Accounting Assistant II- Authorization Specialist #2214

Tri-Counties Regional Center; Santa Barbara (CA); On-site; USD 91,407,000 - 100,748,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Dental insurance

Vision insurance

Life insurance

Retirement plan

Referral program

Flexible spending account

Employee assistance program

Employee Tuition reimbursement

Job summary

Tri-Counties Regional Center seeks an Accounting Assistant II - Authorization Specialist to ensure authorizations are accurately set up for various service types and to support Service Coordinators, Managers, and Service Providers with issues. The role reports to the Accounting Manager in the Finance & Administration department.

Responsibilities include handling authorization questions, running monthly reports, and training staff on correct authorization practices, while maintaining data

Qualifications

• Strong knowledge of accounting principles and procedures.
• Intermediate to advanced skill level for Excel, Word, e-mail, Internet and accounting.
• Ability to analyze situations and solve problems.
• Experience with multiple projects and tasks.
• Excellent interpersonal and customer service skills.

Responsibilities

• Assist Service Coordinators, Managers and Service Providers with authorization questions and resolution of authorization issues.
• Assist Service Coordinators and Managers with authorizations.
• Assist Service Providers with accessing authorizations through the Service Provider Portal.
• Track and maintain authorization requests and follow up via email or ticketing system.
• Run queries and monthly reports related to authorizations and service data.
• Provide training on authorizations and related POS accounting topics.
• Participate in meetings to address authorization and accounting issues.

Skills

Accounting

Excel

Data entry

10-key by touch

Analytical thinking

Customer service

Multitasking

Communication

Problem solving

Teamwork

Education

Bachelor's degree in accounting/finance/economics/business

Associate degree or equivalent coursework

Tools

Service Provider Portal

Ticketing system

Job description

**We have a current opening on our team for an Accounting Assistant II- Authorization Specialist**

Job Title: Accounting Assistant II

Requisition #: 2214

Job Type: Full-time, Bargaining unit, Non-exempt

Location: Santa Barbara

Salary: $31.90-$35.16 hourly, Depending upon experience/certification

Benefits:

• Health insurance
• Paid time off
• Dental insurance
• Vision insurance
• Life insurance
• Retirement plan
• Referral program
• Flexible spending account
• Employee assistance program
• Employee Tuition reimbursement

Job Title: ACCOUNTING ASSISTANT I BILINGUAL PREFERRED

Job Summary: Performs advanced accounting duties. Ensures authorizations are accurately set up for a variety of service types. Problem solves and provides technical assistance to Service Coordinators, Managers and Service Providers. Performs work in accordance with generally accepted accounting principles and practices.

Department: Finance & Administration

Reports To: Accounting Manager

Primary Functions: (May perform all or some of these duties)

• Assist Service Coordinators, Managers and Service Providers with authorization questions and resolution of authorization issues.
• Assist Service Coordinators and Managers with authorizations
• Assist Service Providers with accessing authorizations through the Service Provider Portal and
• Track and maintain authorization help requests and follow up on status of these using email and/or a help-desk/ticketing program.
• Track and maintain data on authorization deferrals and other key data Utilize this data to provide authorization support and training as needed.
• Process authorization changes
• Process authorization cancellations
• Verify authorizations are set up correctly and communicate any issues with Service Coordinators and Managers.
• Provide training to Lead Service Coordinators and Services & Supports Managers on writing authorizations correctly, checking for existing authorizations, cancelling authorizations, as well as other POS accounting related topics, as needed.
• Run queries and monthly reports, including but not limited to duplicate authorizations, exceptions to service standards monitoring, open authorizations by team, authorizations ending in specified month, and other reports identified to assist the POS team and Services and Supports department in maintaining accurate data and a clean audit.
• Participate in various meetings to assist with authorization and accounting issues, including but not limited to RD Office Hours, POS Team Office Hours, Service Review Committee and/or Service Provider Forum.
• Keep supervisor and other appropriate TCRC staff informed of authorization issues.
• Work with POS Accounting staff on resolving authorization, invoice and payment issues as needed.
• Research and keep current on accounting standards, best practices, policies and procedures.
• Other duties as assigned

Knowledge, Abilities, and Other Skills Required:

• Strong knowledge of accounting principles and procedures and ability to apply these in the work
• Intermediate to advanced skill level for Excel, Word, e-mail, Internet and accounting
• Ability to provide technical assistance on the use of Excel and accounting
• Ability to analyze situations accurately and adopt an effective course of Problem solving experience.
• Successful and timely management of multiple projects and tasks
• Excellent interpersonal and customer service Communicates with respect, openly, directly and effectively. Responds professionally.
• Positive and responsive attitude.
• Excellent organizational and planning
• Ability to work effectively with a variety of different Team player.
• Thinks ahead, minimizing potential Proactive in identifying areas to improve.
• Takes initiative to learn new procedures and computer
• 10-key by touch
• Data entry

Minimum Qualifications:

• B.A. / B.S. degree in accounting, finance,, economics or business and three years of accounting or finance experience. OR
• A.A. degree or equivalent coursework or professional education in accounting, finance, economics or business and five years of increasingly responsible accounting or finance experience.

Other Requirements:

• A valid California Driver’s License, clean driving record and proof of automobile insurance are required.

Physical Requirements:

Adequate manual dexterity and coordination for operation of an automobile, computer, and other standard office equipment is required for this position. The ability to sit at a workstation for long periods of time, the ability to read, write and comprehend large amounts of written material such as reports and regulations, use the telephone, and communicate via electronic mailare allrequired on a daily basis. The use of an automobile and the ability to drive is absolutely required on a daily basis. The ability to stand, sit or walk for moderate distances on uneven terrain is also required on a daily basis.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or control and reach with hands and arms. The employee frequently is required to stand, sit, walk, push, pull, kneel, stoop, bend, and squat. The employee must frequently lift and/or move up to10 lbs and infrequently up to20 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. Each of these physical tasks is an essential function of the position.