Accounting Assistant

Schupan & Sons; Kalamazoo (MI); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Weekly pay

401(k) with match

Medical, dental, vision coverage

Job summary

Schupan & Sons in Kalamazoo, MI is seeking an Accounting Assistant to support the Electronics Recycling division. You will handle invoicing, AR, collections, and monthly reporting to support the month-end close.

Collaboration with Operations and Finance is essential to deliver accurate financial information and strong customer service. The role requires 1–2 years of related experience, an associate's degree or equivalent, and proficiency in Excel; familiarity with RIMAS/Razor is a plus.

Qualifications

• Associate's degree or equivalent education and experience.
• 1–2 years of related experience and/or training.
• Accounts receivable, billing, or collections experience preferred.
• Experience in a manufacturing or recycling environment preferred.
• Working knowledge of Microsoft Excel; familiarity with RIMAS and Razor a plus (training provided).
• Ability to manage multiple deadlines, particularly during month-end close.
• Strong attention to detail; effective oral and written communication.
• Excellent customer service skills; ability to work independently and adapt to shifting priorities.
• Ability to solve practical problems and collaborate with plant operations personnel.

Responsibilities

• Process customer invoices and summary reports.
• Process settlements for adjustments to original customer invoices or orders.
• Enter purchases for accounts payable processing.
• Provide customer support for invoicing, accounts, reporting, banking, and related needs.
• Assist with setup and maintenance of customer accounts.
• Manage accounts receivable collections and follow-up activities.
• Investigate accounts receivable short payments and cash applications.
• Work with Operations on reporting, pricing, and other data needs.
• Prepare the weekly AR Aging report to monitor outstanding balances and prioritize collection efforts.
• Prepare the Month-End Inventory and Inventory Received reports and provide the results to the Assistant Controller for month-end close.
• Record all Shopify transactions.
• Coordinate with Finance to close month end on schedule.

Skills

Accounts receivable

Billing

Collections

Attention to detail

Communication

Customer service

Independent work

Problem solving

Team collaboration

Education

Associate's degree

Tools

Excel

RIMAS

Razor

Job description

Job Details: Job Location: Peekstok - Kalamazoo, MI 49001, Salary Range: $20.00 - $25.00 Hourly, Accounting Assistant

1st Shift | Kalamazoo, MI | Full-Time | $20–$25/hr

ABOUT SCHUPAN

We have been building sustainable material solutions since 1968. At Schupan, you will find a people-first culture, opportunities to grow, and competitive pay — all while being part of a team working toward a more resourceful future.

OUR CORE VALUES

Integrity | Compassion | Empowerment | Sustainability

WHAT YOU WILL ACHIEVE

The Accounting Assistant supports the Electronics Recycling division and is responsible for customer billing, accounts receivable, and collections. This role also prepares weekly and month-end reporting that supports the month-end close. The position works closely with Operations Managers and the Assistant Controller to deliver accurate, timely financial information and exceptional customer service.

HOW YOU WILL DO IT

• Process customer invoices and summary reports


• Process settlements for adjustments to original customer invoices or orders


• Enter purchases for accounts payable processing


• Provide customer support for invoicing, accounts, reporting, banking, and related needs


• Assist with setup and maintenance of customer accounts


• Manage accounts receivable collections and follow-up activities


• Investigate accounts receivable short payments and cash applications


• Work with Operations on reporting, pricing, and other data needs


• Prepare the weekly AR Aging report to monitor outstanding balances and prioritize collection efforts


• Prepare the Month-End Inventory and Inventory Received reports and provide the results to the Assistant Controller for month-end close


• Record all Shopify transactions


• Coordinate with Finance to close month end on schedule

WHAT WE NEED FROM YOU

Basic requirements:

• Associate's degree from a two-year college or university in a related field, or equivalent education and experience


• 1–2 years of related experience and/or training, or an equivalent combination of education and experience


• Accounts receivable, billing, or collections experience preferred


• Experience in a manufacturing or recycling environment preferred


• Working knowledge of Microsoft Excel; familiarity with RIMAS and Razor a plus (training provided)


• Ability to manage multiple deadlines, particularly during month-end close


• Strong attention to detail


• Effective oral and written communication


• Excellent customer service skills


• Ability to work independently and adapt to shifting priorities in a fast-paced plant environment


• Ability to solve practical problems


• Comfortable collaborating with plant operations personnel

Physical requirements:

• Routinely sit and use hands to type


• Occasional walking, bending, reaching, standing, and stooping


• Occasional access to the plant floor while wearing required PPE (e.g., safety glasses, steel-toe shoes)

WHAT YOU CAN EXPECT FROM US

• Pay: $20–$25/hr


• Schedule: 1st Shift; 7:30am - 4pm Monday - Friday


• Weekly pay


• 16 days of PTO in your first year


• 401(k) with match starting Day 1


• Medical, dental, and vision coverage effective the 1st of the month after hire


• HSA with company contribution, FSA, and wellness premium discount


• Company-paid life insurance, short- and long-term disability, parental leave, and tuition reimbursement


• Pet insurance, healthcare concierge, EAP, and more!

This job description describes the general nature and level of work expected. Additional duties may be assigned as needed.

OUR COMMITMENT TO INCLUSION & BELONGING

Schupan is committed to working with the broadest talent pool possible. We believe diverse perspectives foster innovation and engagement, and allow us to attract creative people and develop the best solutions for a more resourceful future. All qualified individuals are encouraged to apply.

We are also committed to an inclusive application and interview process. If you are a candidate with a disability and require a reasonable accommodation to submit an application, please contact Human Resources at [e-mail]. Please include your full name, the role you're applying for, and the accommodation needed to assist you with the recruiting process. We ask that you only reach out if your disability prevents you from completing our online application.

Schupan is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law.