Accounting Assistant

Talentify; Providence (RI); Remote; USD 50,000 - 65,000; Full time

Job summary

Everest Recovery is seeking an Accounting Assistant to support AP, AR, and cash management in a remote role. Candidates must reside in Rhode Island or Massachusetts and will report to the Accounting Manager within the Home Office.

Responsibilities include processing invoices, AR billing, cash reconciliation, and coordinating with Revenue Cycle and operations. Salary ranges from $50,000 to $65,000 with benefits.

Qualifications

• 2+ years of accounting or bookkeeping experience.
• Strong understanding of basic accounting principles (AP, AR, cash applications).
• Experience with accounting software and Excel.
• High attention to detail and strong organizational skills.
• Ability to manage recurring deadlines and multiple workflows.
• Candidates must reside in RI or MA.

Responsibilities

• Enter and process vendor invoices accurately and timely.
• Prepare and distribute monthly Piccoli Family Office invoices and CAM bills.
• Record and reconcile daily cash receipts across multiple locations.
• Allocate and reconcile company credit card transactions.
• Post third-party payments in the EHR system and ensure data linkage.
• Prepare annual 1099s and support audits.

Skills

Accounting

Attention to detail

Time management

Tools

Excel

Accounting software

Job description

Job Type

Full-time

Description

Position: Accounting Assistant - Remote

Department: Home Office (Candidates must reside in RI or MA)

Supervisor: Accounting Manager

Reporting to this position: N/A

FLSA Status: Full-time, Exempt (Administrative)

Salary: $50,000-65,000 annually (benefits eligible)

Start Date: Contingent upon background check, August or September 2026

Position Summary

The Accounting Assistant plays a key role in supporting the Finance team by managing day-to-day transactional accounting functions across Accounts Payable, Accounts Receivable, and cash management. This role reports directly to the Accounting Manager and works closely with cross-functional teams to ensure accurate, timely financial processing and reporting. Candidates must currently reside in Rhode Island or Massachusetts.

Key Responsibilities

Accounts Payable & Vendor Management

• Enter and process vendor invoices accurately and timely
• Maintain vendor records, including onboarding, updates, and compliance documentation
• Assist with payment processing and ensure proper coding and approvals

Accounts Receivable & Billing

• Prepare and distribute monthly Piccoli Family Office invoices
• Assist with quarterly CAM (Common Area Maintenance) invoice preparation
• Support AR tracking and reconciliation activities as needed

Cash Management

• Record and reconcile daily cash receipts across multiple clinics
• Maintain and track daily cash receipts journals for each location
• Communicate weekly bank balances to Finance leadership
• Ensure accurate posting of all cash receipt activity

Credit Card & Payment Processing

• Allocate and reconcile company credit card transactions
• Record credit card payments in the accounting system
• Ensure proper documentation and adherence to company policies

Third-Party & EHR Posting

• Post third-party payments within the EHR system based on reporting outputs
• Ensure accurate linkage between accounting records and billing systems
• Collaborate with Revenue Cycle team to resolve discrepancies

Regulatory & Periodic Reporting

• Prepare and file annual 1099s in compliance with IRS requirements
• Assist with audit support and documentation requests as needed

Financial Reporting Support

• Compile and distribute weekly Financial Vital Signs reports to key stakeholders
• Support ad hoc reporting and analysis requests

Reporting Structure

• Reports to: Accounting Manager
• Works cross-functionally with: Revenue Cycle, Clinic Operations, and Infrastructure

Compensation and Benefits

• Salary Range: $50,000 - $65,000 annually

Benefits

Everest Recovery provides a great benefits package which includes:

• Generous Paid Leave
• Eleven paid Holidays
• Collaborative, Patient-Centered Culture
• Medical, Dental and Vision
• Company sponsored life and disability coverage
• 401(k) Retirement plan w/ company match
• Employee Assistance Program
• Additional supplemental insurances available as well
• Professional Development

Why Join Us

• Remote work environment; on rare occasions, may be asked to travel (sometimes overnight) to locations in MA or ME for work purposes such as open houses, team building, etc.
• Opportunity to work closely with leadership and grow within the Finance department
• Exposure to a multi-entity, multi-location organization
• Collaborative, supportive team culture

Requirements

Qualifications Required

• 2+ years of accounting or bookkeeping experience
• Strong understanding of basic accounting principles (AP, AR, cash applications)
• Experience with accounting software and Excel
• High attention to detail and strong organizational skills
• Ability to manage recurring deadlines and multiple workflows
• Candidates must reside in RI or MA

Preferred

• Experience in healthcare, multi-location environments, or family office accounting
• Familiarity with EHR systems and third-party payment posting
• Experience with 1099 preparation and CAM billing

Key Competencies

• Detail-oriented with a high degree of accuracy
• Strong time management and prioritization skills
• Effective written and verbal communication
• Ability to work independently in a remote environment
• Collaborative mindset across departments

Salary Description

$50,000-65,000