Accounting Assistant / Account Receivable

Valence Surface Technologies; Lawrence (MA); On-site; USD 42,000 - 46,000; Full time

Job summary

Valence Surface Technologies in Lawrence, MA is seeking an Accounts Receivable Clerk to manage full-cycle invoicing, cash application, and reconciliation for both Lawrence locations.

You will perform collections to reduce DSO, resolve billing discrepancies, and support accounting with data entry and Oracle-based reporting. A high school diploma plus 2+ years in A/R is preferred; Oracle experience is a plus.

Qualifications

• 2+ years of experience in accounts receivable, billing, or collections preferred.
• High School Diploma or equivalent required; Associate's Degree preferred.
• Microsoft Office proficiency, including Excel; Oracle experience preferred.

Responsibilities

• Manage full-cycle accounts receivable including invoicing, cash application, and reconciliation.
• Perform collections follow-up on past-due accounts to reduce DSO.
• Prepare and process customer billing accurately across two Lawrence locations.
• Utilize Oracle to process transactions, generate reports, and maintain records.
• Research and resolve billing discrepancies and customer inquiries.
• Provide general administrative support to ensure smooth daily operations in Lawrence offices.

Skills

Accuracy

Active Listening

Analytical Skills

Communication (Oral)

Communication (Written)

Customer Oriented

Detail Oriented

Honesty / Integrity

Organized

Problem Solving

Reliability

Self-Motivated

Time Management

Education

High School Diploma or equivalent

Associate's Degree in Accounting/Finance/Business preferred

Tools

Microsoft Office

Excel

Oracle

Job description

• Manage the full-cycle accounts receivable process, including invoicing, cash application, and account reconciliation
• Perform collections follow-up on past-due accounts to minimize outstanding balances and reduce days sales outstanding (DSO)
• Prepare and process customer billing accurately and in a timely manner across both Lawrence locations
• Utilize Oracle to process transactions, generate reports, and maintain accurate customer account records
• Research and resolve billing discrepancies and customer account inquiries
• Answer, screen, and direct incoming phone calls in a professional manner
• Maintain organized electronic and physical filing systems to document financial and administrative records
• Perform accurate and timely data entry to support accounting and administrative functions
• Provide general administrative support to ensure the smooth day-to-day running of both Lawrence office locations
• Verify the accuracy of invoices and other accounting documents or records
• Performs other duties as assigned or required.

Essential Functions Statement(s)

• Manage the full-cycle accounts receivable process, including invoicing, cash application, and account reconciliation
• Perform collections follow-up on past-due accounts to minimize outstanding balances and reduce days sales outstanding (DSO)
• Prepare and process customer billing accurately and in a timely manner across both Lawrence locations
• Utilize Oracle to process transactions, generate reports, and maintain accurate customer account records
• Research and resolve billing discrepancies and customer account inquiries
• Answer, screen, and direct incoming phone calls in a professional manner
• Maintain organized electronic and physical filing systems to document financial and administrative records
• Perform accurate and timely data entry to support accounting and administrative functions
• Provide general administrative support to ensure the smooth day-to-day running of both Lawrence office locations
• Verify the accuracy of invoices and other accounting documents or records
• Performs other duties as assigned or required.

Position Qualifications

Competency Statement(s)

• Accuracy - Ability to perform work accurately and thoroughly.
• Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.
• Analytical Skills - Ability to use thinking and reasoning to solve a problem.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Customer Oriented - Ability to take care of the customers' needs while following company procedures.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
• Reliability - The trait of being dependable and trustworthy.

• Self-Motivated - Ability to be internally inspired to perform a task to the best of one's ability using his or her own drive or initiative.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

Education

SKILLS & ABILITIES

High School Diploma or equivalent required; Associate's Degree (two year college or technical school) in Accounting, Finance, or Business preferred

Experience

2+ years of experience in accounts receivable, billing, or collections preferred

Computer Skills

Microsoft Office required, including strong proficiency in Excel; Oracle experience preferred

Export Compliance Requirement

This position requires access to EAR or ITAR controlled technologies. Applicants are required to be eligible for employment under U.S. export control laws and must meet the requirement of being a “U.S. Persons”.

Full Time / 1st Shirt

Pay Rate $20.00-$22.00 per hour

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.