Accounting Assistant I #2223

Tri-Counties Regional Center; Santa Barbara (CA); On-site; USD 35,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Dental insurance

Vision insurance

Life insurance

Retirement plan

Referral program

Flexible spending account

Employee assistance program

Employee Tuition reimbursement

Job summary

Tri-Counties Regional Center is seeking an Accounting Assistant I. This bilingual-allowed role processes electronic bills, maintains accurate accounting records, and supports the POS Accounts Payable function in the Finance & Administration department.

The successful candidate will handle daily billings, assist vendors, and participate in audits. A High School diploma with accounting coursework is required, and bilingual English/Spanish is preferred.

Qualifications

• High School diploma or completion of some college level courses in accounting, business, economics, math or finance.
• 3 years accounts payable or other general accounting experience; TCRC may consider this in lieu of prerequisites.
• Data entry, Word, Excel, email and computerized accounting experience.

Responsibilities

• Process electronic bills daily and prepare paper vendor invoices for payment.
• Verify compliance with required backup, sort and distribute to accounting staff.
• Run attendance reports for pro-rated billings and calculate payments using DDS methodology.

Skills

10-key by touch

Excel

Data entry

Team player

Education

High School diploma

Some college accounting coursework

Tools

Excel

Word

Email

Internet

Job description

**We have a current opening on our team for an Accounting Assistant I bilingual preferred**

Job Title

ACCOUNTING ASSISTANT I BILINGUAL PREFERRED

Job Information

Job Title: Accounting Assistant I Bilingual Preferred

Requisition #: 2223

Job Type: Full-time, Bargaining unit, Non-exempt

Location: Santa Barbara

Salary: $25.61 – $28.20 hourly (Depending upon experience/certification) $110 biweekly bilingual stipend if applicable

Benefits

• Health insurance
• Paid time off
• Dental insurance
• Vision insurance
• Life insurance
• Retirement plan
• Referral program
• Flexible spending account
• Employee assistance program
• Employee Tuition reimbursement

Job Summary

Performs advanced accounting duties. Ensures POS billings are accurately recorded for a variety of service types. Performs internal control functions using system data. Problem solves and provides technical assistance to vendors and staff. Performs work in accordance with generally accepted accounting principles and practices.

Department

Finance & Administration

Reports To

POS Accounts Payable Supervisor

Primary Functions

• Process electronic bills on a daily Prepare and key paper vendor invoices for payment.
• Access electronic bills directly on line to verify compliance with required back-up. Sort and distribute to accounting staff.
• Run attendance reports for any pro-rated billings for residential facilities and calculate correct payment amount using DDS approved methodology.
• Contact providers for any reconciliation/back-up issues in a timely
• Reconcile invoices to edit & posting reports
• Research & reconcile vendor Research IHSS reversals.
• Provide assistance to vendors / service coordinators
• Assist with yearly independent audit
• Assists in all POS mailings
• Match and file invoices after each check run
• Process P&I payments monthly
• Process death certificate payments, as needed.
• Ensure proper audit trail is maintained.
• Performs work in accordance with generally accepted accounting principles and practices, and with TCRC policies and procedures.
• Month end processing
• Requests for additional bills
• Process Supplemental Security Income/State Supplementary Payment (SSI/SSP) invoices
• Generate daily invoices
• Reissue voided checks
• Backup for printing and sorting invoices
• Other duties as assigned.

Knowledge, Abilities, and Other Skills Required

• Strong knowledge of accounting principles and procedures and ability to apply these in the work performed.
• Ability to analyze situations accurately and adopt an effective course of Problem solving experience.
• Successful and timely management of multiple projects and tasks concurrently.
• Knowledge of monitoring and tracking methods and ability to apply these to work performed.
• Excellent interpersonal and customer service Communicates with respect, openly, directly and effectively. Responds professionally.
• Positive and responsive attitude
• Excellent organizational and planning skills
• Ability to work effectively with a variety of different people. Team player.
• Thinks ahead, minimizing potential Proactive in identifying areas to improve.
• Takes initiative to learn new procedures, computer systems and accounting processes
• 10-key by touch
• Intermediate to advanced level knowledge of Excel, Word, e-mail, Internet and accounting
• Prefer bilingual English/Spanish

Minimum Qualifications

• High School diploma or Completion of some college level courses in accounting, business, economics, math or finance.
• 3 years accounts payable or other general accounting TCRC experience may be considered in lieu of this prerequisite.
• Data entry, Word, Excel, email and computerized accounting experience.

Physical Requirements

Adequate manual dexterity and coordination for operation of an automobile, computer, and other standard office equipment is required for this position. The ability to sit at a workstation for long periods of time, the ability to read, write and comprehend large amounts of written material such as reports and regulations, use the telephone, and communicate via electronic mailare allrequired on a daily basis. The use of an automobile and the ability to drive is absolutely required on a daily basis. The ability to stand, sit or walk for moderate distances on uneven terrain is also required on a daily basis.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or control and reach with hands and arms. The employee frequently is required to stand, sit, walk, push, pull, kneel, stoop, bend, and squat. The employee must frequently lift and/or move up to10 lbs and infrequently up to20 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. Each of these physical tasks is an essential function of the position.