Accounting Assistant

Thales Aerospace Communications; Fullerton (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Thales Aerospace Communications in California is seeking an experienced accounting professional to manage AP, AR and general accounting duties in a fast-paced environment on-site in Brea. You will process invoices, perform three-way matching, post cash receipts, generate invoices, and handle expense reports while ensuring compliance with policy.

The role requires 3–5 years of aerospace accounting experience, strong organizational skills, and the ability to manage multiple topics simultaneously.

Qualifications

• 3–5 years of accounting experience in the aerospace industry.
• Strong organizational skills with ability to juggle multiple topics.

Responsibilities

• Contact Management: Liaise with relevant parties to obtain missing receipts and troubleshoot issues related to all AP transactions.
• Vendor Invoice Processing: Accurately enter vendor invoices into the accounting system.
• Three-Way Matching: Perform three-way matching of PO, invoices, and payments to ensure accuracy and compliance.
• Document Management: Scan and archive vendor invoices for future reference and compliance auditing.
• Invoice Discrepancy Resolution: Collaborate with suppliers and the purchasing department to resolve price discrepancies between invoices and purchase orders.
• Check Runs: Manage biweekly check runs as well as ad hoc check runs as required.
• Approval Handling: Obtain necessary approvals for non-PO invoices and ensure proper general ledger coding.
• Cash Receipts Posting: Accurately post cash receipts to the accounting system in a timely manner.
• Invoice Creation: Generate daily invoices based on shipping documentation and submit invoices to customers in a timely manner.
• Remittance Request: Request detailed remittance information from customers for cash received to ensure proper allocation of payments.
• Expense Report Management: Review and process expense reports to ensure all backup documentation is attached per corporate expense report policy.
• Journal Entry Input Backup: Provide backup support for journal entry input functions to ensure accuracy and compliance in accounting records.
• Ad Hoc Assignments: Complete any additional assignments or projects as directed by the manager to support departmental goals and initiatives.

Skills

Multitasking

Organization

Attention to detail

Job description

Main Responsibilities

Accounts Payable (AP) Responsibilities:

• Contact Management:Liaise with relevant parties to obtain missing receipts and troubleshoot issues related to all AP transactions.
• Vendor Invoice Processing:Accurately enter vendor invoices into the accounting system.
• Three-Way Matching:Perform three-way matching of purchase orders (PO), invoices, and payments to ensure accuracy and compliance.
• Document Management:Scan and archive vendor invoices for future reference and compliance auditing.
• Invoice Discrepancy Resolution:Collaborate with suppliers and the purchasing department to resolve price discrepancies between invoices and purchase orders.
• Check Runs:Manage biweekly check runs as well as ad hoc check runs as required.
• Approval Handling:Obtain necessary approvals for non-PO invoices and ensure proper general ledger coding.

Accounts Receivable (AR) Responsibilities:

• Cash Receipts Posting:Accurately post cash receipts to the accounting system in a timely manner.
• Invoice Creation:Generate daily invoices based on shipping documentation and submit invoices to customers in a timely manner.
• Remittance Request:Request detailed remittance information from customers for cash received to ensure proper allocation of payments.

General Accounting Responsibilities:

• Expense Report Management:Review and process expense reports to ensure all backup documentation is attached per corporate expense report policy.
• Journal Entry Input Backup:Provide backup support for journal entry input functions to ensure accuracy and compliance in accounting records.

Additional Responsibilities

• Ad Hoc Assignments:Complete any additional assignments or projects as directed by the manager to support departmental goals and initiatives.

Qualifications

You already have 3/5 years of experience in accounting in the aerospace industry.

You are able to deal with many different topics at the same time, and are very organized.

This job will take place in our office located in Brea(no remote work).

Monday - Friday, 7.30am - 4.00pm.