Accounting Associate

OnMed; City of White Plains (NY); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Unlimited PTO

Paid holidays

Job summary

OnMed is seeking an Accounting Associate to own day-to-day accounts payable, accounts receivable, expense reimbursement, and corporate credit card processing. You will work with leadership to improve processes and support month-end close as you grow your skills.

This role offers a clear growth path, competitive salary with a base range of $65,000 to $70,000 yearly, and a benefits package including unlimited PTO and paid holidays. Join a purpose-driven team empowering healthcare access.

Qualifications

• Strong working knowledge of AP/AR processes and general accounting principles.
• Bachelor's degree in Accounting, Finance, or related field.
• 1–3 years of experience in AP/AR or general accounting.

Responsibilities

• Process vendor invoices end-to-end — coding, approval routing, and timely payment.
• Manage accounts receivable: generate and send invoices, apply payments, and follow up on outstanding balances.
• Review employee expense reports for accuracy, policy compliance, and supporting documentation; post approved expenses to the general ledger and process timely reimbursement.
• Administer the corporate credit card program - card issuance, spending limits, and cardholder support - and reconcile monthly card statements to the general ledger
• Assist with the implementation of a corporate travel booking tool, including set up, policy configuration, and user onboarding, and serve as ongoing administrator for user access, policy compliance, and integration with expense report
• Reconcile AP and AR sub-ledgers to the general ledger on a recurring basis
• Investigate and resolve invoice discrepancies, payment issues, and vendor or customer inquiries
• Maintain audit-ready documentation for all AP/AR transactions
• Identify breakdowns in existing systems or workflows and independently recommend process improvements to leadership
• Support month-end close activities — journal entries, accruals, and account reconciliations
• Partner with VP Finance and Controller on ad hoc reporting and analysis requests
• Perform other related role's responsibilities as assigned

Skills

AP/AR knowledge

Detail-oriented

Excel skills

Communication

Education

Bachelor's degree in Accounting

Tools

Bill.com

QuickBooks

NetSuite

Job description

At OnMed our purpose is simple but powerful...to bring access to healthcare to everyone, everywhere. Our path to everywhere has already begun, with our innovative CareStation, a small but mighty, Clinic-in-a-Box, bringing #healthcareaccess anywhere with an outlet to plug it in. Poised to become a key component in America's public health infrastructure, the OnMed CareStation is the only tech-enabled, AI-powered, human-delivered, hybrid care solution that combines the comprehensive experience, trust and outcomes of a clinic,with the rapid scalability of virtual care.

At OnMed, every role, every day, is directly impacting the communities we serve. You'll join a high-performing purpose-driven team, innovating to break down the barriers that keep people from the care they need.

This is not just a job...it's a movement to bring access to healthcare where and when people need it most. It's healthcare that shows up.

Who You Are

You're a detail-driven problem solver who treats accounts payable and receivable as the foundation of a well-run finance function, not busy work to get through. You take full ownership of every invoice, payment, and reconciliation that crosses your desk, and when a system or process doesn't work, you don't wait to be told to fix it — you dig in, find the root cause, and bring forward a better way of doing it.

You're early in your accounting career and looking for a role that builds real fundamentals, not just AP/AR processing. As you grow here, your scope expands into month-end close support and broader accounting operations — this is a launchpad, not a landing spot.

The Role

The Accounting Associate owns day-to-day accounts payable, accounts receivable, expense reimbursement, and corporate credit cardprocessing for OnMed, with a defined growth path into month-end close support and broader accounting responsibilities as skills develop. This role requires someone who can independently troubleshoot system and process issues — and bring forward recommendations to improve how the team works, rather than just flagging problems.

Key Responsibilities

• Process vendor invoices end-to-end — coding, approval routing, and timely payment
• Manage accounts receivable: generate and send invoices, apply payments, and follow up on outstanding balances
• Review employee expense reports for accuracy, policy compliance, and supporting documentation; post approved expenses to the general ledger and process timely reimbursement
• Administer the corporate credit card program - card issuance, spending limits, and cardholder support - and reconcile monthly card statements to the general ledger
• Assist with the implementation of a corporate travel booking tool, including set up, policy configuration, and user onboarding, and sever as ongoing administrator for user access, policy compliance, and integration with expense report
• Reconcile AP and AR sub-ledgers to the general ledger on a recurring basis
• Investigate and resolve invoice discrepancies, payment issues, and vendor or customer inquiries
• Maintain accurate, audit-ready documentation for all AP/AR transactions
• Identify breakdowns in existing systems or workflows and independently recommend process improvements to leadership
• Support month-end close activities — journal entries, accruals, and account reconciliations — with scope expanding as proficiency grows
• Partner with the VP, Finance and Controller on ad hoc reporting and analysis requests
• Perform other related role's responsibilities as assigned
  

Who We Are and Why Join Us

At OnMed our purpose is simple but powerful...to bring access to healthcare to everyone, everywhere. Our path to everywhere has already begun, with our innovative CareStation, a small but mighty, Clinic-in-a-Box, bringing #healthcareaccess anywhere with an outlet to plug it in. Poised to become a key component in America's public health infrastructure, the OnMed CareStation is the only tech-enabled, AI-powered, human-delivered, hybrid care solution that combines the comprehensive experience, trust and outcomes of a clinic,with the rapid scalability of virtual care.

At OnMed, every role, every day, is directly impacting the communities we serve. You'll join a high-performing purpose-driven team, innovating to break down the barriers that keep people from the care they need.

This is not just a job...it's a movement to bring access to healthcare where and when people need it most. It's healthcare that shows up.

Who You Are

You're a detail-driven problem solver who treats accounts payable and receivable as the foundation of a well-run finance function, not busy work to get through. You take full ownership of every invoice, payment, and reconciliation that crosses your desk, and when a system or process doesn't work, you don't wait to be told to fix it — you dig in, find the root cause, and bring forward a better way of doing it.

You're early in your accounting career and looking for a role that builds real fundamentals, not just AP/AR processing. As you grow here, your scope expands into month-end close support and broader accounting operations — this is a launchpad, not a landing spot.

The Role

The Accounting Associate owns day-to-day accounts payable, accounts receivable, expense reimbursement, and corporate credit cardprocessing for OnMed, with a defined growth path into month-end close support and broader accounting responsibilities as skills develop. This role requires someone who can independently troubleshoot system and process issues — and bring forward recommendations to improve how the team works, rather than just flagging problems.

Key Responsibilities

• Process vendor invoices end-to-end — coding, approval routing, and timely payment
• Manage accounts receivable: generate and send invoices, apply payments, and follow up on outstanding balances
• Review employee expense reports for accuracy, policy compliance, and supporting documentation; post approved expenses to the general ledger and process timely reimbursement
• Administer the corporate credit card program - card issuance, spending limits, and cardholder support - and reconcile monthly card statements to the general ledger
• Assist with the implementation of a corporate travel booking tool, including set up, policy configuration, and user onboarding, and sever as ongoing administrator for user access, policy compliance, and integration with expense report
• Reconcile AP and AR sub-ledgers to the general ledger on a recurring basis
• Investigate and resolve invoice discrepancies, payment issues, and vendor or customer inquiries
• Maintain accurate, audit-ready documentation for all AP/AR transactions
• Identify breakdowns in existing systems or workflows and independently recommend process improvements to leadership
• Support month-end close activities — journal entries, accruals, and account reconciliations — with scope expanding as proficiency grows
• Partner with the VP, Finance and Controller on ad hoc reporting and analysis requests
• Perform other related role's responsibilities as assigned
  

Requirements

Knowledge, Skills and Abilities

• Strong working knowledge of AP/AR processes and general accounting principles
• Ability to independently identify the root cause of a system or process issue and propose a practical fix — not just elevate the problem
• High attention to detail and comfort reconciling data across multiple sources
• Clear written and verbal communication, including with vendors, customers, and internal stakeholders
• Ability to manage competing deadlines, particularly around monthly close
• A continuous improvement mindset and willingness to question how things have always been done
• Proficiency with accounting/ERP software (e.g., Bill.com, QuickBooks, NetSuite) and advanced Excel skills, a plus
• Experience in a healthcare or other regulated industry, a plus

Education and Experience

• Bachelor's degree in Accounting, Finance, or a related field required (or equivalent experience)
• 1-3 years of experience in accounts payable, accounts receivable, or general accounting required
• Experience supporting month-end close activities, a plus

Reporting Structure

This role reports to the VP, Finance and Controller.

Benefits

Additional Information

OnMed provides a competitive salary and benefits package, including unlimited PTO and paid holidays.

The base salary for this role is $65,000 - $70,000 commensurate with the candidate's experience.

OnMed is a proud equal opportunity employer. All qualified applicants will be considered without regard to race, color, creed, religion, gender, sexual orientation, national origin, genetic information, disability, age, marital status, veteran status, or any other category protected by law.