Accounting Assistant - SCI Dallas

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 37,000 - 46,000; Full time

Job summary

The Commonwealth of Pennsylvania's Department of Corrections seeks an Accounting Assistant who thrives in organized, steady work and supports essential financial processes within the agency.

You will manage payments, verify financial details, and maintain accurate documentation, contributing to reliable accounts and smooth payment cycles across the department.

Qualifications

• Two years of bookkeeping or clerical accounting experience, or an Associate Degree in accounting or business administration.
• Educational requirements can be met within 3 months of graduating with a qualifying degree.
• Must meet CJIS background requirements.

Responsibilities

• Review purchase orders and contracts for correct coding, quantities, and funding.
• Enter payments, reconcile statements, scan documents, and release corrected invoices for payment.
• Review monthly purchase orders to verify delinquent payments, print reports, and process utility bills and inmate payroll entries.
• Maintain clear filing systems for accounts payable records and resolve vendor invoice issues.
• Handle deposits, reconciliations, and miscellaneous entries involving multiple internal accounts.

Skills

Bookkeeping experience

Attention to detail

Education

Associate degree in accounting or business administration

Job description

The Department of Corrections is seeking an Accounting Assistant who enjoys organized work and steady responsibilities. In this role, you will help manage payments, verify important financial details, and keep clear documentation. This position offers meaningful work that strengthens reliable financial processes across the agency.

This position supports daily financial tasks that help maintain accurate accounts and smooth payment processes throughout the agency.

As an Accounting Assistant, you will perform the following duties:

• Purchase Order Review: Review purchase orders and contracts for correct coding, quantities, and funding while coordinating needed changes with purchasing staff
• Invoice Processing: Enter payments, reconcile statements, scan documents, research blocked invoices, and release corrected invoices for payment
• Account Management: Review all purchase orders monthly to verify delinquent payments/reimbursements , print required reports, and process monthly utility bills and inmate payroll entries
• Document Organization: Maintain clear filing systems for accounts payable records and resolve issues with vendors when invoices present problems
• Financial Transactions: Handle various accounting tasks such as deposits, reconciliations, and miscellaneous entries involving multiple internal accounts

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment - 37.5 hours
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $41,506 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience performing bookkeeping or clerical accounting work; or
• An Associate Degree in accounting or business administration including or supplemented by six credits of accounting.
• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.

Additional Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.