Accounting Assistant SCI Dallas

Commonwealth-of-Pennsylvania; Huntsville (PA); On-site; USD 37,000 - 46,000; Full time

Job summary

The Department of Corrections within the Commonwealth of Pennsylvania is seeking an Accounting Assistant who enjoys organized work and steady responsibilities. You will help manage payments, verify financial details, and maintain clear documentation to strengthen reliable financial processes across the agency.

This role supports daily financial tasks to keep accounts accurate and ensure smooth payment processes throughout the agency.

Qualifications

• Two years of experience performing bookkeeping or clerical accounting work.
• Associate degree in accounting or business administration including six accounting credits.
• Applicants will be considered to meet educational requirements when within 3 months of graduating with a qualifying degree.

Responsibilities

• Purchase Order Review: Review purchase orders and contracts for correct coding, quantities, and funding.
• Invoice Processing: Enter payments, reconcile statements, scan documents, research blocked invoices, and release corrected invoices for payment.
• Account Management: Review all purchase orders monthly to verify delinquent payments/reimbursements, print reports, and process monthly utility bills and inmate payroll entries.
• Document Organization: Maintain clear filing systems for accounts payable records and resolve vendor invoice issues.
• Financial Transactions: Handle deposits, reconciliations, and miscellaneous entries involving multiple internal accounts.

Skills

Bookkeeping

Clerical accounting

Education

Associate degree / accounting credits

Job description

The Department of Corrections is seeking an Accounting Assistant who enjoys organized work and steady responsibilities. In this role, you will help manage payments, verify important financial details, and keep clear documentation. This position offers meaningful work that strengthens reliable financial processes across the agency.

This position supports daily financial tasks that help maintain accurate accounts and smooth payment processes throughout the agency.

As an Accounting Assistant, you will perform the following duties:

• Purchase Order Review: Review purchase orders and contracts for correct coding, quantities, and funding while coordinating needed changes with purchasing staff
• Invoice Processing: Enter payments, reconcile statements, scan documents, research blocked invoices, and release corrected invoices for payment
• Account Management: Review all purchase orders monthly to verify delinquent payments/reimbursements , print required reports, and process monthly utility bills and inmate payroll entries
• Document Organization: Maintain clear filing systems for accounts payable records and resolve issues with vendors when invoices present problems
• Financial Transactions: Handle various accounting tasks such as deposits, reconciliations, and miscellaneous entries involving multiple internal accounts

Work Schedule and Additional Information:

• Full-time employment - 37.5 hours
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $41,506 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience performing bookkeeping or clerical accounting work; or
• An Associate Degree in accounting or business administration including or supplemented by six credits of accounting.
• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.

Additional Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.