Accounting Assistant

Rural Health Enterprise; Shelton (WA); Hybrid; USD 45,000 - 60,000; Full time

Job summary

The Rural Health Enterprise seeks a detail-oriented Accounting Assistant to support accounts payable, accounts receivable, and general accounting functions. This is a full-time, 40-hour-per-week hybrid/remote position based in Washington State, with occasional travel within the state.

The role emphasizes accurate financial records, timely payments, and adherence to organizational policies, with a collaborative accounting team and opportunities to contribute to rural healthcare support.

Qualifications

• 2+ years of accounting or bookkeeping experience.
• Proficiency with accounts payable and accounts receivable processes.
• Proficiency with QuickBooks Online and/or Sage 50.
• Intermediate Excel skills, including formulas and data organization.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Effective communication and problem-solving skills.
• Ability to handle confidential information with discretion and integrity.

Responsibilities

• Input vendor invoices with proper coding and approvals.
• Prepare and process weekly payment runs (checks, ACH, online bill pay).
• Maintain vendor records and payment terms.
• Monitor and resolve invoice discrepancies and vendor inquiries.
• Track invoice due dates for timely payments.
• Assist with 1099 preparation and year-end reporting.
• Generate and email customer invoices; post customer payments.
• Monitor AR aging reports and follow up on balances.
• Communicate with customers regarding billing questions.

Skills

Attention to detail

Time management

Communication

Education

Associate degree in Accounting, Finance, or related field

Tools

QuickBooks Online

Sage 50

Excel

Job description

Accounting Assistant – Full-Time – Remote

Required: Candidates must reside in Washington State or be willing to relocate to Washington prior to their start date.

Who We Are

The Rural Health Enterprise supports rural healthcare providers across Washington State through collaborative, high-value services that strengthen rural communities while preserving local independence.

We are seeking a detail-oriented Accounting Assistant who values collaboration and wants to contribute to our mission of sustaining rural healthcare.

Position Summary

This is afull-time, 40-hour-per-week hybrid/remote position with occasional travel within Washington State. The Accounting Assistant supports accounts payable, accounts receivable, and general accounting functions to ensure accurate financial records, timely payments, and compliance with organizational policies.

This role is a great opportunity for someone who enjoys working with numbers, staying organized, and supporting a collaborative accounting team.

What You'll Do

Accounts Payable & Accounts Receivable

• Input vendor invoices, ensuring proper coding and required approvals
• Prepare and process weekly payment runs, including checks, ACH, and online bill pay
• Maintain vendor records and payment terms
• Request W-9 forms as needed
• Monitor and resolve invoice discrepancies and vendor inquiries
• Track invoice due dates to help ensure timely payments
• Assist with 1099 preparation and year-end reporting
• Generate and email customer invoices as needed
• Match and post customer payments, including checks and ACH
• Monitor accounts receivable aging reports and follow up on outstanding balances
• Communicate with customers regarding billing questions and payment status

General Accounting & Administrative Support

• Maintain accurate and organized financial records and documentation
• Assist with audits, financial reviews, and auditor requests
• Support compliance with internal controls and accounting policies
• Monitor shared accounting email inboxes and respond to inquiries as appropriate
• Assist with preparation of Finance Committee meeting materials as needed
• Support payroll processing and provide backup as needed
• Review employee expense reimbursement requests for required documentation and approvals
• Update and present weekly cash flow reports by entering deposits and payments/payables
• Perform other accounting and finance-related duties as assigned

What We're Looking For

Required Qualifications

• 2+ years of accounting or bookkeeping experience
• Strong understanding of accounts payable and accounts receivable processes
• Proficiency with accounting software such as QuickBooks Online and/or Sage 50
• Intermediate Excel skills, including formulas, reconciliations, and data organization
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Effective communication and problem-solving skills
• Ability to handle confidential information with discretion and integrity

Preferred Qualifications

• Associate degree in Accounting, Finance, or a related field

Work Location & Travel

This is a hybrid/remote position based in Washington State. Most work will be performed remotely from a home office, with occasional in-person meetings and travel within Washington State,including one required annual all-staff meeting at a location within Washington State.

Why Join Us

RHE offers competitive pay and benefits, including medical, dental, and vision coverage, HSA contributions, a 6% retirement match, and generous PTO.

Join a collaborative team dedicated to supporting and strengthening rural healthcare across Washington State.