Accounting Associate

Maine Tasting Center; Camden (ME); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Disability insurance

Life insurance

401(k)

Wellness benefit

Outdoor industry perks

Employee Assistance Plan

Paid time off: 14 PTO days + 13 paid U

Job summary

Hurricane Island Outward Bound is seeking an Accounting Associate to support financial operations, payroll, and HR administration in a hybrid Camden, Maine office. The role requires strong organizational skills, attention to detail, and experience with multiple accounting platforms.

Preferred candidates have at least four years in accounting or payroll, familiarity with Salesforce, and the ability to manage onboarding/offboarding for seasonal staff.

Qualifications

• Minimum of four years of accounting, payroll, or benefits administration experience.
• Bachelor's degree preferred.
• Experience using Salesforce.
• Experience with QBO or Accounting Seed is a plus.

Responsibilities

• Process full payroll cycle, verify timesheets, manage distribution and quarterly tax reporting reconciliations.
• Administer onboarding/offboarding for seasonal staff across internal systems.
• Oversee accounts payable and vendor payment processing with correct coding.
• Maintain payroll and HR records with strict confidentiality and accuracy.

Skills

Paylocity

Salesforce

Excel

Spanish (bonus)

Education

Bachelor's degree (preferred)

Tools

QBO

Accounting Seed

Salesforce

Job description

Hurricane Island Outward Bound is seeking a detail-oriented and organized Accounting Associate to support our financial operations and help ensure things run smoothly behind the scenes. If you enjoy working with numbers, managing processes, and contributing to a mission-driven organization, we'd love to hear from you.

The Accounting Associate will support our daily financial operations, manage the end-to-end payroll cycle, and assist with essential human resources administration. This position manages key transactional workflows spanning accounts payable, cash management, and staff onboarding/offboarding logistics.

Operating in a hybrid capacity out of our Camden, Maine office, the ideal candidate brings at least four years of accounting experience and is a highly organized professional comfortable working across integrated software platforms to ensure internal compliance and clean financial data.

KEY RESPONSIBILITIES

Payroll Administration & Human Resources Support

• Expense & Compliance Tracking: Monitor organizational credit card expenses, verify adherence to internal spending policies, and maintain comprehensive itemized backup documentation.

• Payroll Operations: Execute full-cycle payroll preparation, review timesheets for accuracy, manage distribution, and handle quarterly tax reporting reconciliations.
• Employee Lifecycle Management: Manage the administrative onboarding and offboarding processes for a high volume of seasonal staff, ensuring accurate setup, adjustments, and closeouts in our internal systems.
• Benefits & Compliance: Administer staff benefits programs for full-time employees, maintain secure personnel records, and review compliance and change reports to verify data integrity.
• Act as the main point of contact for employees with payroll and benefit inquiries.

Accounts Payable

• Accounts Payable & Disbursements: Oversee bill processing and payment execution, ensure correct expense coding, and maintain vendor profiles.
• Expense & Compliance Tracking: Monitor organizational credit card expenses, verify adherence to internal spending policies, and maintain comprehensive itemized backup documentation.

KNOWLEDGE AND SKILLS

• Software Knowledge: High familiarity or direct experience with Paylocity for payroll and HR management, familiarity with QBO, Accounting Seed, or other accounting software, and proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• CRM & Database Knowledge: Experience navigating and generating data reports from Salesforce.
• Language Skills: Spanish fluency is a strong plus to support international operational workflows and communications.
• Core Competencies: Excellent organizational skills, exceptional attention to detail and accuracy, strict attention to confidentiality, strong cross-departmental communication skills, and the ability to manage multiple priorities while working independently and collaboratively.

EDUCATION AND WORK EXPERIENCE

• Minimum of four (4) years of professional experience in accounting, bookkeeping, payroll, or benefits administration.
• Bachelor's degree preferred.
• Experience using Salesforce.
• Experience using QBO, Accounting Seed, or other accounting software a plus.

Located primarily in our Camden, Maine office (with some hybrid flexibility), this is a full-time position of 40 hours/week with excellent benefits. Salary range is $60,000-$65,000 annually; placement within the range will be based on experience, skills, and relevant qualifications. Benefits include health, dental, short- and long-term disability, life insurance, 401(k), wellness benefit, and outdoor industry perks. Position is also eligible for HIOBS' Employee Assistance plan, including complimentary mental health counseling. Paid time off includes 14 days of PTO and 13 paid holidays annually.

A copy of the full job description can also be found on our website at: https://www.outwardbound.org/hiobs/connect/careers/current-openings/

HIOBS is an equal opportunity employer and works to include diversity amongst its staff. HIOBS prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants, without regard to sex, gender identity, race, color, religion, national origin, ancestry, age, marital status, mental or physical ability, sexual orientation, genetic information, veteran status, or any other classification protected by federal, state, or local law. Equal Employment Opportunity applies to all personnel practices, including (but not limited to) recruitment, hiring, training, promotion, termination, leaves of absence, compensation, discipline, evaluation, benefits, transfers, educational assistance, and social and recreational activities.