Accounting Associate

Prospect House; Cincinnati (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Prospect House Inc. in Cincinnati, OH, is seeking an Accounting professional to handle daily bookkeeping and medical billing tasks.

The role demands strong analytical and communication skills and the ability to prepare timely applications and document processing while coordinating with the team, clients, and external personnel. You will maintain client ledgers, report fee transactions, manage payments, and assist with year-end accounting audits.

Qualifications

• College degree Business/Accounting.
• Computer skills including QuickBooks or similar, Microsoft Office, and Adobe Acrobat.
• 3–5 years of business experience.

Responsibilities

• Review client’s situation, discuss options, sign fee agreements and prepare client database system setup.
• Record and report accurate client program fee transactions.
• Maintain ledgers and follow-up with residents to keep fees current.
• Discuss outstanding balances with staff and resolution based on observation.
• Determine eligibility and maximum benefits and prepare documentation for medical and food assistance.
• Complete applications and follow-up with caseworker and/or client to expedite approval.
• Draw down client benefit funds.
• Ensure timely vendor accounts payable payment authorizations.
• Prepare checks, process online bank ACH and/or vendor website payments.
• Review client check requests and post invoices.
• Write up receipts for all transactions and process bank deposits.
• Ensure receipts are provided for all credit card transactions.
• Precisely post all transactions to appropriate accounting codes.
• Maintain record of client medical billing claims.
• Organize and provide all documentation for year-end accounting audit.
• Other duties as assigned.

Skills

Analytical skills

Communication skills

Problem solving

Education

College degree Business/Accounting

Tools

QuickBooks

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Adobe Acrobat

Electronic Health Records (EHR)

Job description

Since 1970, Prospect House has been a modest campus where suffering ends and healing begins. Providing a safe, therapeutic, and personally challenging environment, we facilitate recovery from the debilitating effects of substance use disorder, for up to 160 men each year. Our mission is transformation: to provide high quality drug and alcohol treatment in a long-term residential setting to men who are without the money, insurance, or other resources needed to enter hospital-based programs; and providing recovery services for family members impacted by these disorders.

Position Summary:

Organization Description:

Since 1970, Prospect House has been a modest campus where suffering ends and healing begins. Providing a safe, therapeutic, and personally challenging environment, we facilitate recovery from the debilitating effects of substance use disorder, for up to 160 men each year. Our mission is transformation: to provide high quality drug and alcohol treatment in a long-term residential setting to men who are without the money, insurance, or other resources needed to enter hospital-based programs; and providing recovery services for family members impacted by these disorders.

Position Summary:

Prospect House Inc., Accounting department is seeking someone to handle daily tasks which includes bookkeeping and medical billing responsibilities. Strong analytical and communication skills with the ability to propose resolutions. Astute with the preparation of time sensitive applications and document processing. Keen professional, observer with the ability to resolve discussions amicably through direct interactions with the team, clients, and external personnel.

Essential Functions:

• Review client’s situation, discuss options, sign fee agreements and prepare client database system setup.
• Record and report accurate client program fee transactions.
• Maintain ledgers and follow-up with residents to keep fees current.
• Discuss outstanding balances with staff and resolution based on observation.
• Determine eligibility and maximum benefits and prepare documentation for medical and food assistance.
• Complete applications and follow-up with caseworker and/or client to expedite approval.
• Draw down client benefit funds.
• Ensure timely vendor accounts payable payment authorizations.
• Prepare checks, process online bank account ACH and/or vendor website online payments.
• Review client check request and post invoices.
• Write up receipts for all transactions and process bank deposits.
• Ensure receipts are provided for all credit card transactions.
• Precisely post all transactions to appropriate accounting codes.
• Maintain record of client medical billing claims.
• Organize and provide all documentation for year-end accounting audit.
• Other duties as assigned.

Experience/Education:

• College degree Business/Accounting
• Computer skills: Knowledge with QuickBooks or similar database platform, Microsoft Office Word, Excel, PowerPoint, Outlook, Adobe Acrobat and Electronic Health Records (EHR) a plus.
• 3 to 5 years of business experience