Accounting Associate (Japanese Biligual)

Quick USA Inc.; Redondo Beach (CA); Hybrid; USD 47,000 - 65,000; Full time

Job summary

Quick USA Inc. in Redondo Beach, CA is seeking an Accounting Associate who is fluent in English and Japanese to support daily accounting operations and office administration.

The role focuses on processing AP/AR, managing vendor invoices, and ensuring accurate GL coding and expense tracking. You will work with QuickBooks Online, assist with cross‑department approvals, and help prepare routine sales data reports.

Qualifications

• Familiar with processing accounts payable and receivable and recording transactions.
• Experience in managing vendor invoices and approvals workflows.
• Ability to reconcile credit card statements and enter data into accounting software.
• Role requires bilingual English/Japanese communication.

Responsibilities

• Accounts Payable and Bill Processing: enter bills, verify details, and route for approvals.
• Credit Card Transaction Entry: categorize expenditures and record in QuickBooks Online.
• Employee Expense Report Processing: review and code for GL, obtain approvals.
• Accounts Receivable and Invoicing: issue invoices and track receivables.

Skills

Accounts Payable

Accounts Receivable

Billing

Financial Reporting

Bilingual English/Japanese

General Ledger

Tools

QuickBooks Online

Excel

Outlook

Word

PowerPoint

Zoom

Slack

Job description

[Position ]

Accounting Associate (Japanese Biligual)

[Summary]

The Accounting Associate is responsible for supporting daily accounting operations, office administrative tasks, and financial record-keeping. Key responsibilities include processing accounts payable and receivable, managing vendor invoices, reconciling and entering credit card transactions into QuickBooks Online, handling cross-departmental communications for approvals, and preparing routine sales data reports.

This position reports to the Senior Accounting Manager.

[Essential Duties]

Accounts Payable & Expenses

• Accounts Payable and Bill Processing: Review incoming vendor bills for accuracy, communicate with internal team members to verify invoice details, assign appropriate GL accounts, enter bills into QuickBooks Online, facilitate approval workflows with designated managers, and maintain organized documentation/audit trails.
• Credit Card Transaction Entry and Verification: Review credit card transactions and receipts for accuracy, follow up with cardholders for supporting documentation/details, properly categorize expenditures, and enter transactions into QuickBooks Online.
• Employee Expense Report Processing: Review employee expense reports and supporting receipts for compliance with company policies, verify general ledger (GL) coding, follow up with employees for clarification or missing documentation, route reports for managerial approval, and record approved expense reimbursements in QuickBooks Online.

Accounts Receivable and Billing

• Accounts Receivable and Invoicing: Issue customer invoices, follow up on billing inquiries, and assist with tracking receivables.

Reporting & Analysis

• Sales Data Aggregation & Reporting: Compile and summarize recurring sales and revenue data to support internal reporting and analysis.

General Operations and Support

• Backup & Cross-Functional Support: Serve as a reliable backup for critical daily operational tasks (such as invoice generation and routine reporting) during the Senior Accounting Manager’s absence.
• General Accounting Support: Assist with routine accounting administrative duties and digital filing (PDFs, receipts, approvals).

Others & Miscellaneous

• Perform special projects and other miscellaneous duties that are assigned by upper management.
• Travel on business or work beyond normal work hours when necessary.
• Other duties as assigned.
• Contribute to a positive and professional team environment by being flexible, cooperative, supportive of staff, and receptive to constructive feedback. Continuously improve skills and workflows, maintain professional networks, stay updated on industry knowledge, and provide accurate estimates of tasks and timelines to support efficient project planning.

[Working Hours / Working style]

8 hours a day

Hybrid Working Style

[Working Location]

Redondo Beach, CA

[Salary / Benefit]

$47K-65K

[Holidays]

Saturdays, Sundays, and Major National Holidays

[Qualifications]

Language Skills

• Read, analyze, and interpret general business periodicals, professional journals, and/or government regulations in English and Japanese.
• Write reports, business correspondence, and procedure manuals in English and Japanese.
• Effectively present information and respond to questions from groups of managers, staff, clients, customers, and the general public in English and Japanese.

Mathematical Skills

• Calculate figures and amounts such as discounts, interests, commissions, proportions, percentages, and volumes.

Reasoning Abilities

• Ability to apply common understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to analyze information and solve problems on a complex level in various situations.

Other Required Skills

• Must be tactful, mature, and flexible.
• Must have the ability to review, assess, and understand technical documents, drawings, and other documents with no advance exposure and then engage in discussions internally and with vendors.
• Must have the ability to analyze and utilize legal/financial documents (contracts, purchase orders, etc.).
• Must be able to use a computer and applications such as Zoom, Slack, Microsoft Windows, Outlook, Word, Excel, and PowerPoint.