Accounting Assistant I #2222

Tri-Counties Regional Center

Santa Barbara (CA)

On-site

USD 35,000 - 39,000

Full time

9 days ago

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Benefits offered by this job

Health insurance

Paid time off

Dental insurance

Vision insurance

Life insurance

Retirement plan

Referral program

Flexible spending account

Employee assistance program

Employee Tuition reimbursement

Job summary

Tri-Counties Regional Center, located in Santa Barbara, is hiring an Accounting Assistant I with bilingual preferred to perform advanced accounting duties and ensure accurate POS billings across service types. The role includes internal controls, vendor support, and aiding in year-end audits.

The incumbent will process electronic bills, verify back-up, and run reports for pro-rated billings, while maintaining audit trails and supporting month-end close.

Qualifications

High school diploma or some college coursework in accounting, business, economics, math or finance.
At least 3 years accounts payable or related accounting experience; TCRC experience considered.
Proficient data entry, Word, Excel, email and computerized accounting systems.

Responsibilities

Process electronic bills daily and prepare/paper vendor invoices for payment.
Verify electronic bills online and distribute to accounting staff.
Run attendance reports for pro-rated bills and calculate payments per DDS methodology.
Reconcile invoices, assist vendors and service coordinators, support annual audit.
Process SSI/SSP invoices, generate daily invoices, and handle check revises.
Maintain audit trails and assist with POS mailings and month-end tasks.
Back up for printing/sorting invoices and respond to reconciliation issues.

Skills

Accounting principles

Problem solving

Bilingual English/Spanish

10-key by touch

Team player

Education

High School diploma or some college in accounting/related field

3 years accounts payable or general accounting

Tools

Excel

Word

Internet

Job description

We have a current opening on our team for an Accounting Assistant I bilingual preferred

Job Title

ACCOUNTING ASSISTANT I BILINGUAL PREFERRED

Job Summary

Performs advanced accounting duties. Ensures POS billings are accurately recorded for a variety of service types. Performs internal control functions using system data. Problem solves and provides technical assistance to vendors and staff. Performs work in accordance with generally accepted accounting principles and practices.

Department

Finance & Administration

Reports To

POS Accounts Payable Supervisor

Primary Functions

Process electronic bills on a daily Prepare and key paper vendor invoices for payment.
Access electronic bills directly on line to verify compliance with required back-up. Sort and distribute to accounting staff.
Run attendance reports for any pro-rated billings for residential facilities and calculate correct payment amount using DDS approved methodology.
Contact providers for any reconciliation/back-up issues in a timely
Reconcile invoices to edit & posting reports
Research & reconcile vendor Research IHSS reversals.
Provide assistance to vendors / service coordinators
Assist with yearly independent audit
Assists in all POS mailings
Match and file invoices after each check run
Process P&I payments monthly
Process death certificate payments, as needed.
Ensure proper audit trail is maintained.
Performs work in accordance with generally accepted accounting principles and practices, and with TCRC policies and procedures.
Month end processing
Requests for additional bills
Process Supplemental Security Income/State Supplementary Payment (SSI/SSP) invoices
Generate daily invoices
Reissue voided checks
Backup for printing and sorting invoices
Other duties as assigned.

Knowledge, Abilities, and Other Skills Required

Strong knowledge of accounting principles and procedures and ability to apply these in the work performed.
Ability to analyze situations accurately and adopt an effective course of Problem solving experience.
Successful and timely management of multiple projects and tasks concurrently.
Knowledge of monitoring and tracking methods and ability to apply these to work performed.
Excellent interpersonal and customer service Communicates with respect, openly, directly and effectively. Responds professionally.
Positive and responsive attitude
Excellent organizational and planning skills
Ability to work effectively with a variety of different people. Team player.
Thinks ahead, minimizing potential Proactive in identifying areas to improve.
Takes initiative to learn new procedures, computer systems and accounting processes
10-key by touch
Intermediate to advanced level knowledge of Excel, Word, e-mail, Internet and accounting
Prefer bilingual English/Spanish

Minimum Qualifications

High School diploma or Completion of some college level courses in accounting, business, economics, math or finance.
3 years accounts payable or other general accounting TCRC experience may be considered in lieu of this prerequisite.
Data entry, Word, Excel, email and computerized accounting experience.

Physical Requirements

Adequate manual dexterity and coordination for operation of an automobile, computer, and other standard office equipment is required for this position. The ability to sit at a workstation for long periods of time, the ability to read, write and comprehend large amounts of written material such as reports and regulations, use the telephone, and communicate via electronic mailare allrequired on a daily basis. The use of an automobile and the ability to drive is absolutely required on a daily basis. The ability to stand, sit or walk for moderate distances on uneven terrain is also required on a daily basis.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or control and reach with hands and arms. The employee frequently is required to stand, sit, walk, push, pull, kneel, stoop, bend, and squat. The employee must frequently lift and/or move up to10 lbs and infrequently up to20 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. Each of these physical tasks is an essential function of the position.

Job Information