Accounting Assistant

Orange County Public Schools; Orange (VA); On-site; USD 38,000 - 58,000; Full time

Job summary

Orange County Public Schools (Virginia) seeks an Accounting Assistant to provide essential support to the Finance Department. You will manage day-to-day transaction processing, asset tracking, and month-end reporting under the CFO's direction.

The role includes setting up GL codes, posting journals, reconciling accounts, processing deposits, and assisting school bookkeepers with cash management and audits. Strong Excel and ERP experience are highly preferred.

Qualifications

• Basic bookkeeping knowledge and data processing
• Ability to post accounts and perform quick calculations
• Proficiency with MS Office and Excel advanced features
• Experience with ERP systems preferred (Tyler Munis or Oracle)

Responsibilities

• Set up new General Ledger chart of accounts in the ERP system as directed by the CFO.
• Prepare, review, and post monthly general ledger journals, accruals, prepayments, and reclassifications.
• Perform reconciliations of general ledger accounts to subledgers for accuracy.
• Verify and record deposits (checks, cash, ACH) and conduct daily bank runs.
• Process and reconcile capital asset transactions, depreciation, and balance ledger accounts.
• Support School Bookkeepers with activity fund accounting and cash management.
• Ensure compliance with APA guidelines; update district manual and perform internal audit sampling.
• Review and distribute monthly bank statements; manage bank signature card updates.
• Prepare monthly School Board financial reports including budget vs actual analyses.
• Coordinate with Head Start to process monthly PMS claims; collaborate with Medicaid Coordinator for data entry in UMass system.
• Gather documentation and prepare PBC lists for external audits; assist CFO with tasks as needed.
• Provide cash data to County Treasury Management; cover Accounts Payable, Payroll and Budgeting as needed.

Skills

Bookkeeping knowledge

Data processing

Attention to detail

Microsoft Office proficiency

Education

High School diploma or equivalent

Tools

Excel (pivot tables, VLOOKUP/XLOOKUP)

ERP systems (Tyler Munis, Oracle)

Job description

Reports To: Chief Financial Officer (CFO)

The Accounting Assistant provides comprehensive administrative and operational support to the Finance Department, managing day-to-day transaction processing, school activity fund compliance, asset tracking, and essential month-end reporting under the direction of the CFO.

Responsibilities:

• Set up new General Ledger chart of account codes in the ERP system as directed by the CFO.
• Prepare, review, and post monthly general ledger journal entires, accruals, prepayments, and reclassifications.
• Perform general ledger account-to-subledger reconciliations to ensure completeness and accuracy.
• Verify, code and record check, cash, and ACH deposits (State EDIs, Cafeteria funds); conduct daily bank runs.
• Process and reconcile capital asset transactions, record depreciation, and balance ledger accounts.
• Support (9) School Bookkeepers with activity fund accounting, cash management, and reconciliation processes.
• Ensure adherence to Auditor of Public Accounts (APA) guidelines; periodically update the Orange County Public School manual and perform internal audit sampling/testing.
• Review and distribute monthly bank statements, enforce reconciliation deadlines, and manage annual bank signature card updates.
• Prepare monthly School Board financial reports, including budget-vs-actual analyses and operating expenditure summaries.
• Partner with Head Start management to process and record monthly claims in the Federal Payment Management System (PMS).
• Coordinate with the Medicaid Coordinator to gather data and populate the quarterly/annual UMass online system.
• Gather documentation, pull sample records, and manage Provided-by-Client (PBC) lists for external audits.
• Assist the CFO with various administrative and accounting tasks as needed.
• Provide cash transaction data to the County Treasury Management group upon request.
• Provide cross-functional coverage for Accounts Payable, Payroll and Budgeting functions.
• Other duties as assigned.

Qualifications:

• High School diploma or equivalent.
• Strong understanding of basic bookkeeping, accounting terminology, principles, and data processing systems.
• Ability to post accounts and perform calculations with speed and precision.
• Skilled in Microsoft Office; ability to operate standard office and computer equipment.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, building workpapers) highly preferred.
• Hands-on experienced with ERP systems preferred (i.e. Tyler Munis or Oracle platforms).
• Ability to build effective working relationships with associates and follow detailed instructions.
• Prior accounting experience or an equivalent combination of education and experience preferred.