Accounting Assistant

HireBus Inc.; Delray Beach (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

HireBus Inc. is seeking an Accounting Assistant to support the accounting team with accounts payable and accounts receivable processing, reconciliations, and related tasks. The role offers cross-training in A/P and A/R to ensure accurate and efficient processing.

The position requires strong attention to detail, GAAP knowledge, and proficiency in NetSuite and Microsoft Excel. You will work independently and with a team in a fast-paced environment in Delray Beach, FL.

Qualifications

• Associate degree in Accounting or related field.
• 2+ years in accounting support role.
• GAAP and financial reporting basics.
• Experience with A/P and A/R processes.

Responsibilities

• Process, record, and reconcile A/P and A/R transactions.
• Enter vendor bills in NetSuite and match to POs.
• Reconcile credit card statements and expense reports.
• Record customer payments, credit memos, and invoices in NetSuite.
• Assist with month-end close and GL reconciliations.
• Prepare reports and supporting schedules.
• Maintain compliance with policies and regulations.
• Perform data entry and administrative tasks for the accounting team.
• Support special projects as assigned.

Skills

Accounts payable

Accounts receivable

GAAP knowledge

Excel proficiency

Analytical thinking

Communication skills

Education

Associate degree in Accounting

Tools

NetSuite ERP

Microsoft Excel

Job description

The Accounting Assistant will support the accounting team with accounts payable, accounts receivable, and other accounting-related functions. This role will receive full cross-training in A/P and A/R and will work closely with the team to ensure transactions are processed accurately and efficiently.

Primary / Key Essential Functions and Responsibilities

• Assist with processing, recording, and reconciling accounts payable and accounts receivable transactions. Full cross-training will be provided in these two main functions.

• Assist the A/P team with filing and entering vendor bills in NetSuite, matching bills with purchase orders, and ensuring bills are paid on time.

• Assist with credit card reconciliations and monitor the timely submission and approval of expense reports.

• Assist the A/R team with NetSuite transactions, including recording customer payments, credit memos, and invoices.

• Assist with reconciling account discrepancies and initiating remote deposits.

• Communicate with vendors, customers, and internal staff regarding billing, payments, and account discrepancies.

• Support the month-end close process, including general ledger account reconciliations.

• Assist with preparing reports and supporting schedules.

• Help ensure compliance with company policies and applicable accounting regulations.

• Perform data entry, filing, and other administrative tasks to support the accounting team.

• Assist with special projects and other accounting functions as assigned.

• Perform other duties as assigned by the supervisor.

Education and/or Experience and Qualifications

• Minimum Education: Associate’s degree in Accounting, Business Administration, or a related field.

• Minimum Experience: Two (2) or more years of experience in an accounting support role, preferably with exposure to accounts payable and accounts receivable functions.

Knowledge, Skills and Abilities

• Knowledge of generally accepted accounting principles (GAAP) and financial reporting standards.

• Experience with ERP systems, particularly NetSuite.

• Knowledge of accounts payable and accounts receivable processes.

• Strong analytical and problem-solving skills.

• Excellent attention to detail and a high level of accuracy.

• Intermediate to advanced proficiency in Microsoft Excel.

• Effective verbal and written communication skills in English.

• Ability to work independently and collaboratively in a fast-paced environment.

• Ability to manage multiple priorities and meet deadlines.

• Ability to adapt to changing financial regulations and company policies.

• Ability to maintain confidentiality and integrity when handling financial information