Accounting Assistant

Continental Dairy Facilities Southwest, LLC; Littlefield (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Select Milk Producers is seeking a detail-oriented payroll administrator to process payroll using HRIS, manage garnishments, and handle vendor invoicing with accuracy. The role involves maintaining open invoice files, coding invoices to GL accounts, and ensuring timely payments while supporting continuous process improvements.

The ideal candidate will have a high school diploma or GED and experience in accounting/payroll, with familiarity in SAP, HRIS, and Microsoft Office applications to

Qualifications

• A High School diploma or GED is required.
• Accounting/Payroll experience is highly desired.
• Experience with SAP, Adobe Acrobat and HRIS is a plus.

Responsibilities

• Processes payroll for the Company utilizing HRIS payroll systems.
• Administers garnishments, child support, and tax levies.
• Receives and processes vendor invoices and internal check requests; maintains open files for purchase orders and invoices.
• Codes invoices with general ledger numbers and schedules payments.
• Reviews invoices weekly with Director of Accounting and prints approved checks.
• Maintains vendor files and prepares disbursement reports and journals.
• Answers vendor inquiries regarding payment status; maintains confidentiality.

Skills

Good communication

Microsoft Office

Experience with SAP

Education

High School diploma or GED

Accounting and/or Payroll experience

Tools

SAP

HRIS

Adobe Acrobat

Job description

Select Milk Producers is one of the nation’s largest and most progressive dairy cooperatives, with 32 wholly owned subsidiaries, 8 processing plants, and 8 joint ventures including Continental Dairy Facilities, Continental Dairy Facilities Southwest, Mill Haven Foods, Select Custom Solutions, GreenLink and Select Services. With over 800 employees, the Select Milk family of companies impacts all aspects of the dairy farm business and at the heart of our family of companies, is you.

"We strive to go above and beyond what’s expected in providing for our families, leading our employees, caring for our land and animals, serving our customers, producing quality milk, and serving one another. This commitment is more than our business, it’s in our culture and our character. We believe in being accountable, in doing what’s right, in performing at our best, in setting a higher standard."

Select Milk Producers and its subsidiaries offer an attractive compensation and a best-in-class benefits package that includes but is not limited medical, vision, dental, life insurance and more that can be tailored for you and your family. Other benefits for eligible employees include 401(k) up to 6% company match, life and disability insurance, and paid holidays & vacation. We are proud to promote an equal employment opportunity workplace.

Summary Of Functions

• Processes payroll for the Company utilizing HRIS (Human Resource Interface System) payroll systems.
• Administers garnishments, child support, and tax levies.
• Receives and processes vendor invoices and internal check requests; maintains open files for purchase orders, packing/receiving slips and matches to invoices. Verify invoices for quantity, unit pricing, extensions, and applicable discounts. Obtains approval from appropriate personnel for payment of miscellaneous invoices.
• Codes invoices with general ledger account numbers; determines dates for invoices to be paid; enters invoices into accounts payable module. Maintains alphabetical open invoice file for unpaid invoices.
• On a weekly basis, reviews invoices scheduled for payment and special check requests with the Director of Accounting, request approved checks be printed.
• Prepare and maintain vendor file for all vendors.
• Prints, verifies, and maintains accounts payable voucher reports, open/aging reports, disbursement reports, and journals.
• Receives and answers phone calls from vendors or other departments in regard to payment status of invoices.
• Print, stamp, and alphabetize incoming invoices. File or scan paid invoices.
• Support a company culture of continuous improvement by participating in efficiency and improvement efforts.
• Assure confidentiality and discreet handling of all business.

Duties And Responsibilities

• Processes payroll for the Company utilizing HRIS (Human Resource Interface System) payroll systems.
• Administers garnishments, child support, and tax levies.
• Receives and processes vendor invoices and internal check requests; maintains open files for purchase orders, packing/receiving slips and matches to invoices. Verify invoices for quantity, unit pricing, extensions, and applicable discounts. Obtains approval from appropriate personnel for payment of miscellaneous invoices.
• Codes invoices with general ledger account numbers; determines dates for invoices to be paid; enters invoices into accounts payable module. Maintains alphabetical open invoice file for unpaid invoices.
• On a weekly basis, reviews invoices scheduled for payment and special check requests with the Director of Accounting, request approved checks be printed.
• Prepare and maintain vendor file for all vendors.
• Prints, verifies, and maintains accounts payable voucher reports, open/aging reports, disbursement reports, and journals.
• Receives and answers phone calls from vendors or other departments in regard to payment status of invoices.
• Print, stamp, and alphabetize incoming invoices. File or scan paid invoices.
• Support a company culture of continuous improvement by participating in efficiency and improvement efforts.
• Assure confidentiality and discreet handling of all business.

Knowledge, Skills, And Abilities Required

• Good communication skills and the ability to work well with people are essential.
• Familiarity with Microsoft Office products including Word, PowerPoint and Excel is required.
• Experience with SAP, Adobe Acrobat and HRIS (Human Resource Interface System) is a plus.

Education And/Or Experience

• A High School diploma or General Education Degree (GED) is required.
• Accounting and/or Payroll experience highly desired.