Accounting Assistant

Dragonfly Studio; Memphis (TN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer match

3 weeks paid time off

Company holidays

2-week winter break

Job summary

Dragonfly Studio in Memphis seeks an organized accounting professional to support accounts payable, month-end procedures, construction administration, and general office tasks. You will engage with vendors, maintain accurate records, and assist the accounting team with various administrative duties.

This role requires strong communication, multitasking, and attention to detail, with opportunities for process improvement and professional growth within the organization.

Qualifications

• High school diploma or equivalent.
• Strong attention to detail and organizational skills.
• Basic understanding of accounting principles.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Valid driver's license and reliable transportation for occasional local banking errands.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Handle accounts payable tasks: collect invoices, match with POs, seek approvals, enter into systems, issue POs, research discrepancies, communicate with vendors, and maintain records (W-9s, COIs).
• Assist with month-end closing, reconcile accounts payable, and maintain organized supporting documentation.
• Support construction administration: track subcontractor compliance and organize contracts and insurance documents.
• Provide general administrative support including filing, document management, and support for process improvements.

Skills

Attention to detail

Organization

Multitasking

Communication skills

Problem solving

Team collaboration

Education

High school diploma or equivalent

Associate's degree in Accounting or related field

Tools

Excel

Outlook

QuickBooks Online

Job description

At Dragonfly, we understand that even the most exceptional leaders require a robust support system. We provide a comprehensive range of services to help entrepreneurs build strong foundations and support established businesses in optimizing their operations. We take pride in delivering solutions that empower our clients to achieve their goals and drive lasting success.

Our team, comprising financial, HR, IT, marketing, and operations experts, is committed to delivering top-tier support to each of our clients. To thrive on our team, readiness to engage with both internal and external stakeholders across diverse disciplines and industries is essential. You will frequently be managing multiple high-priority tasks.

Key Responsibilities

Accounts Payable

• Collect vendor invoices and supporting documentation.
• Match invoices to purchase orders and receiving documentation.
• Obtain invoice approvals from appropriate personnel.
• Enter vendor bills and invoices into QuickBooks Online (QBO).
• Issue and maintain purchase orders.
• Research and resolve invoice discrepancies.
• Communicate with vendors regarding invoices, payments, and account inquiries.
• Maintain accurate vendor records, including W-9 forms and Certificates of Insurance (COIs).

Month‑End Accounting Support

• Reconcile accounts payable accounts and vendor balances.
• Assist with month‑end closing procedures.
• Maintain organized accounting records and supporting documentation.
• Support the accounting team with additional administrative and financial tasks as needed.

Construction Administration Support

• Assist with project documentation and administrative requirements.
• Track and maintain subcontractor compliance documentation.
• Organize project‑related contracts, insurance certificates, and vendor files.
• Support project teams with administrative requests and documentation management.

General Administrative Support

• Make bank deposits and perform occasional banking‑related errands.
• Assist with filing, document management, and general office administration.
• Support special projects and process improvement initiatives.

Additional Responsibilities

Perform additional duties and responsibilities as assigned to support the accounting department and organizational operations.

Qualifications

Required

• High school diploma or equivalent.
• Strong attention to detail and organizational skills.
• Basic understanding of accounting principles.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Valid driver's license and reliable transportation for occasional local banking errands.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.

Preferred

• Associate's degree in Accounting, Business, or a related field.
• Previous administrative, bookkeeping, or accounting experience.
• Experience with QuickBooks Online.
• Experience in construction, real estate development, or a related industry.

Skills & Attributes

• Highly organized with exceptional attention to detail.
• Dependable, self‑motivated, and accountable.
• Strong analytical and problem‑solving skills.
• Professional and courteous when interacting with vendors and team members.
• Ability to work independently while collaborating effectively with others.
• Eagerness to learn, develop new skills, and grow within the accounting profession.

Benefits

This role is eligible for all benefits available to full‑time Dragonfly employees, as outlined in the Dragonfly Employee Handbook, including health insurance, 401(k) with employer match, 3 weeks paid time off, holidays, a 2-week company-wide winter break, and other standard benefits.