Accounting Assistant

Banner Witcoff; Chicago (IL); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Health insurance

401(k)

35-hour workweek

Casual dress code

Friendly office environment

Job summary

Banner Witcoff, a leading intellectual property law firm, seeks an Accounting Assistant for a hybrid role in Chicago. You will support Accounts Payable, Accounts Receivable, Billing and general administrative duties in a fast-paced environment.

The role emphasizes accuracy, independence and collaboration, with a 35-hour workweek and a salary range of $50,000–$65,000 plus eligibility for merit increases and bonus pay. Prior law firm experience and proficiency in Aderant Expert are preferred.

Qualifications

• High school diploma required; bachelor's degree preferred
• Basic knowledge of accounting principles required
• Proven MS Excel experience required
• Previous law firm experience strongly preferred
• Experience with Aderant Expert accounting software preferred
• Must possess the ability to work independently and collaboratively in a fast-paced environment
• Strong written and oral communication skills for interaction at all levels internally and externally
• Strong organizational skills required
• Must be detail-oriented and able to balance multiple tasks with proven time management skills

Responsibilities

• Accounts Payable: Electronically barcode and distribute vendor invoices
• Accounts Payable: Reconcile vendor statements and handle vendor inquiries
• Accounts Payable: Review expense reports
• Accounts Payable: Reconcile PTO account
• Accounts Receivable: Perform E-bill audits
• Accounts Receivable: Perform A/R write-offs
• Accounts Receivable: Audit and reconcile client statements
• Accounts Receivable: Send client monthly reminder statements
• Accounts Receivable: Complete client audit letters
• Billing: Post invoices to various e-billing systems and edit Ledes files
• Billing: Automate invoices on BillBlast and track status of bills
• Billing: Assist the collections team regarding outstanding/short paid invoices
• Billing: Prepare and submit client accruals and other reports
• Billing: Assist billing attorneys with reporting
• General: Maintain client/matter records
• General: Scan documentation
• General: Assist with other administrative tasks and special projects
• General: Hybrid role with in-office requirement of at least two days per week

Skills

MS Excel

Accounting principles

Independent work

Communication

Organization

Time management

Attention to detail

Law firm experience

Aderant Expert

Education

High school diploma

Bachelor's degree (preferred)

Tools

Aderant Expert

Job description

Description

Banner Witcoff is a leader in intellectual property law for more than 100 years. We are the trusted IP partner of choice for organizations around the world. We provide sound legal guidance and inventive IP solutions to power business for start-ups, Fortune 500 companies, and everything in between.

Banner Witcoff's Accounting Department is responsible for managing the daily accounting tasks and maintaining account information for the firm. We pride ourselves on our relentless attention to detail and place an immense value on providing exceptional service, both internally and externally. We work as individuals, as team members, and as part of a growing and innovative law firm. We are seeking a full‑time Accounting Assistant to join the firm and become an integral part of our Accounting Department.

Requirements

• High school diploma required; bachelor's degree preferred
• Basic knowledge of accounting principles required
• Proven MS Excel experience required
• Previous law firm experience strongly preferred
• Experience with Aderant Expert accounting software preferred
• Must possess the ability to work independently and collaboratively in a fast‑paced environment
• Strong written and oral communication skills for interaction at all levels internally and externally
• Strong organizational skills required
• Must be detail‑oriented and able to balance multiple tasks with proven time management skills

Duties and Responsibilities

Accounts Payable

• Electronically barcode and distribute vendor invoices
• Reconcile vendor statements and handle vendor inquiries
• Review expense reports
• Reconcile PTO account

Accounts Receivable

• Perform E‑bill audits
• Perform A/R write‑offs
• Audit and reconcile client statements
• Send client monthly reminder statements
• Complete client audit letters

Billing

• Manage Client Matter Change Request (CMCR's)
• Post invoices to various e‑billing systems which may require editing Ledes files
• Automate invoices on BillBlast and track status of bills submitted, identify issues, and work to address rejections and reductions
• Assist the collections team regarding outstanding and/or short paid invoices
• Prepare and submit client accruals and other reports
• Assist billing attorneys with special reporting and various client reports

General

• Maintain client/matter records
• Scan documentation
• Assist with other administrative tasks and special projects as needed

The above list of duties and responsibilities is in no way a comprehensive list. From time to time, the employee may be required to perform other duties in support of the operation of the office, as requested by their supervisor or manager. This position is a hybrid role, with a blend of remote and in‑office work. The employee will be required to work in the office at least two days per week, or more, depending on business needs and/or work assignments. In‑office specific duties include managing mail, copying, face‑to‑face meetings, greeting clients and visitors, team collaborative projects, as well as company events.

Banner Witcoff offers a competitive compensation and benefits package, including paid time off, medical/dental/vision insurance, 401(k), a 35‑hour workweek, business‑casual attire, and a friendly office environment.

The salary range for this role is $50,000 to $65,000 annually. This is a non‑exempt position. This range is only applicable for jobs to be performed in Chicago, IL. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, geographical location, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.

Banner Witcoff is an Equal Opportunity Employer and provides employees with a work environment free of discrimination and harassment. The Firm will not discriminate against any applicant for employment because of race, color, religion, national origin, sexual orientation, sex, pregnancy, age, mental or physical disability, genetic information, legal citizenship or any other status protected by law.