Accounting Assistant

Schupan; Kalamazoo (MI); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Weekly pay

PTO 16 days in first year

401(k) with match starting Day 1

Medical, dental, and vision coverage

Job summary

Schupan is hiring an Accounting Assistant for Kalamazoo, MI, 1st shift. You will handle customer invoicing, AR, and collections, while preparing weekly and month-end reports to support closing processes.

The role collaborates closely with Operations and the Assistant Controller to ensure accurate financial information and strong customer service. The position requires 1–2 years of related experience, proficiency with Excel, and a detail-oriented approach.

Qualifications

• Associate's degree from a two-year college or university in a related field, or equivalent education and experience.
• 1–2 years of related experience and/or training, or an equivalent combination of education and experience.
• Accounts receivable, billing, or collections experience preferred.
• Experience in a manufacturing or recycling environment preferred.

Responsibilities

• Process customer invoices and summary reports.
• Process settlements for adjustments to original customer invoices or orders.
• Enter purchases for accounts payable processing.
• Provide customer support for invoicing, accounts, reporting, banking, and related needs.
• Assist with setup and maintenance of customer accounts.
• Manage accounts receivable collections and follow-up activities.
• Prepare the weekly AR Aging report to monitor outstanding balances and prioritize collection efforts.
• Prepare the Month-End Inventory and Inventory Received reports and provide the results to the Assistant Controller for month-end close.
• Record all Shopify transactions.
• Coordinate with Finance to close month end on schedule.

Skills

Attention to detail

Oral & written communication

Customer service

Problem solving

Independence

Education

Associate's degree in related field

Tools

Microsoft Excel

RIMAS

Razor

Job description

Accounting Assistant1st Shift | Kalamazoo, MI | Full-Time | $20–$25/hrABOUT SCHUPANWe have been building sustainable material solutions since 1968. At Schupan, you will find a people-first culture, opportunities to grow, and competitive pay — all while being part of a team working toward a more resourceful future.OUR CORE VALUESIntegrity | Compassion | Empowerment | SustainabilityWHAT YOU WILL ACHIEVEThe Accounting Assistant supports the Electronics Recycling division and is responsible for customer billing, accounts receivable, and collections. This role also prepares weekly and month-end reporting that supports the month-end close. The position works closely with Operations Managers and the Assistant Controller to deliver accurate, timely financial information and exceptional customer service.HOW YOU WILL DO ITProcess customer invoices and summary reportsProcess settlements for adjustments to original customer invoices or ordersEnter purchases for accounts payable processingProvide customer support for invoicing, accounts, reporting, banking, and related needsAssist with setup and maintenance of customer accountsManage accounts receivable collections and follow-up activitiesInvestigate accounts receivable short payments and cash applicationsWork with Operations on reporting, pricing, and other data needsPrepare the weekly AR Aging report to monitor outstanding balances and prioritize collection effortsPrepare the Month-End Inventory and Inventory Received reports and provide the results to the Assistant Controller for month-end closeRecord all Shopify transactionsCoordinate with Finance to close month end on scheduleWHAT WE NEED FROM YOUBasic requirements:Associate's degree from a two-year college or university in a related field, or equivalent education and experience1–2 years of related experience and/or training, or an equivalent combination of education and experienceAccounts receivable, billing, or collections experience preferredExperience in a manufacturing or recycling environment preferredWorking knowledge of Microsoft Excel; familiarity with RIMAS and Razor a plus (training provided)Ability to manage multiple deadlines, particularly during month-end closeStrong attention to detailEffective oral and written communicationExcellent customer service skillsAbility to work independently and adapt to shifting priorities in a fast-paced plant environmentAbility to solve practical problemsComfortable collaborating with plant operations personnelPhysical requirements:Routinely sit and use hands to typeOccasional walking, bending, reaching, standing, and stoopingOccasional access to the plant floor while wearing required PPE (e.g., safety glasses, steel-toe shoes)WHAT YOU CAN EXPECT FROM USPay: $20–$25/hrSchedule: 1st Shift; 7:30am - 4pm Monday - FridayWeekly pay16 days of PTO in your first year401(k) with match starting Day 1Medical, dental, and vision coverage effective the 1st of the month after hireHSA with company contribution, FSA, and wellness premium discountCompany-paid life insurance, short- and long-term disability, parental leave, and tuition reimbursementPet insurance, healthcare concierge, EAP, and more!This job description describes the general nature and level of work expected. Additional duties may be assigned as needed.OUR COMMITMENT TO INCLUSION & BELONGINGSchupan is committed to working with the broadest talent pool possible. We believe diverse perspectives foster innovation and engagement, and allow us to attract creative people and develop the best solutions for a more resourceful future. All qualified individuals are encouraged to apply.We are also committed to an inclusive application and interview process. If you are a candidate with a disability and require a reasonable accommodation to submit an application, please contact Human Resources at [e-mail]. Please include your full name, the role you're applying for, and the accommodation needed to assist you with the recruiting process. We ask that you only reach out if your disability prevents you from completing our online application.Schupan is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law.#LI-HS1