Accounting Assistant

Safdie Rabines Architects; San Diego (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

San Diego Design Firm is seeking an Accounting Assistant to support day-to-day accounting tasks, including AP, AR, and general ledger activities. You will work hands-on in a fast-paced environment, ensuring accuracy and timeliness in invoicing, reconciliations, and reporting.

Ideal candidates have 3–5 years of experience, strong Excel and Word, and familiarity with QuickBooks and Ajera. This on-site role requires attention to detail, ability to work independently, and collaboration with the

Qualifications

• Proficiency in Microsoft Excel and Word.
• Familiarity with accounting software QuickBooks.
• Experience with Ajera is a plus but not required.
• Strong organizational skills and attention to detail.
• Ability to work independently and in a team.

Responsibilities

• Code and process vendor AP invoices accurately.
• Balance vendor statements and resolve discrepancies.
• Process client billings and cash receipts.
• Perform credit card and bank reconciliations.
• Contribute to special projects as needed.
• Maintain and update property expense binders.
• Meet tight deadlines and manage multiple priorities.

Skills

Microsoft Excel

Microsoft Word

Ajera

Tools

QuickBooks

Job description

San Diego Design Firm is seeking a highly motivated, detail-oriented Accounting Assistant to join our team. This is an exciting opportunity for someone who thrives in a fast-paced environment and enjoys being hands-on with a variety of accounting tasks.

Job Description:

As an Accounting Assistant, you will support the accounting team by performing day-to-day Accounts Payable (AP), Accounts Receivable (AR), and general accounting functions. You'll play an essential role in account analysis and month-end closing activities.

Accounts Payable/Receivable:

• Accurately code and process vendor AP invoices
• Identify and correct any discrepancies or errors
• Balance vendor statements and resolve outstanding balances
• Process client billings and cash receipts
• Perform credit card and bank reconciliations
• Contribute to special projects as needed
• Ensure a high level of detail and accuracy in all tasks
• Meet tight deadlines and manage multiple priorities

Other Duties:

• Process tenant utility bills
• Post tenant expenses and rents
• Maintain and update property expense binders

Skills & Qualifications:

• Proficiency in Microsoft Excel and Word
• Experience with QuickBooks
• Familiarity with Ajera (preferred, but not required)
• Strong organizational skills and keen attention to detail
• Ability to work independently and as part of a collaborative team
• Solid time management and problem-solving abilities

Experience:

3 - 5 Years