Accounting Assistant

Lincoln Waste Solutions, LLC; Hanover (MD); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health benefits

401(k) plan with employer match

Professional development & mentorship

Cross-border collaboration

Job summary

Lincoln Waste Solutions, LLC, in Hanover, MD, is seeking an Accounting Assistant to support daily accounting operations, data entry, billing, and vendor invoicing. The role requires accuracy, detail orientation, and the ability to work independently in a fast-paced environment.

This 6-month, full-time contract offers exposure to QuickBooks, Excel, and cross-functional collaboration with the Finance team, with health benefits and retirement matching provided.

Qualifications

• High school diploma required; college degree preferred.
• 2–3 years of experience as accounting clerk, bookkeeper, or accounting assistant.
• Experience with QuickBooks and MS Office (Excel, Word, Outlook).
• Strong time management, organizational, and communication skills.
• Excellent verbal communication and attention to detail.

Responsibilities

• Billing and vendor invoice processing with accuracy and proper documentation.
• Record customer transactions and support financial reporting.
• Maintain Excel workbooks for reporting and analysis.
• Perform clerical duties to support accounting operations.
• Manage customer files and records for audit readiness.

Skills

Time management

Organizational skills

Verbal communication

Attention to detail

Education

High school diploma

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Outlook

Job description

Description

At Lincoln Waste Solutions, powered by Reconomy, our vision is a waste-free world where resources are conserved, and economic growth is achieved through sustainable, circular practices. We provide a full-service management approach for all types of waste and recycling, offering services such as recycling, waste consulting, hauler management, and back-office support.

Application Deadline: 14 October 2026

Department: Finance

Employment Type: Contract

Location: Hanover

Compensation: $40,000 - $50,000 / year

Description

At Lincoln Waste Solutions, powered by Reconomy, our vision is a waste‑free world where resources are conserved, and economic growth is achieved through sustainable, circular practices. We provide a full-service management approach for all types of waste and recycling, offering services such as recycling, waste consulting, hauler management, and back‑office support.

With a proven track record, we work with hundreds of clients across the globe, including regional and national companies across various industries. Leveraging strong partnerships with over 6,000 haulers, we help our clients achieve greater waste efficiency, increased recycling, improved sustainability data, and cost savings, all while moving toward a more sustainable, waste‑free future.

About The Role

The Accounting Assistant supports the daily operations of the Accounting Department by performing data entry, billing support, vendor invoice processing, records management, and general administrative duties. The ideal candidate will have experience in office administration, strong organizational skills, and a foundational understanding of accounting principles. This role is responsible for maintaining accurate customer and vendor documentation, analyzing invoices for accuracy and discrepancies, preparing data reports, and managing spreadsheets to support financial reporting and analysis. The Accounting Assistant must be detail‑oriented, able to work independently with minimal supervision, and comfortable communicating professionally with customers, vendors, and internal stakeholders.

Billing And Vendor Invoice Processing

• Receive and review vendor bills to ensure accuracy, proper documentation, and alignment with contracted pricing or agreed‑upon terms.
• Record vendor invoices promptly and accurately in the accounting system, ensuring correct coding, categorization, and adherence to internal controls.
• Create customer invoices in CieTrade, ensuring charges, rates, and supporting details are accurate and complete based on service activity and customer agreements.
• Distribute customer invoices in accordance with customer‑specific instructions and required timelines, ensuring timely and professional delivery.
• Research and resolve billing discrepancies by coordinating with internal teams, vendors, and customers as needed.
• Support month‑end processes by ensuring all invoices are entered, processed, and filed appropriately for reporting and reconciliation.
• Analyze invoices for rate discrepancies and excess charges to identify billing variances.
• Request supporting documentation for excess charges on invoices to validate billing accuracy.
• Evaluate invoices for price changes and advise the Account Representative accordingly to support proactive account management and margin protection.

Customer Data Entry And Analysis

• Record customer transactions in company information systems with accuracy and consistency.
• Analyze invoices for rate discrepancies and excess charges to identify billing variances.
• Request supporting documentation for excess charges on invoices to validate billing accuracy.
• Evaluate invoices for price changes and advise the Account Representative accordingly to support proactive account management and margin protection.

Data reporting and Spreadsheet Management

• Maintain Excel workbooks utilizing spreadsheets, formulas, and pivot tables to support reporting and analysis needs.

Office Administration and Documentation Control

• Execute clerical and administrative duties to support efficient operations and workflow continuity.
• Maintain organized documentation by systematically structuring and filing records to ensure accuracy and audit readiness.
• Ensure timely completion of assigned tasks by prioritizing workload and tracking deliverables to uphold operational efficiency and accountability.

Records and File Management

• Manage customer files and records

This is a 6-month full-time opportunity

What We Need From You

• High school diploma required. College degree preferred
• 2-3 years of experience as an accounting clerk, bookkeeper, or accounting assistant.
• Experience with QuickBooks
• Strong time management and organizational skills.
• Excellent verbal communication skills and attention to details.
• Proficiency with Microsoft Excel, Word, Outlook.

What We Offer

• Comprehensive Health Benefits: We’ve got you covered with Health, Dental, and Vision insurance.
• 401(k): Plan for the future with confidence with employer matching of employee retirement contribution.
• Learning & Growth Opportunities: We support your professional development with access to LinkedIn training, mentorship, and advancement opportunities.
• Collaborative, Global Environment: Work closely with passionate teams across North America and connect with colleagues in other regions for exciting cross-border projects.
• Inclusive & Equal Opportunity Employer: We’re committed to creating a workplace that celebrates diversity and inclusion. Everyone is welcome.

Accessibility And Inclusion

Lincoln Waste Solutions is committed to creating a diverse, accessible, and inclusive workplace. Should you require accommodation through any stage of the recruitment process, please let us know when contacted and we will work with you to meet your needs. Disability-related accommodations during the application process are available upon request. You may also request accommodation by emailing [e-mail].