Accounting Assistant - Part Time

Coexcell Inc; Maumee (OH); On-site; USD 21,000 - 30,000; Part time

Job summary

Coexcell Inc. in Maumee, Ohio is seeking a Part-Time Accounting Assistant to support accounting and administrative tasks. You will handle customer invoicing, AR, and general office duties with a flexible 20-hour schedule.

The role involves processing invoices, payroll support, data entry, and basic HR tasks using QT9, while maintaining accuracy and confidentiality in a team-driven environment.

Qualifications

• Strong attention to detail and accuracy required.
• Excellent organizational and time-management skills required.
• Proficient data entry and recordkeeping abilities.
• Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Ability to handle confidential information appropriately.

Responsibilities

• Prepare customer invoices and credits as needed.
• Three-way match AP paperwork: receipts, POs, vendors; investigate discrepancies.
• Enter accounts payable invoices into accounting software.
• Track hours for hourly employees and report to staffing agencies.
• Process weekly hourly payroll; monitor wage/benefit deductions.
• Issue time cards and assist in vacation/absence tracking.
• General Ledger data entry for Controller as needed.
• Assist in Human Resources tasks as needed.
• Enter new hires/terminations/training data into QT9.
• Prepare spreadsheets and analyses for management.
• General filing, faxing, scanning and other office duties.
• Answer phones and direct calls/visitors as needed.
• Cross-train as backup for Materials/QA Managers.
• Monitor and order office supplies.

Skills

Attention to detail

Time management

Data entry

Communication

Multi-tasking

Education

High School Diploma or GED

Associate degree preferred

Tools

Microsoft Office

Job description

Coexcell is the leader in the large container high purity blow molding industry. We are seeking mature, responsible, customer-oriented individuals that share the values of our company that is built around teamwork, honest communication and producing desirable results for our Maumee, Ohio manufacturing facility.

Seeking a Part-Time Accounting Assistant to provide support for our accounting and administrative functions. This position will play an important role in the customer billing and accounts receivable process while also assisting with general accounting and office responsibilities.

The Accounting Assistant will work approximately 20 hours per week, Monday through Friday, with a flexible schedule . This is an excellent opportunity for an organized and detail-oriented individual seeking a part-time position with a consistent weekday schedule.

Essential Duties and Responsibilities:

• Prepare customer invoices and or credits as needed.
• Three-way match of accounts payable paperwork receivers, purchase orders and vendor invoices. Investigate any discrepancies with appropriate parties.
• Enter accounts payable invoices into accounting software.
• Track hours for hourly employees. Report hours to staffing agencies.
• Process weekly hourly payroll. Track periodic sign on/referral bonuses as applicable. Monitor wage and/or benefit insurance deductions.
• Issue time cards as needed.
• Assist in vacation and absence/tardiness tracking of employees.
• General Ledger data entry for Controller as needed.
• Assist in Human Resources as needed.
• Enter information on new hires, terminations, training, and other items as needed into QT9 software.
• Prepare spreadsheets and analysis as requested by the management team.
• General filing, organizing, faxing, scanning and other such office work.
• Answer phones and direct phone calls and visitors to the appropriate person.
• Assist/Cross train as backup for Materials Manager and QA Manager as needed.
• Monitor and order office supplies.
• Perform general office duties and related work as required.

Qualifications and Skills:

• High School Diploma or GED required (2-year Associate degree preferred)
• Previous experience in accounting, accounts receivable, billing, or bookkeeping preferred.
• Basic understanding of accounting and bookkeeping principles required.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong data entry and recordkeeping skills.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint .
• Strong written and verbal communication skills.
• Ability to handle confidential information appropriately.

#INDCXL

Qualifications

Behaviors

Required

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Dedicated

Devoted to a task or purpose with loyalty or integrity

Education

Required

High School or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.