Accounting Clerk

La Montañita Co-op; Albuquerque, Northern (NM, KY); Hybrid; USD 40,000 - 52,000; Full time

Job summary

La Montañita Food Cooperative is seeking an Accounting Clerk to support accounting and financial operations. Under the CFO, you will maintain records, generate reports, and run payments through accounting software, handling AR/AP, deposits, and reconciliations with accuracy and customer service orientation.

You will also assist with month-end close, payroll backup, and general administrative tasks, collaborating with departments and vendors to ensure smooth financial processes.

Qualifications

• 1-2 years accounts payable and receivable experience.
• 1-2 years data entry and financial reporting experience.
• 1-2 years payroll experience.
• Familiarity with bookkeeping and basic accounting procedures.
• Strong written and oral communication; detail oriented.
• Ability to multi-task and meet deadlines.
• Proficient with Word, Excel, and email; comfortable with databases.

Responsibilities

• Process accounts payable and accounts receivable transactions.
• Code, post, and receipt payments; prepare deposits.
• Perform reconciliations of bank and vendor accounts.
• Assist with month-end reporting and general ledger upkeep.
• Help with payroll processing as backup and handle routine admin tasks.
• Liaise with departments, vendors, and customers as needed.

Tools

Microsoft Office

Excel

Accounting software

Job description

Description

Under the direction of the Chief Financial Officer and in collaboration with other departments & cooperative team members, the Accounting Clerk will assist in all aspects relating to accounting and financials of La Montañita Food Cooperative.

The Accounting Clerk's responsibilities will include such task as keeping financial records updated, preparing reports and reconciling bank statements. The Accounting Clerk will run accounting software programs to process business transactions, like accounts payable and receivable, disbursements, expense vouchers and receipts. Success in this role will be dependent on the ability to be familiar with all accounting procedures, have a flair for numbers and provide excellent customer service.

SOME ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

General accounts receivable functions:

• Prepare and submit customer invoices.
• Code, post and receipt payments.
• Prepare and coordinate deposit activities.
• Perform all necessary account, bank and other reconciliations.
• Monitor customer accounts for non-payment and delayed payment.

General accounts payable functions:

• Check, verify and process invoices.
• Prepare payments for signature.
• Sort, code and enter accounts payable data.
• Analyze discrepancies and unpaid invoices.
• Maintain vendor files.

General support functions:

• Update, verify and maintain accounting journals and ledgers and other financial records.
• Assist in month end reporting procedures.
• Find and use accounting data to resolve accounting problems and discrepancies.
• Track and audit petty cash.
• Assist with employee expense reports.
• Perform filing and general administrative tasks.
• Liaise with other departments/customers/vendors.
• May serve as payroll processing backup.

Requirements

ATTRIBUTES AND REQUIRED QUALIFICATIONS:

• 1- 2 years experiences performing accounts payable and receivables.
• 1- 2 years experiences of data entry and running financial reports.
• 1- 2 years payroll experience.
• Familiarity with bookkeeping and basic accounting procedures.
• Strong oral and written communication skills; speak clearly and persuasively in positive or negative situations; actively listen and get clarification; write clearly and informatively; read and interpret information accurately.
• Ability to multi-task and be flexible in completing job duties while adhering to deadlines.
• Strong computer skills required including the use of all Microsoft Office platforms, databases and accounting software.
• High degree of accuracy and attention to detail a must with the ability to follow written and verbal instructions.
• Knowledge of and/or interest in learning about natural foods and cooperatives.
• Excellent time management, organization, and customer service (internal/external) skills.
• Ability to work flexible schedule (weekday/weekend and daytime/evening shifts as needed).
• Proficient to strong computer skills to include, Word, Power Point, Excel, email, website software with an aptitude to learning new programs.
• Demonstrate excellent interpersonal and communication (oral and written) skills and able to communicate with individuals of diverse background.
• Ability to adhere and follow safety and wellness guidelines. Safety Conscious and adhering to required PPE (Personal Protective Equipment) is required.
• Ability to act with integrity, ethically, professionalism, and confidentiality.
• Ability to identify and resolve problems in a timely manner.
• Dependable, reliable and self-motivated.