Accounting Assistant

Falcon Insurance Group LLC; Oak Brook (IL); On-site; USD 52,000 - 68,000; Full time

Job summary

Falcon Insurance Group LLC in Oak Brook, IL, is seeking an Accounts Payable Specialist to manage outgoing payments, vendor onboarding, W‑9 processing, and daily ERP reconciliation.

You will work in a collaborative team environment, ensuring accurate cash postings and timely payments, with attention to regulatory and internal controls; bilingual English/Spanish preferred to support our diverse vendor base.

Qualifications

• Bachelor's degree in accounting preferred.
• A minimum of 2 years of experience in an accounting department in lieu of accounting degree.
• Proficiency in Microsoft Office applications, particularly Excel.
• Detail-oriented with strong time management.
• Ability to work effectively in a team environment.
• Bilingual - fluent in English and Spanish preferred.

Responsibilities

• Process Company outgoing payments (checks) - print & mail (Return Premiums, Vendor).
• Review, activate and set-up new vendors per submitted W9's.
• Process W9's.
• Track and follow-up actions for Return to Sender checks (RPs, Claims).
• Confirm return premium payment import into ERP system.
• Update bank account information for agents in system.
• Process/Record daily non-sufficient funds (NSFs) received from bank.
• Action daily, Underwriting workflow requests related to billing & payments.
• Cash Receipts - Process deposits and record in ERP.
• Complete daily reconciliation in ERP for cash receipts processed.
• Process agency ACH payments (as needed).
• Action void check requests for claim loss payments.

Skills

Accounting

Excel

Teamwork

Time management

Detail-oriented

Bilingual (English/Spanish)

Education

Bachelor's degree in accounting

Tools

Excel

Job description

At Falcon Insurance Group, we prioritize meaningful careers! Falcon is a property and casualty insurance company specializing in non-standard automobile insurance and related products and services. Falcon is a growing company who currently write in Texas, Illinois, Oklahoma, Indiana, Arizona, Utah, and Colorado with high expansion expectations. Falcon is led by a strong management team with over 75 years of non-standard automobile insurance experience.

What's in it for you?

We offer competitive benefits, 401(k) match, flexible schedule, referral bonus, paid time-off (PTO), and pay with a potential for an annual financial bonus based on both individual and company performance. Our employees have the opportunity to participate in volunteer events, company outings, summer happy hours, and holiday events! We offer programs to assist with paid training and licensing, professional learning development, wellness incentives, and so much more!

At Falcon, it's not the company that makes the people; it's the people that make the company. Visit our Careers page for more information on our benefits, locations and learn how to join our growing team!

Responsibilities:

• Process Company outgoing payments (checks) - print & mail (Return Premiums, Vendor)
• Review, activate and set-up new vendors per submitted W9's
• Process W9's
• Track and follow-up actions for Return to Sender checks (RPs, Claims)
• Confirm return premium payment import into ERP system
• Update bank account information for agents in system
• Process/Record daily non-sufficient funds (NSFs) received from bank
• Action daily, Underwriting workflow requests related to billing & payments
• Cash Receipts - Process deposits and record in ERP
• Complete daily reconciliation in ERP for cash receipts processed
• Process agency ACH payments (as needed)
• Action void check requests for claim loss payments

Qualifications:

• Bachelor's degree in accounting, preferred
• A minimum of 2 years of experience in an accounting department in lieu of accounting degree
• Proficiency in Microsoft Office applications, particularly Excel
• Detail-oriented
• Ability to work effectively in a team environment
• Strong time management
• Bilingual - fluent in English and Spanish, preferred