Accounting Assistant III

University of Rochester; City of Rochester (NY); On-site; USD 28,000 - 39,000; Full time

Job summary

The University of Rochester is seeking an accounting professional to join the Finance Operations team at 514 Intercampus Dr, Rochester, NY. This full-time role handles bookkeeping, journal entries, and financial analyses within a high-volume environment.

You will apply GAAP, tax compliance, and internal policies while communicating results clearly to faculty, staff, and external customers. Strong Excel skills and teamwork are essential.

Qualifications

• High School diploma and 2 years of related work experience required.
• Associate's degree preferred.
• Or equivalent combination of education and experience.

Responsibilities

• Performs review of critical data. Applies GAAP, tax compliance, and University policies; communicates findings clearly.
• Provides prompt and courteous customer service to faculty, staff, students, and external customers.
• Assists manager in accounting procedures; initiates and leads projects; conducts quality control checks and reconciliations.
• Coordinates and prepares periodic financial reports for government bodies, University, and external customers.
• Provides coverage for team members and shares information across the department.
• Other duties as assigned.

Skills

Attention to detail

Customer service

Communication

Teamwork

Education

High School diploma

Associate's degree preferred

Equivalent combination of education and experience

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

514 Intercampus - Offices

Full time

R275019

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

514 Intercampus Dr, Rochester, New York, United States of America, 14627

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

100452 UF&S RC Operations

Work Shift:

UR - Day (United States of America)

Range:

UR URG 105 H

Compensation Range:

$20.34 - $28.51

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

Performs accounting and bookkeeping activities for a major college or division of the University. Maintains a variety of books of account. Performs related activities such as computation of breakdowns, audits, trouble-shooting, charting and graphing. Processes journal entries.

ESSENTIAL FUNCTIONS

• Performs review of critical data. Assists with due diligence and administrative-related activities. Applies generally accepted accounting principles, tax compliance regulations, and University policies and procedures to a variety of situations and effectively communicates the information in an easily understood manner. Establishes priorities appropriately. Monitors workflows and work queue diligently so any rejects or problems can be resolved in a timely manner.
• Provides prompt and courteous customer service to faculty, staff, students, and external customers. Works to ensure customers’ needs and expectations are addressed appropriately. Exercises sound judgment and creativity. Conveys accurate information in a friendly, helpful, and professional manner.
• Attempts to resolve problems before bringing them to supervisor or offers viable solutions. Assists manager in accounting procedures and takes initiative to understand full budget process. Initiates and/or leads projects and develops ideas. Performs quality control checks, verifying processes, including monitoring and reviewing daily reports, collecting missing information, and adjusting as appropriate. Tracks and maintains reconciliation for year-end reporting, identifying inconsistencies in data for explanation or correction. Extracts data from systems to identify non-compliant and other problematic transactions. Prioritizes investigation and follow up activities as appropriate, following University policies and risk assessment.
• Coordinates and prepares periodic financial reports for various government, University, and external customers.
• Provide coverage for other team members as needed. Shares information and offers assistance across department as appropriate. Identifies resources for further research and information.
• Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

• High School diploma and 2 years of related work experience required
• Associate's degree preferred
• Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to thrive in a high-volume work environment required
• Excellent communication and customer service skills required
• Superior organization skills required
• Experience with Microsoft Excel, Outlook and Word required

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals.

At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.