Accounting Assistant

Stafford County Public Schools; Stafford (VA); On-site; USD 35,000 - 48,000; Full time

Job summary

Stafford County Public Schools is seeking an Accounting Assistant to support the preparation and maintenance of fiscal records and related documents under the supervision of the Building Administrator.

Responsibilities include verifying time and leave reports, managing School Activity Fund accounts and department budgets, handling procurement and payments, posting deposits, and maintaining monthly payroll records. Strong computer skills with Excel and Google Drive are essential.

Qualifications

• High School Diploma or equivalent required.
• Two years of job-related accounting experience preferred.
• Knowledge of standard accounting principles and records management.

Responsibilities

• Verify time and leave reports and make corrections as needed.
• Assist with the management of School Activity Fund accounts and Department Operating Budget.
• Coordinate procurement and payment procedures.
• Review, post, and generate computer receipts for deposits and reconcile to daily deposit sheets.
• Prepare, process and maintain accurate employee payroll records monthly.

Skills

Accounting knowledge

Excel

Word

Attention to detail

Communication

Education

High School Diploma or equivalent

Tools

Microsoft Office

Google Drive/Sheets

Job description

Job Information

Job Title: Accounting Assistant Department: School Based Reports To: Building Administrator FLSA Status: Non Exempt Work Calendar: All 12 Month Staff Salary Scale: Clerical Salary Scale

Job Summary And Purpose

Reporting to the School Administrator, the Accounting Assistant will assist with the preparation and maintenance of fiscal records and related documents.

Work Objectives/Essential Functions

Management of Accounts

• Verify time and leave reports submitted and make corrections as needed.
• Assist with the management of School Activity Fund accounts and Department Operating Budget.
• Serve as school/department's financial expert and coordinate procurement and payment procedures.
• Review, post, and generate computer receipts for deposits from fund sponsors and reconcile to Summary of Daily Deposit Sheets.
• Prepare, process and maintain accurate employee payroll records monthly.

Create Reports

• Prepare Monthly Payroll Reports as needed.
• Prepare and reconcile year/fiscal end reports.

Education and Experience

Education Attainment (Required): High School Diploma or equivalent

Education Attainment (Preferred):

Relevant Experience (Required): Two (2) years of job related experience

Relevant Experience (Preferred): Training or professional experience related to accounting duties

Industry Licensure or Certifications (Required):

Industry Licensure or Certifications (Preferred):

Additional Knowledge, Skills, And Abilities

Knowledge

• Knowledge of standard accounting principles and bookkeeping terminology and methods
• Knowledge of standard office procedures, practices and equipment
• Knowledge of one or more computer applications related to accounting

Skills

• Operation of a variety of office and computer equipment.
• Operation of a variety of information and tracking systems.
• Use of Microsoft Office, especially Word, Excel, and PowerPoint
• Use of Google Drive, including Docs, Sheets, Slides, and Forms
• Meticulous attention to detail

Abilities

• Establish and maintain effective working relationships with others.
• Demonstrate excellent oral and written communication skills.
• Work cooperatively and positively with staff.
• Ability to work independently as well as in a team environment.
• Demonstrate effective time management and organizational skills.
• Demonstrate initiative and flexibility.
• Follow detailed procedures and perform mathematical computations with accuracy.
• Prepare and maintain electronically generated spreadsheets.
• Work on multiple projects while meeting all deadlines.
• Show sustained effort and enthusiasm in quality and quantity of work.

Core Expectations of All Stafford Schools Employees

• Engage in ongoing professional development relevant to position.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance and dress appropriate to position and duties.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with supervisor(s) and colleagues.
• Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.

Weight Demands Rarely Occasionally Frequently Lifting – 1–25 lbs X Lifting – 26–50 lbs X Lifting – 50+ lbs X Carrying – 1–25 lbs X Carrying – 26–50 lbs X Carrying – 50+ lbs X Pushing/Pulling – 1–25 lbs X Pushing/Pulling – 26–50 lbs X Pushing/Pulling – 50+ lbs X

Physical Demands Rarely Occasionally Frequently Standing X Sitting X Walking X Reaching X Turning/Twisting X Balancing/Climbing X Stooping/Kneeling X Crouching/Crawling X

Classification Details (Completed by Human Resources)

Job Family: ACCOUNTING ASSISTANT 12 NE Calendar: ALL 12 MONTH STAFF Pay Structure: CLERICAL SALARY SCALE Position: MULTIPLE POSITIONS FLSA Status: NON EXEMPT Job Grade: CP21 Job Code: 0120 Status: ACTIVE

This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.