Accounting Assistant/Billing and Accounts Receivable Specialist

Engineering/Remediation Resources Group, Inc.; Martinez (CA); On-site; USD 44,000 - 48,000; Full time

Benefits offered by this job

Competitive compensation

Hands-on training

Educational assistance

Career growth opportunities

Job summary

ERRG, located in Martinez, CA, is seeking an Accounting Assistant/Billing and Accounts Receivable Specialist to work in-office, reporting to the CFO and collaborating with project managers on the full billing lifecycle from award to closeout.

The role requires a Bachelor’s in accounting or finance or equivalent, 3+ years in contract-based invoicing, and ERP proficiency (JD Edwards and Oracle preferred). You will handle client invoices, payments, tax filings, and month-end activities.

Qualifications

• Bachelor's degree in accounting or finance or equivalent relevant experience.
• 3+ years of contract-based invoicing and accounts receivable; project accounting experience an asset.
• Proficiency in Microsoft Office, including Excel xlookup and pivot tables.
• Hands-on experience with a large ERP is required; an Oracle-based ERP, an asset.
• Experience supporting month-end close and financial audits.
• Exceptional attention to detail and the ability to maintain accuracy while managing multiple deadlines.
• Excellent organizational, analytical, communication and problem-solving skills, including the ability to read and interpret contracts for accounting and invoicing implications.

Responsibilities

• Prepare client invoices timely in accordance with lump sum, fixed fee and time and materials contracts.
• Set up and maintain projects in JD Edwards with contract details.
• Research billing discrepancies, process adjustments, and resolve invoicing issues.
• Record and apply client payments received by check, ACH or wire transfer.
• Follow up on overdue invoices with project managers.
• Prepare monthly gross receipts taxes for multiple jurisdictions and research GRT when moving into new jurisdictions.
• Adhere to internal controls and approval procedures; support audit requests and improve billing workflows.
• Assist with other billing, invoicing, and accounts receivable duties as required.
• Assist with general accounting items as time allows.

Skills

Attention to detail

Organizational skills

Analytical skills

Problem solving

Communication

Education

Bachelor's degree in accounting or finance or equivalent

Tools

JD Edwards

Oracle ERP

Excel (XLOOKUP & Pivot tables)

Job description

Why You’ll Love Working Here

At ERRG, we believe that each of our projects are significant and the most critical ingredient for success is our people. Our people provide the talent, experience, and passion that lies at the heart of every one of our projects. That is why we can provide the challenges and inspiration to help our people grow professionally and personally.

Why You’ll Love Working Here

At ERRG, we believe that each of our projects are significant and the most critical ingredient for success is our people. Our people provide the talent, experience, and passion that lies at the heart of every one of our projects. That is why we can provide the challenges and inspiration to help our people grow professionally and personally.

Some of the great benefits we offer for eligible roles, may include competitive compensation, hands‑on training, educational assistance, and opportunities for career growth and advancement.

About the Role

ERRG is looking for an Accounting Assistant/Billing and Accounts Receivable Specialist. This is an in‑office position reporting to the CFO while working closely with the senior billing specialist. This role will partner with our project managers to manage the full billing function from contract award to project closeout.

This is an in‑person position required to work in our Martinez, CA office

What You’ll Do

• Working closely with project managers, prepare client invoices timely in accordance with lump sum, fixed fee and time and materials contracts. Ensure invoice packages are accurate and include all necessary supporting documentation.
• Set up and maintain projects in JD Edwards referring to the contract for all key billing and invoicing details.
• Research billing discrepancies, process adjustments and resolve invoicing issues.
• Record and apply client payments received by check, ACH or wire transfer.
• Work with project managers to follow up on overdue invoices.
• Monthly preparation and reporting of multiple jurisdictions gross receipts taxes; research GRT requirements when moving into new jurisdictions.
• Adhere to all internal controls and approval procedures, support audit requests, and recommend improvements to billing and collection workflows.
• Other billing, invoicing, and accounts receivable duties, as required.
• Other opportunities for general accounting items, as time allows.

What You Bring

• Bachelor’s degree in accounting or finance or equivalent relevant experience.
• 3+ years of experience in contract-based invoicing and accounts receivable; project accounting experience an asset.
• Proficiency in Microsoft Office, including Excel xlookup and pivot tables.
• Hands‑on experience with a large ERP is required; an Oracle-based ERP, an asset.
• Experience supporting month‑end close and financial audits.
• Exceptional attention to detail and the ability to maintain accuracy while managing multiple deadlines.
• Excellent organizational, analytical, communication and problem‑solving skills, including the ability to read and interpret contracts for accounting and invoicing implications.

California Salary Range: $32 USD - $35 USD

Employment is contingent upon successful completion of a background check and drug screening.

ERRG is committed to providing a safe work environment and to fostering the health and well‑being of its employees. As part of the company's commitment to safeguard the wellbeing of its employees and to provide a safe environment for everyone, ERRG maintains a drug free workplace and complies with the Drug‑Free Workplace Act.

ERRG is proud to be an affirmative action / equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws.