Accounting Assistant

Mill Haven Foods LLC; Littlefield (TX); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

Medical, Vision, Dental

Life Insurance

401(k) up to 6% company match

Paid holidays & vacation

Job summary

Select Milk Producers, Inc. is seeking an Accounting Assistant to support our manufacturing finance team during peak periods or special projects. You will assist with day-to-day accounting, inventory entries, invoice processing, and general clerical tasks in a fast-paced environment.

The ideal candidate has 3+ years in accounting, strong attention to detail, and experience with ERP systems. You will work with operations and production to deliver accurate financial reporting and maintain internal

Qualifications

• 3+ years of accounting experience, preferably in a manufacturing environment.
• A High School diploma or GED is required.
• A college degree in Business Administration or Accounting is desired.
• Good communication skills and the ability to work well with people is essential.
• Experience with SAP, Adobe Acrobat and HRIS (HRIS) is a plus.

Responsibilities

• Receives and processes vendor invoices.
• Maintains open files for purchase orders, packing/receiving slips and matches invoices.
• Verify invoices for quantity, unit pricing, extensions, and applicable discounts.
• Obtains approval from appropriate personnel for payment of miscellaneous invoices.
• Codes and enters invoices into the accounting system, ensuring proper classification.
• Scans all invoices each week for electronic submission to appropriate personnel for their approval.
• Documents and ensure proper keeping of credit card expense records.
• Reconcile monthly statements.
• Assist in the preparation of monthly financial statements.
• Ensure compliance with internal controls and company accounting policies.
• Prepare journal entries, accruals, and account reconciliations.
• Collaborate with operations and production teams for financial analysis and reporting.

Skills

Attention to detail

Strong communication

Organizational skills

Integrity and confidentiality

Microsoft Office proficiency

Education

High School diploma or GED

College degree in Business Administration or Accounting is desired

Tools

SAP

Adobe Acrobat

HRIS

Excel

Job description

Select Milk Producers is one of the nation's largest and most progressive dairy cooperatives, with 32 wholly owned subsidiaries, 8 processing plants, and 8 joint ventures including Continental Dairy Facilities, Continental Dairy Facilities Southwest, Mill Haven Foods, Select Custom Solutions, GreenLink and Select Services. With over 800 employees, the Select Milk family of companies impacts all aspects of the dairy farm business and at the heart of our family of companies, is you. "We strive to go above and beyond what's expected in providing for our families, leading our employees, caring for our land and animals, serving our customers, producing quality milk, and serving one another. This commitment is more than our business, it's in our culture and our character. We believe in being accountable, in doing what's right, in performing at our best, in setting a higher standard." Select Milk Producers and its subsidiaries offer an attractive compensation and a best-in-class benefits package that includes but is not limited medical, vision, dental, life insurance and more that can be tailored for you and your family. Other benefits for eligible employees include 401(k) up to 6% company match, life and disability insurance, and paid holidays & vacation. We are proud to promote an equal employment opportunity workplace.

SUMMARY OF FUNCTIONS:

We are seeking a detail-oriented and dependable Accounting Assistant to support our accounting team during a peak period or special projects within our manufacturing operations. The ideal candidate will assist with day-to-day accounting operations, including inventory-related entries, invoice processing, and general clerical support. This role requires a strong attention to detail, accuracy, and the ability to operate efficiently in a dynamic, fast-paced environment. The Accounting Assistant will be responsible for supporting day-to-day accounting operations, ensuring accurate financial recordkeeping, and assisting with accounts receivable, accounts payable and reporting. The ideal candidate will have a solid understanding of accounting principles, manufacturing processes, and experience with ERP systems.

DUTIES AND RESPONSIBILITIES INCLUDE:

• Receives and processes vendor invoices
• Maintains open files for purchase orders, packing/receiving slips and matches invoices
• Verify invoices for quantity, unit pricing, extensions, and applicable discounts
• Obtains approval from appropriate personnel for payment of miscellaneous invoices
• Codes and enters invoices into the accounting system, ensuring proper classification
• Scans all invoices each week for electronic submission to appropriate personnel for their approval
• Documents and ensure proper keeping of credit card expense records
• Reconcile monthly statements
• Assist in the preparation of monthly financial statements
• Ensure compliance with internal controls and company accounting policies
• Prepare journal entries, accruals, and account reconciliations
• Collaborate with operations and production teams for financial analysis and reporting

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Excellent verbal and written communication skills
• Excellent interpersonal, negotiation, and conflict resolution skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to prioritize tasks
• Ability to act with integrity, professionalism, and confidentiality
• Proficient with Microsoft Office Suite or related software
• Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback

Education and/or Experience:

• 3+ years of accounting experience, preferably in a manufacturing environment
• Strong attention to detail and organizational abilities
• A High School diploma or General Education Degree (GED) is required.
• A college degree in Business Administration or Accounting is desired.
• Good communication skills and the ability to work well with people is essential.
• Familiarity with Microsoft Office products including Word, PowerPoint and Excel is required.
• Experience with SAP, Adobe Acrobat and HRIS (Human Resource Interface System) is a plus.

Select Milk Producers, Inc. takes that guesswork out. You can rest assured that the more than 10 billion pounds of milk that Select Milk produces each year comes from innovative sustainable farming and extraordinary animal care and comfort. Select Milk formed in 1994 out of a desire by a group of family dairy producers to develop a national footprint for the perfect milk. Founded on honesty, trust, and quality, Select Milk believes in providing their customers with the highest quality fresh milk and doesn't settle for anything less. Select Milk believes in operating all aspects of their business with the highest standards, including its cooperative of 99 family dairy farm members. "We strive to go above and beyond what's expected in providing for our families, leading our employees, caring for our land and animals, serving our customers, producing quality milk, and serving one another. This commitment is more than our business, it's in our culture and our character. We believe in being accountable, in doing what's right, in performing at our best, and in setting a higher standard."