Accounting Clerk

City of Bloomfield Hills; Bloomfield Hills (MI); On-site; USD 50,000 - 70,000; Part time

Job summary

The City of Bloomfield Hills is seeking a part-time Accounting Clerk to maintain accounts payable and assist with various financial tasks. This role involves processing invoices, balancing cash receipts, and providing customer service. Ideal candidates will possess strong bookkeeping skills and experience in municipal finance. The position offers a collaborative work environment and the opportunity to contribute to local government operations.

Qualifications

• Knowledge of bookkeeping principles and financial reporting.
• Ability to prepare accurate records and reports.
• Skill in using office equipment and technology.

Responsibilities

• Processes accounts payable and maintains related files.
• Balances cash receipts and assists in tax collection.
• Responds to vendor inquiries and internal requests.

Skills

Bookkeeping

Financial Reporting

Customer Service

Data Gathering

Communication

Education

Two or more years of experience in accounting or bookkeeping

Tools

Microsoft Suite

Job description

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Supervised By: Finance Director/Treasurer

Supervises: No supervisory responsibility

FLSA status: Non-exempt Part-Time 20 hours+

Position Summary:

Under the supervision of the Finance Director/Treasurer, this part-time position maintains the accounts payable function. Also responsible for balancing and reconciling daily cash receipts and performing other financial tasks pertaining to maintenance of the financial system. Performs other administrative duties as assigned, and working in a team concept, assists in all aspects of customer service at the counter and by phone. This part-time position may require additional hours during property tax collection (July through February).

Essential Job Functions:

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

1.Processes accounts payable according to established procedures. Codes and enters invoices, verifies reports, and obtains requisite signatures.

2.Prepares accounts payable reports for Commission approval and issues payments upon proper authorization. Maintains related files and paperwork and completes journal entries.

3.Responds to vendor inquiries and internal requests related to accounts payable procedures and the status of purchase orders or invoices.

4.Prepares other internal and external payments and maintains related records.

5.Receives and records various payments made to the City. Posts payments to proper accounts and balances cash receipts daily.

6.Assists in various facets of the property tax collection process, such as maintaining the tax database and processing tax collections.

7.Responds to inquiries regarding tax status and accounts as well as other front desk functions including building and permit inquiries and assessment questions.

8.Required to learn specialized software to perform the specific duties of the assigned departments.

9.Works cooperatively with other City Hall employees as one member of an office team performing other assigned administrative tasks pertaining to public inquiries and services.

10.Performs related work as required.

Required Knowledge, Skills, Abilities and Minimum Qualifications:

The requirements listed below are representative of the knowledge, skills, abilities, and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

Requirements include the following:

·Knowledge of the principles, methods, and techniques of bookkeeping and financial reporting.

·Ability to gather data and prepare accurate and timely records, reports, notices, memos, and letters.

·Ability to establish and maintain effective working relationships and use good judgment when dealing with employees, vendors, taxpayers, and other members of the general public.

·Ability to convey and understand information effectively and promptly through speaking, hearing, reading, and writing.

·Skill in the use of office equipment and technology, including Microsoft Suite applications; and the ability to learn accounts payable and other financial programs and databases.

Preferred Qualifications include the following:

·Two or more years of experience in accounting or bookkeeping.

·Knowledge of the structure, policies, procedures, and regulations of municipal government.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to regularly communicate with others, and view and produce written documents. The employee is frequently required to use hands to finger, handle, or feel. The employee must occasionally reach with hands and arms, bend, or crouch, and stand or walk. The employee must regularly lift and/or move items of light weight. The employee must be able to sit for extended periods of time.

While performing the duties of this job, the employee works in a business office setting where the noise level is quiet.

When applying for this position, please send cover letter and resume to [e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Government Administration

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