Accounting Clerk

Complete Logistical Services; Chesapeake (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Complete Logistical Services is seeking an Accounting Clerk to support the Accounting Manager with general accounting operations, including accounts payable, accounts receivable, and related reporting. This role emphasizes accuracy, audit readiness, and teamwork with internal departments and vendors.

You will process invoices, reconcile accounts, prepare journal entries, create Pivot Tables and VLOOKUPs in Excel, and assist with SOX compliance and month-end close.

Qualifications

• High school diploma or equivalent.
• 2–4 years of accounting experience.
• Familiarity with basic accounting procedures.
• Strong written and verbal communication with all levels of the organization.
• Proficiency in accounting software and Microsoft Office Suite.
• Strong organizational skills, including prioritization and time management.
• Attention to detail and data accuracy.
• Working knowledge of accounting policies and SOX procedures.
• Costpoint and/or Hyland experience preferred.

Responsibilities

• Scan, review, and file accounting documents per retention guidelines.
• Audit and process employee expense reports with accuracy and completeness.
• Reconcile employee advance accounts and resolve discrepancies as needed.
• Reconcile vendor statements and support vendor-related accounting activities.
• Create Pivot Tables and perform VLOOKUPs in Excel to support reporting and reconciliations.
• Prepare and process accounts payable invoices with proper documentation and coding.
• Perform weekly Time & Labor Administrator responsibilities, maintaining required records.
• Prepare journal entries in accordance with established procedures and required support.
• Support Accounts Receivable activities, including invoice entry, AR tracking, and collection calls.
• Maintain accounting records and file clerical reports related to the accounting operation.
• Interface daily with vendors and internal employees to support timely processing and accurate data exchange.
• Support Match Exception and RNV report/account reconciliation activities (all aspects) as assigned.

Skills

Attention to detail

Communication skills

Accounting software

Microsoft Office

Organizational skills

SOX knowledge

Education

High school diploma or equivalent

Tools

Costpoint

Hyland

Job description

Accounting Clerk

About the Role

The Accounting Clerk supports the Accounting Manager with general accounting operations under minimal supervision. This role contributes to accurate, timely processing of accounts payable, accounts receivable, and related accounting reporting, while partnering with internal teams and vendors to keep records complete and audit-ready.

Success in this position means maintaining stringent attention to detail, ensuring data accuracy, supporting routine daily/weekly/monthly accounting functions, and providing reliable audit support. The Accounting Clerk will also assist team members as needed and follow established accounting policies and procedures.

Duties & Responsibilities

• Scan, review, and file accounting documents in accordance with record retention guidelines.
• Audit and process employee expense reports with accuracy and completeness.
• Reconcile employee advance accounts and resolve discrepancies as needed.
• Reconcile vendor statements and support vendor-related accounting activities.
• Create Pivot Tables and perform VLOOKUPs in Excel to support reporting and reconciliations.
• Prepare and process accounts payable invoices, ensuring proper documentation and coding.
• Perform weekly Time & Labor Administrator responsibilities (all aspects), maintaining required records.
• Prepare journal entries in accordance with established procedures and required support.
• Support Accounts Receivable activities, including invoice entry, AR tracking, and collection calls.
• Maintain accounting records and file clerical reports related to the accounting operation.
• Interface daily with vendors and internal employees to support timely processing and accurate data exchange.
• Support Match Exception and RNV report/account reconciliation activities (all aspects) as assigned.

Requirements

• High school diploma or equivalent.
• Minimum 2–4 years of experience in an accounting environment.
• Familiarity with basic accounting procedures and routine accounting functions.
• Strong written and verbal communication skills with the ability to interact effectively with all levels of the organization.
• Proficiency in accounting software and Microsoft Office Suite.
• Strong organizational skills, including the ability to prioritize tasks and manage time effectively.
• Ability to demonstrate stringent attention to detail and maintain data accuracy.
• Working knowledge of and commitment to accounting policies and procedures (including SOX and related process instructions).
• Costpoint and/or Hyland experience (preferred).