Accounting Associate

Nordés ancín; New York (NY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Salary 50k-70k per year

15% bonus based on profit goals

401K with 2% match

Job summary

Nordes US Corporation seeks an Accounting Associate to maintain bookkeeping, client invoicing, and vendor payments, working with the CEO and CPA to support daily financial operations.

The candidate should have 2+ years in AR/AP or bookkeeping, be proficient in QuickBooks, Excel, and Outlook, and possess strong attention to detail. US work authorization is required; bilingual Spanish is a plus.

Qualifications

• Previous experience in accounts receivable/payable or bookkeeping is a must, 2+ years preferred.
• Proficient in QuickBooks (Required).
• Proficient in Microsoft Excel and Outlook.

Responsibilities

• Review travel costs and ensure accuracy and policy compliance.
• Manage client invoicing and track receivables.
• Process vendor payments and manage cash flow projections.

Skills

Attention to detail

Time management

Client communication

Education

Bachelor's degree in Accounting/Finance

Tools

QuickBooks

Microsoft Excel

Microsoft Outlook

Job description

Nordes US Corporation is a dynamic construction management and maintenance company, part of a Spanish holding group founded in 1997. We specialize in HVAC maintenance, small refurbishments, across the United States.

As Accounting Associate, you will keep the company's bookkeeping, client invoicing and vendor payment cycle accurate and on schedule, working closely with the CEO and the company's CPA to support Nordes US's day-to-day financial operations.

General Accountabilities

• Reviewing travel costs submitted by employees for accuracy and compliance with company policy.
  • Verify that travel costs are correctly entered and coded in QuickBooks (QB).
  • Follow up with employees on missing or incomplete receipts and documentation.
• Managing client invoicing for travel and other reimbursable project costs.
  • Issue invoices to clients for travel and other costs incurred on their projects.
  • Upload invoices into the client's portal on behalf of Supervision and other departments.
  • Track submitted invoices with the client through to payment, maintaining an up-to-date accounts receivable log.
• Managing cash flow and vendor payments.
  • Update the company's cash flow projection every two (2) weeks.
  • Prepare and order payments to vendors in line with approved payment terms.
  • Verify that all payments made have a corresponding invoice or receipt recorded in QuickBooks.
• Supporting compliance and external reporting.
  • Attend requests from the company's CPA to update or provide information for Federal or State departments.
  • Maintain organized, audit-ready financial records in support of tax filings and external reviews.
• Coordinating with Supervision, Maintenance and Estimating teams to ensure all client-billable costs are captured and invoiced.
• Perform other similar tasks that may arise during work.
• If interest shown, role can evolve more into broader accounting or controller-track responsibilities.

Qualifications:

• Previous experience in accounts receivable/payable or bookkeeping is a must, 2+ years preferred.
• Proficient in QuickBooks (Required).
• Proficient in Microsoft Excel and Outlook.
• Background in construction, retail maintenance or real estate industries preferred.
• Degree in Accounting, Finance or related fiel preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple client accounts and deadlines simultaneously.
• Comfortable communicating directly with clients and with the company's CPA/tax advisors.
• Have the right to work in the US.
• Proficiency in English (Required) and Spanish is a plus.

Additional Information

• Schedule: Monday to Thursday, 9 am to 6pm / 8 am to 5pm. 1h lunch.
• Salary $50,000 - 70,000 per year. 15% bonus based on company profit goals.
• 401K with 2% match Optional.

#Nordés ancín