Research discrepancies of financial information and/or documentation.
• Respond to employee inquires in relation to payroll and/or expense reports.
• Oversee expense check distribution
• Take on super-user role for Accounting Software package (Deltek Ajera)
• Issue and track purchase orders
• Categorize costs accurately
• Classify cost by account number

Physical Demands of Position

While performing the duties of this position, the employee is required to sit, stand, and walk, use hands and fingers. Position may require repetitive arm, hand, finger, and wrist motion to operate a variety of office equipment. The employee occasionally must reach above and below shoulder level, and lift/push/pull and/or carry up to 10 pounds.

Environmental/Working Conditions

Works in a typical administrative setting with a moderate temperature and appropriate lighting.

Equipment Used

Telephone, printer/copier, fax machine, personal computer with peripherals, calculator

Job Specifications

• BS/AS in Accounting
• 2 – 5 Years Experience
• Must have excellent verbal and written communication skills
• Requires proficiency in Ajera and Microsoft Office Suite
• Must have knowledge of principles and practices of budget preparation, monitoring, and controlling.
• Must be familiar with all applicable laws, codes, regulations, policies, and procedures to ensure firm compliance.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.