Accounting Assistant

ProSearch; South Portland (ME); On-site; USD 56,000 - 69,000; Full time

Benefits offered by this job

Full benefits

PTO

Job summary

ProSearch is seeking an Accounting Assistant in South Portland, Maine, with experience in accounts payable, accounts receivable, bookkeeping, billing, reconciliations, and financial reporting. This full-time role offers exposure to a dynamic media business and opportunities to work with Great Plains and Marketron software.

The position requires strong Excel skills, meticulous recordkeeping, and the ability to manage multiple priorities while supporting payroll-related tasks and general

Qualifications

• Experience in accounting, bookkeeping, financial administration, billing, AP, or AR.
• Strong Microsoft Excel skills, including spreadsheet management and data organization.
• Attention to detail and ability to manage multiple priorities and deadlines.

Responsibilities

• Process and track accounts payable and accounts receivable transactions.
• Manage payment processing and maintain accurate financial records.
• Support employee timecard administration and payroll-related recordkeeping.
• Assist with budget tracking and financial monitoring activities.
• Prepare monthly and quarterly financial reports.
• Reconcile financial data and support accounting operations.
• Learn and utilize accounting and media industry software, including Great Plains and Marketron.
• Assist with general accounting, bookkeeping, and administrative tasks as needed.

Skills

Accounts Payable & Accounts Receivable

Microsoft Excel

Budget Tracking & Financial Reporting

Tools

Great Plains

Marketron

Job description

ProSearch is seeking an Accounting Assistant in South Portland, Maine with experience in accounts payable, accounts receivable, bookkeeping, billing, reconciliations, financial reporting, budget tracking, general ledger support, and Microsoft Excel. This full-time Accounting Assistant opportunity is ideal for candidates with experience as an Accounting Assistant, Bookkeeper, Accounting Clerk, Billing Specialist, Accounts Payable Specialist, Accounts Receivable Specialist, or Accounting Coordinator who are looking to grow their accounting careers within a well-established media organization. The successful candidate will maintain financial records, process invoices and payments, support reporting activities, and contribute to the day-to-day success of the accounting department while gaining exposure to a dynamic media business.

Top Skills Needed

• Accounts Payable & Accounts Receivable
• Microsoft Excel & Spreadsheet Management
• Budget Tracking & Financial Reporting

Key Responsibilities

• Process and track accounts payable and accounts receivable transactions.
• Manage payment processing and maintain accurate financial records.
• Support employee timecard administration and payroll-related recordkeeping.
• Assist with budget tracking and financial monitoring activities.
• Prepare monthly and quarterly financial reports.
• Reconcile financial data and support accounting operations.
• Work extensively in Microsoft Excel to maintain spreadsheets and reporting tools.
• Learn and utilize accounting and media industry software, including Great Plains and Marketron
• Assist with general accounting, bookkeeping, and administrative tasks as needed.

Qualifications

• Experience in accounting, bookkeeping, financial administration, billing, accounts payable, accounts receivable, or related office support functions.
• Strong Microsoft Excel skills, including spreadsheet management and data organization.
• Understanding of bookkeeping principles and financial recordkeeping.
• Experience handling financial data with a high degree of accuracy.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines effectively.
• Willingness and ability to learn new accounting and business software systems.
• Full-time, on-site in South Portland, Maine
• Monday through Friday, 8:00 AM to 5:00 PM
• Overtime opportunities available
• Salary: $62,400 annually*
• Full benefits and PTO available

Workplace Culture

This team works hard, collaborates well, and keeps things lighthearted along the way. Success in this role comes from being adaptable, patient, and solution-focused, as you'll often help resolve billing and operational issues, support colleagues who need guidance, and step in to keep things moving when challenges arise.

You’ll work closely with Sales Representatives, internal teams, and occasionally clients, making strong communication skills and a positive, team-first mindset important. Candidates who enjoy problem-solving, helping others, and bringing clarity to complex situations tend to thrive in this environment.

Why This Opportunity Stands Out

This role offers broad exposure to accounting operations, bookkeeping, accounts payable, accounts receivable, billing, budgeting, financial reporting, and business administration within a fast-paced media environment. You’ll work with internal teams across multiple business functions while developing valuable experience in financial operations and accounting systems.

If you’re an Accounting Assistant, Bookkeeper, Accounts Payable Specialist, Accounts Receivable Specialist, Billing Coordinator, Accounting Clerk, Administrative Assistant, or entry-level accounting professional, this opportunity provides a strong foundation for long-term career growth. Join a collaborative team where you can expand your accounting skills, gain experience with financial reporting and budgeting, and contribute directly to the success of a growing organization.

*Salary Disclaimer

The salary range for this role reflects the minimum and maximum compensation for the role. Offers are typically made between the range minimum and the range midpoint. Actual compensation will be determined based on job-related skills, experience, and expertise, as evaluated during the interview process. Compensation may also vary based on where a role is performed.