Accounting Assistant

Ambassador Personnel, Inc.; Dothan (AL); On-site; USD 42,000 - 54,000; Full time

Job summary

Ambassador Personnel, Inc. is seeking a detail-oriented Accounting Assistant to support the daily accounting operations, with primary responsibility for accounts payable and general accounting functions.

The role includes serving as a backup to the Accounting & Finance Assistant Manager and ensuring GAAP-compliant processes, with a direct hire opportunity offering benefits, PTO, holiday pay, and annual increases.

Qualifications

• Associate’s degree in Accounting or higher required.
• Solid understanding of accounting principles, bookkeeping, and general ledger processes.
• Experience with ERP or accounting software systems is a plus, but not required.
• Proficiency in Microsoft Excel.
• Strong organizational and time-management skills with attention to detail.
• Ability to work independently while contributing as part of a team.
• Strong written and verbal communication and interpersonal skills.

Responsibilities

• Accounts Payable: Manage all aspects of accounts payable, vendor files, W-9 forms, and 1099 reporting.
• Review, code, and post vendor invoices and employee expense reports.
• Prepare weekly payment disbursements.
• Reconcile accounts payable subledger to the general ledger.
• Communicate with vendors and resolve discrepancies.
• Review and reconcile vendor statements.
• General Accounting & Reconciliations: Reconcile credit card statements and expense reports.
• Prepare monthly sales and use tax accruals and reconcile to GL accounts.
• Maintain prepaid expense and deferrals; reconcile to GL.
• Post petty cash and perform reconciliations.
• Assist with monthly accruals and adjusting journal entries.
• Maintain fixed asset records and asset tagging.
• Assist with monthly and annual close processes; support audit.
• Ensure GAAP compliance and communicate deficiencies.
• Provide backup to the Accounting & Finance Assistant Manager.

Skills

GAAP knowledge

Bookkeeping

Excel

Attention to detail

Time management

Communication skills

Independent work

Education

Associate degree in Accounting

Tools

ERP software

Job description

Ambassador Personnel is seeking a detail-oriented, organized, and dependable Accounting Assistant to join our client's accounting and finance team. The ideal candidate will have a minimum of 2–3 years of accounting experience and an Associate’s degree in Accounting or higher. This is a direct hire opportunity with benefits, paid time off, holiday pay, and annual increases.

This position will play an important role in supporting the daily accounting operations, with primary responsibility for accounts payable and various general accounting functions. Additionally, this individual will serve as backup to the Accounting & Finance Assistant Manager, providing support across accounting and finance activities as needed.

Key Responsibilities

Accounts Payable

• Manage all aspects of accounts payable, including maintaining vendor files, vendor profiles, W-9 forms, and 1099 reporting.
• Review, code, and post vendor invoices and employee expense reports.
• Prepare weekly payment disbursements.
• Reconcile accounts payable subledger to the general ledger.
• Communicate with vendors, respond to inquiries, and resolve discrepancies.
• Review and reconcile vendor statements.

General Accounting & Reconciliations

• Reconcile corporate credit card statements and employee expense reports.
• Prepare monthly sales and use tax accruals and reconcile related general ledger accounts.
• Maintain prepaid expense and deferral schedules and reconcile to the general ledger.
• Post petty cash transactions and perform related reconciliations.
• Assist with monthly accruals and prepare adjusting journal entries.
• Maintain fixed asset records and coordinate asset tagging.
• Assist with the monthly and annual financial close processes.
• Provide supporting documentation and schedules for the annual audit.
• Ensure accounting activities are performed in accordance with Generally Accepted Accounting Principles (GAAP).
• Follow established accounting policies and procedures and promptly communicate any identified deficiencies to accounting management.
• Provide backup support to the Accounting & Finance Assistant Manager as needed.

Qualifications & Skills

• Associate’s degree in Accounting or higher required.
• Solid understanding of accounting principles, bookkeeping, and general ledger processes.
• Experience with ERP or accounting software systems is a plus, but not required.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong organizational and time-management skills with exceptional attention to detail.
• Ability to work independently while contributing effectively as part of a team.
• Strong written and verbal communication and interpersonal skills.

Ambassador Personnel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, disability status, protected veteran status, or any other attribute protected by law.