Accounting / Bookkeeper

Recipe Philly; Philadelphia (Philadelphia County); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Recipe Philly, a first-of-its-kind restaurant, seeks a detail-oriented Restaurant Bookkeeper to own the financial recordkeeping for our 175-seat Center City venue.

You’ll reconcile daily sales, manage the general ledger in QuickBooks Online or Xero, process invoices, payroll and tax filings, and prepare monthly P&Ls and cash flows.

This full-time on-site role reports to the General Manager and Finance Executive, with occasional extra hours during close and audits; benefits included after 90 days.

Qualifications

• 5+ years of full-cycle bookkeeping experience.
• 3+ years in restaurants or hospitality preferred.
• Proficiency in QuickBooks Online or Xero.
• Experience with Toast POS and GAAP basics.
• Strong Excel and Google Sheets skills.
• Able to handle confidential financial information.

Responsibilities

• Reconcile daily sales, bank deposits and third-party payments.
• Maintain the general ledger and month-end close processes.
• Process vendor invoices and manage payables.
• Run payroll (weekly/bi-weekly) and review timesheets.
• Prepare P&Ls, balance sheets and cash flow statements.
• Support budgeting and variance analysis.

Skills

Attention to detail

Deadline-driven

Discretion with confidential info

Strong organizational skills

Education

Bachelor's degree in accounting/finance/business

Tools

Toast POS

QuickBooks Online

Xero

Excel

Google Sheets

Job description

Job Details

Recipe Philly is a first-of-its-kind restaurant: a full-service dining experience built on the principles of Heirloom Hospitality. Every dish on our menu comes from a real family recipe, surfaced through a citywide competition and accompanying TV series. The food here means something. So does the team that serves it.

We’re looking for a detail-oriented Restaurant Bookkeeper to own the financial recordkeeping behind our 175-seat Center City restaurant. The work runs from daily sales reconciliation through payroll, tax filings and monthly reporting.

This is a full-time, on-site role at 1401 Arch Street, reporting to the General Manager and Finance Executive. A part-time arrangement may be considered.

What You’ll Own

• Reconcile daily Toast POS sales against bank deposits, credit card batches, cash and third-party delivery payments (DoorDash, Uber Eats, Grubhub)
• Maintain the general ledger and reconcile accounts in QuickBooks Online
• Process vendor invoices on schedule and track catering and private event receivables
• Run weekly and bi-weekly payroll, including timesheet review, tip pooling and tip credits
• Prepare weekly flash reports and monthly P&Ls, balance sheets and cash flow statements

Cost control & reporting

• Partner with kitchen leadership on weekly and monthly inventory counts
• Track food, beverage, labor and prime cost against targets, and flag variances early
• Support annual budgeting and budget-to-actual analysis

Tax, compliance & admin

• File sales tax returns, payroll tax deposits and quarterly reports (Form 941)
• Maintain tip compliance records and prepare Form 8027
• Coordinate W-2s, 1099s and year-end filings with our CPA
• Work with our benefits broker and keep payroll deductions current
• Keep all financial records organized and audit-ready

What We’re Looking For

• 5+ years of full-cycle bookkeeping, with 3+ years in restaurants or hospitality strongly preferred
• Proficiency in QuickBooks Online or Xero, plus experience with Toast POS
• Working knowledge of GAAP, payroll processing and tip reporting requirements
• Strong Excel and/or Google Sheets skills
• Accuracy under deadline pressure and the ability to manage priorities independently
• Discretion with confidential employee and financial information
• Associate’s or bachelor’s degree in accounting, finance or business, or equivalent experience
• Bonus: multi-unit restaurant experience, inventory software, FICA tip credit (Form 8846) experience or QuickBooks ProAdvisor certification

Extra notes

Expect occasional evening or weekend hours during period close, year-end and audit prep. Benefits & Perks: Health, dental and vision insurance and paid time off, eligible after 90 days